Executive Assistant Jobs. Australia

Executive Assistant » Melbourne, VIC - , Communications, Legal and Governance and Risk. As the Executive Assistant you will: Lead the administrative and support activities... Services Division supporting the Executive Director to deliver key services and drive major projects forward, providing crucial... • Thu, 29 Feb • State Government of Victoria • $74580 - 90558 per year

Executive Assistant » North Sydney, North Sydney Area - Job Description Your Career This role will report to the Head of Unit 42, JAPAC. The Executive Assistant will be responsible for executive administrative duties, aligning with company priorities and managing executive staff. Your Impact Engage in complex communication and calendar management at the executive level including Drive and track executive-level communication activities, such as (but not limited to) - All Hands events, monthly newsletters, Skip-level meetings Own communication event calendars for the VP Support the preparation of presentations and team communications Support staff meetings, recording of minutes, and action items Anticipate potential conflicts (i.e., schedule issues, critical meetings, location issues) and raise to address/resolve in advance whenever possible Collaborate with cross functional teams on key programs and events, generating business reports on an ad-hoc basis Partner to support team well-being activities and events Support direct staff of VP on ad-hoc basis as needed Coordinate travel arrangements, including flights, transportation, lodging and prepare and submit expense reports Organize and assist with online, hybrid and in-person events and large team meetings (e.g., team dinners, leadership off sites, All Hands, and training) Manage team distribution lists and reporting structure changes on internal systems Monitor and review team purchase orders, and team expense reports, prior to manager approval (and/or act as proxy approver when needed) Support systems, access, location and IT needs for managers and new employees Provide project and presentation support as needed Responsible for ordering materials, catering, giveaways, and supplies as needed • Wed, 06 Mar • Palo Alto Networks

Executive Assistant » Melbourne CBD, Melbourne - About the role: Our client, an International banking and financial services firm is looking for an Executive Assistant on a permanent basis. As an integral member of the Industrials team, the Executive Assistant will play a crucial role in managing the executive team's schedules, coordinating meetings, and expertly assembling meeting packs and presentations. This multifaceted position includes responsibilities such as processing payments, invoices, and expense claims, as well as meticulously scheduling travel itineraries and overseeing the day-to-day operations of the office. About you: Minimum 2 years of experience in a similar role within the investment banking industry. Proven experience supporting an executive team, handling complex diaries, and organizing travel itineraries. Excellent planning and organizational skills, showcasing the ability to prioritize workloads and navigate conflicting requirements. Uphold a high level of professionalism with outstanding attention to detail. Outstanding stakeholder management experience, demonstrating the ability to liaise, interact, and communicate effectively with stakeholders at the senior and executive levels. Essential proficiency in Microsoft applications (Word, Excel, Outlook, PowerPoint). Comfortable working from the office five days per week. Benefits: Competitive 120k package. Prime CBD office location. Social and inclusive culture. Daily breakfast provided. Wellbeing and service bonus leave. Up to 20 weeks of paid parental leave. Diverse benefits designed to support your physical, psychological, and financial wellbeing. How to Apply: If you are seeking your next challenge and the above aligns with your experience and aspirations, please send your CV and cover letter to Bella at Bella.Bentincontrimarsrecruitment.com.au Note: Only shortlisted applicants will be contacted. Thank you for your understanding. • Wed, 06 Mar • MARS PARTNERSHIP PTY. LTD.

Executive Assistant » Melbourne CBD, Melbourne - About the Role Our client, an International banking and financial services firm is looking for an Executive Assistant on a permanent basis. Embrace the dynamic role of an Executive Assistant. In this role, you'll provide crucial support to various teams and executives, offering a unique opportunity to engage with every facet of the business. It's an excellent chance to expand your knowledge about the organization and apply your Executive Assistant and interpersonal skills. About you 2 - 3 years of valuable experience as an Executive Assistant. Proven expertise in managing diaries, orchestrating complex travel plans, organizing meetings, and coordinating events. Ability to work autonomously with a proactive approach and an unwavering attention to detail. A can-do attitude, coupled with excellent communication, planning, and organizational skills, enabling you to prioritize workloads and navigate conflicting requirements. Intermediate to advanced skills in the MS Office suite. Comfortable working from the office 5 days per week. Benefits: Competitive 105k package. Prime CBD office location. Social and inclusive culture. Daily breakfast provided. Wellbeing and service bonus leave. Up to 20 weeks of paid parental leave. Diverse benefits designed to support your physical, psychological, and financial wellbeing. How to Apply: If you are seeking your next challenge and the above aligns with your experience and aspirations, please send your CV and cover letter to Bella at Bella.Bentincontrimarsrecruitment.com.au Note: Only shortlisted applicants will be contacted. Thank you for your understanding. • Wed, 06 Mar • MARS PARTNERSHIP PTY. LTD.

Executive Assistant » The Rocks, Sydney - Culture-driven, successful Private Equity Firm has an opportunity for an Executive Assistant to assist two Execs - GM and COO/CFO. Culture-driven, successful Private Equity Firm has an opportunity for an Executive Assistant to assist two Execs - GM and COO/CFO. A rare role to support a successful, constantly growing boutique Private Equity firm, formed of some of the sharpest (yet humble) minds in the industry. Permanent Opportunity, based in the Rocks. No two days will be the same - diverse range of activities. $100-110k super The Company An exceptional team of visionary minds. At their core, they embody an entrepreneurial spirit, unwavering determination, and take immense pride in both their accomplishments and the lasting impact they create. Their diverse team of high achievers continuously sets new benchmarks, serving as an inspiration to others. A profound mutual respect resonates through their interactions, be it with each other, their tasks, the community they're a part of, or their esteemed investors. Every position holds immense significance, contributing significantly to their present achievements and future triumphs. The Role Looking for someone to align with the culture and values in all professional conduct and take ownership of delivering impeccable results. Executive Assistant to COO/CFO and GM Assisting with the onboarding process for new team members Calendar Management Event organisation (internal and external) Support the creation of reports and presentations, and assist in event organization Capture meeting minutes accurately Assist with inputting into the CRM system Foster strong relationships with key business stakeholders based on trust and integrity Engage in developmental discussions with leadership Be a team player About you: They are looking for someone to fit in their boutique environment, an encouraging and personable character who thrives on making other's lives easier. You must have previous experience in a professional setting - Property and Funds experience highly desirable You must have previous Executive Assistant experience, to a high level You possess pertinent experience relevant to your role and embody the following attributes. You're a Strategic Thinker which enables you to approach challenges from diverse perspectives, consistently generating innovative solutions. You're a Lifelong Learner You're deeply committed to acquiring knowledge and continuously expanding your skill set. Your unwavering dedication to learning is expected to be a hallmark of your journey Our client is looking to interview ASAP so please don't hesitate in applying or call Shana Perry on 02 9776 5902 for more information. • Tue, 05 Mar • Perigon Group

Executive Assistant » Sydney, NSW - utmost respect from those around them. What is unique about you? You are a dedicated, efficient, and personable Executive... Assistant. This role needs someone to bring their prior expertise, eye for detail and drive to join a business that is going... • Mon, 04 Mar • EST10

Executive Assistant » Middle Park, Port Phillip - We’re Civica and we make software that helps deliver critical services for citizens all around the World. From local government to central (federal) government, to education, to health and care, over 5000 public bodies across the globe use our software to help provide critical services to over 100 million citizens. Our aspiration is to be a GovTech champion everywhere we work across the globe supporting the needs of citizens and those that service them every day. Building on 21 years of continuous growth and success, we’re at a pivotal point on our journey to realise that aspiration. As a company, we’re passionate about what we do and the citizens we help to serve. If you too would like to champion the use of technology in public services, to improve outcomes for citizens and public sectors organisations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve growth in your career whilst making a real difference to people and communities. Requirements About the Role The Executive Assistant will play a pivotal role in providing proactive and forward-thinking administrative support to the Executive Director and Australian Leadership Team. Key Responsibilities Calendar Management: Coordinate and manage Executive Director’s calendar, optimising schedules and prioritising meetings for strategic activities. Meeting Support & Logistics: Schedule and manage meeting invitations, take minutes during meeting ensuring the tracking and sharing detailed action items promptly. With high priority actions, take reasonable steps to follow up and drive completion with APAC Leadership Team Key Communications Management: Write and manage key communications within the business, ensuring clarity, consistency, and alignment with organisational objectives Event Logistics and Catering: Manage event logistics and catering arrangements, drive supporting communication, ensuring seamless execution and positive attendee experience. Document Preparation & Administration Support Travel Arrangements & Expense Management Ideally you will have Demonstrated experience working as an Executive Assistant in a corporate organisation. A solutions mindset, with the capability to anticipate needs, take initiative, respond promptly in a fast paced, dynamic business environment Ability to maintain utmost confidentiality and handle sensitive information with discretion. Demonstrates curiosity, a collaborative approach and effective decision making. Exceptional organisational and time management skills with the ability to effectively prioritise. Benefits Why you'll love working with us. We know that when our people are happy, they will work better and have greater work satisfaction. Here's what you can expect: We're all different - and we love this about us. We provide an inclusive, safe, and welcoming environment to all Civicans, new and old Focus on learning- there are heaps of opportunities to enable you to grow and be your best. Giving culture - we encourage you to "give back" with benefits such as our Days of Difference leave where you can volunteer for a charity of your choice. Flexible Work - Flexible work – we have the technology and tools to support you to work from home and come into our offices now and then to catch up and socialise with colleagues. Apply for this job - Become part of something special Do you see yourself in this role? If so, then we would love to hear from you. We are an equal opportunity employer. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. In fact, we strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company and better outcomes. We are working hard to increase the diversity of our team wherever we can, and we actively encourage everyone to consider becoming a part of it. We are especially keen to receive applications from Aboriginal and Torres Strait Islander peoples of Australia. • Mon, 04 Mar • Civica UK Ltd

Executive Assistant to Director Operations, Shared Clinical Services » Sydney, NSW - Randwick, NSW - need it. The Executive Assistant to Director, Operations, Shared Clinical Services, Prince of Wales Hospital... Executive Assistant provides a range of high level administrative and clerical support services to enable the Shared Clinical... • Mon, 04 Mar • NSW Health • $39.15 - 40.07 per hour

Executive Assistant » North Sydney, NSW - Assistant will be responsible for executive administrative duties, aligning with company priorities and managing executive staff... military experience required) and 3+ years Executive Administrative Assistant experience - supporting executives within the... • Mon, 04 Mar • Palo Alto Networks

Executive Assistant » Melbourne, VIC - About the role Sharp & Carter are seeking an experienced Executive Assistant to provide support to a driven and high... • Mon, 04 Mar • Sharp & Carter

Executive Assistant to CEO & CFO » Melbourne, VIC - About the role This is a fantastic opportunity for an experienced and professional Executive Assistant to support the... • Sun, 03 Mar • Sharp & Carter

Executive Assistant & Office Manager » Perth, WA - here to view more detail / apply for Executive Assistant & Office Manager... this key support role. Working closely with a newly appointed State Chief Executive this role will provide high level EA... • Sun, 03 Mar • Atlam Group

ASO3 - Executive Assistant » Noarlunga Centre, SA - people thrive, so do our communities and our state. About the Role: The Executive Assistant is responsible for providing... Education Team (LET), Partnerships, Schools and Preschools workgroups, clients, and stakeholders. The Executive Assistant... • Sat, 02 Mar • Government of South Australia

Executive Assistant » Queensland - for an Executive Assistant to support the Chief Financial Officer. This position is critical in providing high level confidential... executive support and is the point of contact for all CFO matters. The position has one direct report - an Administration... • Sat, 02 Mar • Atlam Group

Executive Assistant » Perth, Perth Region - Our client is seeking an Executive Assistant to join their team in Perth. This role offers a unique opportunity to work within a dynamic and fast-paced environment, providing high-level support to senior executives. Key Responsibilities: Provide high-level administrative support to senior executives Manage schedules, coordinate meetings, and handle correspondence Prepare reports and presentations as required Liaise with internal and external stakeholders on behalf of executives Maintain confidentiality of sensitive information Ensure smooth operation of office procedures and efficient work flow Key Requirements: Proven experience as an Executive Assistant or similar role Exceptional organisational skills and attention to detail Ability to multitask and prioritise workload effectively Excellent communication skills, both written and verbal Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Discretion when handling confidential information Key Benefits: Our client is renowned for its inclusive culture that values diversity and fosters collaboration. They offer opportunities for personal growth and professional development within a supportive environment. Their commitment to excellence is reflected not only in their high-quality services but also in their dedication to employee satisfaction. By joining their team, you will become part of an organisation that truly values its employees and offers a rewarding and fulfilling career. Aboriginal and Torres Strait Islander Peoples are encouraged to apply. To apply please click apply or call Putri Wardoyo on 08 9266 0912 for a confidential discussion. Our client is seeking an Executive Assistant to join their team in Perth. This role offers a unique opportunity to work within a dynamic and fast-paced environment, providing high-level support to senior executives. • Sat, 02 Mar • Robert Walters

Executive Assistant to Founding Director and Head of Logistics » Melbourne, VIC - About the role This is a fantastic opportunity for an experienced and professional Executive Assistant... Executive Assistant to Founding Director and Head of Logistics & Strategic Projects. Providing a high level of secretarial... • Sat, 02 Mar • Sharp & Carter • $120000 per year

Executive Assistant » Laverton North, Wyndham Area - About the Role APS have partnered with a large and successful Australian Owned and Operated Transport Business in supporting them to bring on their next Executive Assistant. Reporting to the Chief Executive Officer this role see you providing administrative and research assistance to all senior members of the organisation and assist with office coordination, project planning and execution. Duties: Provide professional assistance to senior management and ensuring confidentiality and discretion. Create business presentations for the CEO and Executive Director for delivery to customers. Initiate and develop management systems to improve availability of information and reports. Undertake research as directed. Develop, coordinate, and maintain business information systems, spreadsheets or databases, including basic financial reporting. Schedule meetings, prepare agendas and record actions and ensure follow ups of action items if needed. Internal / External communications - i.e. Memos / updates / changes / etc. Rate increases to customers / internal job alerts / monthly CEO message. Assist with organising onboarding - i.e. email signature / uniforms / logins etc. Skills & Experience Minimum 3 years Previous experience similar role. Intermediate to Advanced MS Excel, MS PowerPoint and Outlook skills. Bookkeeping experience in accounts receivable/payable Excellent written and verbal skills. Strong attention to detail. About the Company Australian Personnel Solutions is a leading national staffing agency renowned for its commitment to connecting top-tier talent with exceptional companies. With a strong local presence and a national reach, we specialize in providing tailored workforce solutions across various industries. At Australian Personnel Solutions, we welcome and encourage applications from people of all backgrounds and cultures (including Aboriginal and Torres Strait Islander peoples), ages, religions, abilities, gender identities and sexual orientations. Further information You will be required to meet Australian Personnel Solutions employment criteria which will include but not be limited to a criminal history check and full medical with a drug and alcohol test. Applicants must possess unrestricted working rights. To find out more about opportunities at APS Group visit https://www.australianpersonnel.com.au/advancedsearch.aspx • Sat, 02 Mar • APS Group

Executive Assistant » Western Australia - from the Landgate Board administers the day-to-day operations of the Agency. Landgate is seeking an Executive Assistant... submitted. Additionally, the Executive Assistant may provide support to Landgate’s ministerial liaison and strategic... • Fri, 01 Mar • Government of Western Australia • $87712 - 92057 per year

Executive Assistant to Director of Finance SESLHD » Sydney, NSW - best possible compassionate care when people need it. The Executive Assistant provides a range of high-quality executive, secretarial... and administrative support services across a range of complex issues to support the Senior Executive/s and the department or service in... • Fri, 01 Mar • NSW Health • $81581 - 108532 per year

Executive Assistant to CEO » Melbourne, VIC - About the role This is a fantastic opportunity for an experienced and professional Executive Assistant to support the..., boutique Australian investment manager to recruit the Executive Assistant to support the CEO. Based in Melbourne's CBD... • Fri, 01 Mar • Sharp & Carter

Executive Assistant / Office Manager » Melbourne, VIC - If you have strong Office Management and Executive Assistant experience, together with Salesforce skills, please apply by sending... • Fri, 01 Mar • NGO Recruitment

Executive Assistant » East Perth, WA - an Executive Assistant who will provide quality administrative support to the Director of LLS, has a positive attitude, and thrives... Full Time appointments with the possibility of extension(s) and/or permanency. There is one full time permanent Executive... • Fri, 01 Mar • Government of Western Australia • $79156 - 84977 per year

ASO4 Executive Assistant » Adelaide, SA - . About you With your experience as an Executive Assistant, you will use your emotional intelligence to develop strong relationships and adapt to the... confidential executive, program and administrative support services which contribute to the effective management of the executive... • Fri, 01 Mar • Government of South Australia

Executive Assistant - Federal Government » Adelaide, SA - Personal/Executive Assistant to join their business. As an Executive Assistant you will provide high level administrative... The ideal candidate will demonstrate: Previous experience in a high volume, Executive Assistant role with demonstrated... • Fri, 01 Mar • Randstad • $55 per hour

Part-time Executive Assistant » Sydney, NSW - . About the role As the Executive Assistant to the Managing Partner and Office Manager, you will play a key role in organising... and planning the MP's diary, leadership team's agenda and running of the day-to-day operations and vibe. As the Executive... • Fri, 01 Mar • Antler

Executive Assistant » Largs Bay, SA - Executive Assistant role. Strong presentation creation skills. Project management expertise. Event coordination experience... • Fri, 01 Mar • Adecco • $40 - 41 per hour

Executive Assistant » Largs Bay, SA - Executive Assistant role. Strong presentation creation skills. Project management expertise. Event coordination experience... • Fri, 01 Mar • Adecco • $40 - 41 per hour

Executive Assistant » Perth, WA - Executive Assistant Be part of a Global team challenging the future Permanent employment with a range of additional... with you. Weare currently looking for an Executive/Admin Assistant to join our Perth Team to support the Chief Advisor, IT Projects... • Fri, 01 Mar • Rio Tinto

Executive Team Assistant » Melbourne, VIC - , along with high level administrative support to the Executive Assistant and Group Corporate Office. Client Details The Wilson... operation of the office are maintained as a priority, along with high level administrative support to the Executive Assistant... • Fri, 01 Mar • Adecco

Executive Assistant to the Deputy Vice-Chancellor, Academic » Perth, WA - As an Executive Assistant, you will be a highly trusted individual, able to work within a motivated and high-performing team... or Executive Assistant High level of professionalism with a demonstrated ability to maintain confidentiality and integrity... • Fri, 01 Mar • Atlam Group

Executive Assistant » Darwin, Darwin Region - Category: Government / Municipal Education: High School Experience: Experienced (Non-Manager) Work city: Darwin Salary: $45 / hour Duration: Up to 30th June 2024 Created: 28.02.2024 Executive Assistant All Aspects Recruitment & HR Services are looking for a proactive and reliable Executive Assistant that will support the Senior Management of Darwin. This is a temporary employment opportunity up to 30th June 2024 with the possibility of extension for the right person. Federal Government Darwin CBD Generous renumeration Responsibilities include: Diary and calendar management Travel coordination (flights, accommodation, vehicle, etc.) Prepare itineraries Screening incoming calls Coordinating meeting appointments Setting up meetings Organising catering Sending invites Minute taking Booking meeting rooms Credit card acquittals Draft correspondence If you have past experience in working in an Executive Assistant role or similar responsibilities, please submit your resume to jobsaarecruit.com.au with the subject "Executive Assistant – Darwin" or contact us on 08 8981 7431. • Fri, 01 Mar • All Aspects Recruitment & HR Services

Executive Assistant » Sydney, Sydney Region - Executive Assistant opportunity Are you an experienced Executive Assistant ready to hit the ground running? If you thrive in fast-paced environments, excel at managing high-profile events, and possess exceptional organizational skills, we want to hear from you. Position: Executive Assistant Salary: $90,000 - $100,000 per annum Super Hours: 8:30 am - 5:00 pm Responsibilities: Organize and manage 4 quarterly sales conferences and 2 bi-annual sales conferences, including coordinating run sheets, guest speakers, catering, and location logistics. Handle diary and email management for executives, ensuring seamless communication and organization. Proficiency in advanced PowerPoint and intermediate/advanced Excel to create presentations and manage data effectively. Conduct morning meetings and end-of-day wind-ups to keep executives informed and aligned. Act as a backup for the CEO's EA when required, providing essential support during busy periods. Personality Traits: Strong and assertive personality capable of diplomatically managing executives' time, ensuring meetings and conversations stay on track. Demonstrated ability to maintain strict confidentiality, handling sensitive information with discretion and professionalism. Solutions-oriented mindset to address current challenges effectively, proactively seeking solutions to streamline processes and improve efficiency. This is not just an opportunity to be an Executive Assistant but to actively contribute to the success of our organization through high-profile events and critical executive support. If you're ready to step into a fast-paced environment, contribute to high-profile events, and showcase your executive support skills, apply now How to Apply If this sounds like an opportunity you would be interested in, make sure to APPLY today. For any questions or a confidential discussion, feel free to reach out to: conor.byrnemomentumconsulting.com.au or phone 02 9267 8211. Momentum is extremely passionate about providing equal employment opportunity for all. We are committed to diversity and an inclusive workforce. Aboriginal and Torres Strait Islander People are encouraged to apply. We look forward to hearing from you • Fri, 01 Mar • Momentum Consulting Group

Executive Assistant » Chatswood, NSW - Executive Assistant with natural leadership capabilities to join our team! Your days will be busy managing a diverse... Are you the one? This position would be suitable for an experienced Executive Assistant with a strong administrative background... • Fri, 01 Mar • Cleanaway

Executive Assistant, Corporate Services » Melbourne, VIC - Services group, the position of Executive Assistant, Corporate Services reports to the Executive Manager, Corporate Services... looking for someone who demonstrates previous experience in a similar Executive Assistant role to a Senior Executive within either government... • Thu, 29 Feb • State Government of Victoria • $93176 - 115917 per year

Executive Assistant » New South Wales - Company Overview: Our client is a land aquisitions agent seeking an experienced and dedicated Executive Assistant..., from diary management, administration, travel and other ad hoc jobs. Key Responsibilities: As the Executive Assistant... • Thu, 29 Feb • Aurex Group

Executive Assistant/Project Support Officer » Melbourne, VIC - We currently have an exciting opportunity for an Executive Assistant/Project Support Officer to join the Executive... Services team. The role of the Executive Assistant/Project Support Officer is to provide administrative and organisational... • Thu, 29 Feb • State Government of Victoria • $74580 - 82571 per year

Executive Assistant » Sydney, NSW - seeking a seasoned professional to join our People team in the role of Executive Assistant to Chief People Officer. Based... seamless support for all Executives. This may include attending Executive Assistant meetings, planning organisation wide events... • Thu, 29 Feb • John Holland

Executive Assistant to Chief Legal Offic » Ararat, VIC - Position Details Reference Number 35291 Position Title Executive Assistant to Chief Legal Officer and Board.... What You Will Be Doing The Executive Assistant to Chief Legal Officer and Board Secretariat is responsible for providing a high-level... • Thu, 29 Feb • Peninsula Health

Executive Assistant » Melbourne, VIC - , Communications, Legal and Governance and Risk. As the Executive Assistant you will: Lead the administrative and support activities... Services Division supporting the Executive Director to deliver key services and drive major projects forward, providing crucial... • Thu, 29 Feb • State Government of Victoria • $74580 - 90558 per year

Executive Assistant » Melbourne, VIC - Executive Assistant to the Executive Director 0.8 FTE Flexibility: Work from home role Working from home allowance.... About the Role This is a great opportunity for a high calibre Executive Assistant with experience providing support to a small... • Thu, 29 Feb • Beaumont People

Executive Assistant to the Director of Finance and Director of Workforce SCSS » Adelaide, SA - Executive Assistant, SCSS provides effective and high level liaison, executive and administrative support to the Finance.... The Executive Assistant assists the Executive Services Coordinator/Office Manager in the effective management of the SCSS... • Thu, 29 Feb • SA Health • $75430 - 79070 per year

Executive Assistant » Melbourne, VIC - Search Job title Location Sort by Salary Min Salary Max Executive Assistant Melbourne CBD Permanent AU... experience in an Personal or Executive Assistant role. Prior experience or a high interest in Family Law is desired. Ideally... • Thu, 29 Feb • Page Personnel • $95000 per year

Executive Assistant » Fortitude Valley, Brisbane - The Client We are proud to be partnering with Hand Heart Pocket, an independent charity and philanthropic foundation established by the Freemasons of Queensland. Hand Heart Pocket collaborate with other charities and philanthropists for positive change for people in need across Queensland and Papua New Guinea, especially young people. The Role Reporting through to the CEO, you will provide high level support and coordination to the CEO and the Executive Management team. Your day to day duties will include, but will not be limited to: Diary, email and travel management; Document preparation: presentations, briefs and correspondence; As the Enterprise-wide System Administrator for Salesforce CRM and Microsoft SharePoint, oversee system functionality, ongoing development, training, and data quality; Providing administrative support for external stakeholder engagement functions; Minutes and the preparation of agenda's for committee meetings; and Assisting with the coordination of events. About You To be considered for this position, you will have the following skill set: Previous experience working as an Executive Assistant at C-Suite or EGM level is essential; Knowledge of MS Word / PowerPoint and SharePoint at an advanced level; Experience using Salesforce CRM and Grant Management is highly desirable; Possess excellent written and verbal communication skills; and Experience working within the Not for Profit sector is desirable. What's on Offer Join a purpose driven organisation and a friendly team. Fortitude Valley location; Competitive salary on offer; and Flexible working arrangements. For more information please call Stacey Stevenson at u&u on 07 3232 9126 , quoting reference number 34945 . Alternatively, to submit an application please click the apply button. Please submit your resume in Word format only. SCR-stacey-stevenson • Thu, 29 Feb • u&u

Executive Assistant - Communications , Education » Brisbane, QLD - We are looking for an A03 Executive Assistant to support: the Communications team to help implement and promote many exciting early childhood... improvement and transitions and quality assurance and capability. As an Executive Assistant, you will provide quality... • Thu, 29 Feb • Queensland Government

Executive Assistant-MON:FRI-$56.59 FLAT, 8HRS-DS » Dampier, WA - opportunity for an Executive Assistant to join our client. This role, based in Dampier, involves diverse responsibilities... General Managers, with a primary focus on Major Projects and Engineering. Ensure seamless coordination of executive-level... • Thu, 29 Feb • WorkPac

Executive Assistant » The Rocks, Sydney - As the Executive Assistant in this role, you will be an integral part of this innovative business and vibrant office. Boutique has partnered with a unique nationally leading tech company, which is family-owned and operated. With over four decades of experience in their field, this company prioritizes values, innovation and upholds high ethical standards, instilled by its management team. Situated in the southern part of Sydney's CBD, the company benefits from close proximity to public transportation and offers onsite parking. As a continually expanding entity, this company poses as a significant competitor to the tech market. This position you will support one-on-one as the Executive Assistant to the General Manager and play a crucial role within the leadership team. As the primary Executive Assistant for a sizable team of Sales Directors and consultants, your responsibilities will include delivering top-notch support in this energetic business environment. This role offers you the opportunity to take ownership and work closely with the Senior Executive Assistant to drive the operational efficiency of the business. Additionally, the company places a high value on work-life balance, ensuring that you'll be part of a workplace culture that prioritizes equilibrium between professional and personal life. Duties and key responsibilities Calendar Managment, scheduling and organizing appointments, meetings, and conferences, liaising with external stakeholders such as investors, strategic vendors, and the sales team. Strategic Inbox management, including delegation of tasks, drafting all correspondence, and responding on behalf of the General Manger when necessary. Prepare meeting agendas and facilitate meetings, including taking necessary actions and preparing reports for quarterly business reviews. Collaborate with leadership to develop onboarding plans for key team members. Coordinate corporate travel arrangements, including flights, transportation, and accommodations, and develop detailed itineraries and agendas. Plan and organize both internal team events and external corporate events. Engage in improvement initiatives and contribute to strategic and operational organisation activities. Skills and Experience Experience of 3 to 5 years in a comparable position Capability to operate independently and demonstrate initiative. Innately collaborative, proactive team player with a solution-oriented mindset Intermediate proficiency in Excel, PowerPoint, and Outlook Exceptional planning and organizational abilities with meticulous attention to detail Tertiary education in a relevant field desirable. Join a vibrant environment where you'll collaborate with industry-passionate colleagues, complemented by competitive compensation. Become an essential member of a top-performing team that fosters personal and professional development within an inclusive culture. Enjoy bonuses based on performance and flexible working arrangements. If you meet the above description, then get in touch with the team Boutique today • Wed, 28 Feb • Boutique Consulting

Executive Assistant/Team Assistant » Sydney, NSW - Executive Assistant/Team Assistant Full-time role – based in Sydney CBD Hybrid working Close-knit start-up... and Operations Manager (GOM), the Executive Assistant/ Team Assistant is part of a small team responsible for supporting the... • Wed, 28 Feb • Beaumont People

Executive Assistant » Sydney, NSW - Are you an experienced Executive Assistant ready to hit the ground running? If you thrive in fast-paced environments...: Executive Assistant Salary: $90,000 - $100,000 per annum + Super Hours: 8:30 am - 5:00 pm Responsibilities: Organize... • Wed, 28 Feb • Momentum Consulting • $90000 - 100000 per year

Executive Assistant » Melbourne, VIC - cover we are looking for an experienced Executive Assistant to support the team on a short term 3 month contract. In... March You will have: Previous experience as an Executive Assistant Experience in providing assistance to multiple Managers at any given time... • Wed, 28 Feb • Randstad • $52 per hour

Executive Assistant - Office of the General Manager » Auburn, NSW - Sydney, NSW - to senior executive leadership team, as an Executive Assistant. Ability to work independently, to prioritise and meet deadlines... Auburn Hospital Executive Unit. The position provides first line contact with external and internal stakeholders wishing... • Wed, 28 Feb • NSW Health • $81581 - 108532 per year

Executive Assistant - General Managers Unit » Westmead, NSW - Sydney, NSW - , on budget and within revenue and activity targets. The Executive Assistant may be initially appointed to one of the following... mobility provisions What you'll be doing The Executive Assistants in the Westmead Hospital Executive Unit will report... • Wed, 28 Feb • NSW Health • $77623.75 - 79458.87 per year

Executive Assistant » Mount Claremont, WA - lifestyles and a variety of entertainment experiences for everyone. About the Role The Executive Assistant provides... professional executive support to the Chief Executive Officer (CEO) and contributes to the effective and efficient operation of the... • Wed, 28 Feb • Government of Western Australia • $87712 - 92057 per year

Executive Assistant » Melbourne, VIC - Aussie Broadband's (ABB) purpose is to the change the game. As our Information Systems Executive Assistant, you'll... support this by providing a high level of executive and administrative support to the Chief Information Officer... • Wed, 28 Feb • Atlam Group

Executive Assistant » Kwinana, WA - We have an exceptional opportunity for a well-rounded Executive Assistant to provide direct high level executive administrative support... arrangements for the executives and other designated Alcoa leaders. Supporting and facilitating with VP and Executive visits... • Wed, 28 Feb • Alcoa

Executive Assistant and Project Officer » Australia - Engagement team in the Deputy Vice-Chancellor Education (DVCE) is looking for a Executive Assistant and Project Officer... to provide the full suite of professional executive support services to Pro Vice-Chancellor, Education-Enterprise and Engagement... • Wed, 28 Feb • The University of Sydney • $95860 - 103341 per year

Executive Assistant to General Manager » Dandenong South, VIC - Melbourne, VIC - Executive Assistant to General Manager Apply now Vacancy no: 518168 Work type: Fixed Term - Full Time Location... Manager (GM) and Senior Leadership team (SLT), the Executive Assistant plays a pivotal role in providing quality... • Wed, 28 Feb • Atlam Group

Executive Assistant » Coburg, VIC - motivated Executive Assistant who can provide exemplary support to the group Chief Executive Officer and provide support... and productive. Having prior experience supporting senior leadership roles as an Executive Assistant is critical to the success... • Wed, 28 Feb • Centorrino Technologies • $80000 - 120000 per year

Executive Assistant » Coburg, Moreland Area - Are You Ready for an Exciting New Tech Challenge? Look no further than Centorrino Technologies At Centorrino Technologies, we're not just another tech company – we're a community that thrives on excellence. We're thrilled to announce our certifications as a Great Place to Work for 2023, Best Places to Work for 2022 and 2023, and Best Places to Work in Tech for 2023. Our remarkable eNPS score of 74 is a testament to our unwavering commitment to cultivating an extraordinary culture. But we're not stopping there. We're on a mission to redefine the customer experience, eliminating everyday friction for our valued clients. Join us in building a truly exceptional company, dedicated to continuous improvement. We are seeking a hands-on and highly motivated Executive Assistant who can provide exemplary support to the group Chief Executive Officer and provide support as required to the wider Executive Leadership Team. The role will essentially act as a trusted confidant and conduit for the Chief Executive Officer. As this role will be supporting an active and highly engaged Chief Executive Officer, it is imperative that you thrive in a very fast paced environment and be resourceful as needed to ensure that the CEO's day is highly effective and productive. Having prior experience supporting senior leadership roles as an Executive Assistant is critical to the success of the role and you must be tech savvy with strong skills in Microsoft toolsets such as Word, Excel, PowerPoint, Outlook, and Teams. You will demonstrate and leverage your problem-solving skills which will come naturally to you and want to join an organisation that values the kind of people who reimagine what is possible for our customers, team members and community. Location: Full-time role based in Coburg. Requirements Requirements Here's what you'll be doing: Provide timely and effective diary management including the coordination of internal and external meetings for the Chief Executive Officer. Organise functions, meetings and/or forums including arranging attendance of participants, venues, catering and preparing and distributing the relevant documents. Proactively preparing presentations, reports and complex documents, ensuring excellent quality at all times. Preparing routine correspondence and providing appropriate responses to incoming queries, emails and correspondences. Organising international and domestic travel, accommodation and itinerary arrangements in accordance with accounting and expense requirements and policies. Coordinating logistics with internal and external stakeholders for guests meeting with the Executive Team. Prepare materials that enable the CEO to participate effectively in meetings. Build and maintain internal and external stakeholder relationships. Take minutes for meetings as required and work to follow up action items to ensure these are done in accordance with set timelines. Maintain a high level of awareness of the organisation's objectives, initiatives and matters coming into and out of the CEO’s office to effectively respond to enquiries and exercise sound judgement on the manner of response. Here's what you'll bring: Proven experience as an Executive Assistant or similar role supporting C-level executives. Exceptional organisational and time-management skills. Ability to work at a fast pace, both independently and as part of a team. Excellent verbal and written communication skills capabilities to manage a variety of internal and external correspondence on behalf of the CEO. Proficient in MS Office Suite and other relevant software/tools. Ability to prioritise and handle multiple tasks simultaneously. Discretion and confidentiality in handling sensitive information. Ability to foresee and fix any roadblocks in the CEO's day, week, or month. Ability to prepare and manage presentation decks on behalf of the Executive Team. Emotionally intelligent, confident and resourceful with a can-do attitude. If you're an experienced and talented Executive Assistant looking for an exciting new challenge in the tech industry, make an impact and be part of an awesome team, Centorrino Technologies is the place to be Please note that all team members must have a valid state-based Working with Children Check (WWCC), Police check, and be authorised to work in Australia. Benefits Our company is more than just a workplace, it's a hub of inspiration and creativity where employees love to work Here's why: We offer a wealth of training and development opportunities to help you enhance your skills and achieve your career goals, including a diverse range of courses, certifications, and personalised coaching. We care about your physical and mental wellbeing, which is why we offer wellbeing subsidies that provide discounts on gym, yoga, and Pilates memberships. We understand that technology is key to your success, which is why we give you the freedom to choose between a Mac or PC and offer cost-price tech discounts so you can stay up-to-date with the latest trends. We believe in working hard and playing hard, and foster team bonding through a variety of events that help you connect with your colleagues outside of work. We believe in your potential and offer a personalized career and learning plan tailored to your unique goals and aspirations, committed to supporting you in becoming the best version of yourself. We celebrate diversity and inclusivity, and prioritise health, wellbeing, and fun in our workplace culture. When you join Centorrino Technologies, you know you are joining an organisation that is driven by our values and innovation. We are proud to be an equal opportunity employer and are committed to building a diverse and inclusive workplace where we embrace our individual talents, and our differences. We encourage applications from people of all ages, disabilities, LGBTQI, Indigenous people and people from culturally diverse backgrounds. • Wed, 28 Feb • Centorrino Technologies

Executive Assistant » Sydney CBD, Sydney - Are you an experienced Legal Secretary or Personal Assistant looking to take your career to new heights with a prestigious firm in Sydney CBD? If so, read on We're excited to partner with one of Australia's largest top-tier firms to fill an Executive Assistant role supporting a Partner and the broader team. Known for its collaborative culture and supportive work environment, this firm values growth and development. We're seeking a Legal Secretary or Personal Assistant with prior experience in a law firm setting. About the role Proactively manage diaries and emails; Draft and edit correspondence, prepare documents, and make necessary revisions Efficiently coordinate meetings and travel arrangements; Communicate effectively with clients and stakeholders; Assist in organizing tenders and pitches; Manage files, including opening and closing as required; Handle end-of-month billing processes; Generate accurate client and group reports; Reconcile corporate AMEX expenses using Concur; and Perform ad hoc duties as needed. Candidate Profile We're looking for a dynamic individual who can positively impact the firm's culture Essential prior experience in a legal setting; Previous billing experience is essential; Self-motivated with the ability to work independently or collaboratively; Strong organizational skills and ability to thrive under pressure; Proficient in multitasking, prioritization, and delegation; and Excellent written and verbal communication skills. In addition to an attractive salary package, this firm offers flexible working arrangements and various employee benefits. How to Apply For more information or a confidential discussion please call Kathryn Allen at u&u on 0473171887 or email kathryn.allenuandu.com reference number 34914 . We look forward to receiving your application and assisting you with your job search. Please submit your resume in Word format only. • Wed, 28 Feb • u&u

Executive Assistant » Perth, Perth Region - Executive Assistant opportunity based in Bibra Lake 10 year Long term opportunity for "Career Executive Assistant" Seeking someone personable, professional, trustworthy, ethical AND able to take initiative Your new opportunity: This is a pivotal position within the organisation that will see you working as the "right hand person" to the MD for a number of businesses. The MD is searching for someone who is seeking a long term (10 year) opportunity to grow and assist in the growth of a variety of businesses . This position is well rounded with a very diverse range of duties and responsibilities and the effectiveness of the EA will directly correlate to the effectiveness of the MD and the businesses they serve. If you are an Executive Assistant looking for long term tenure who is seeking to build a long term relationship with the MD then please apply. Given the variety of this position the opportunity will see you working with other senior managers and executives across the other business entities. Your responsibilities: Minute taking, preparing presentations and report writing Ensuring key actions from either board meetings through to management meetings are followed up, summarised and effectively communicated to the MD so they can manage effectively Diary management, organising travel and general schedules Handle highly confidential information with discretion Liaise with other members of the executive team and senior leadership group Assist in managing projects, editing correspondence and communications Provide administrative support including file management Attending events with the CEO Learn and understand key details that are important for the MD Full time opportunity located in the office in Bibra Lake, not WFH. Your skills & background Proven experience as an Executive Assistant or similar role with proven tenure Exceptional organizational and time-management skills Excellent verbal and written communication abilities Strong proficiency in MS Office, Trello and other office management tools. Ability to multitask and prioritize tasks efficiently High level of professionalism and attention to detail Ability to work autonomously while supporting and being part of a team Learn and understand key details important Loyal, ethical, personable, professional, trustworthy character You must display initiative to assist "the thinking" and anticipating how you can best assist the MD Given the calibre of individual and seeking a LONG-TERM Executive Assistant the package on offer is sitting the upper end of the market ranging from $110k - $140k base super. This really is a unique opportunity given the business, individual and long-term nature, please submit your resume and I will contact all relevant experienced candidates. If required, you can call Guy Fulcher on 0405 624 639 and would prefer to submit a resume prior to discussing the opportunity any further. Your resume will be kept private and confidential until you have given me verbal authority to submit to our client. • Wed, 28 Feb • Zenith Executive Search

Executive Assistant » The Rocks, Sydney - An Executive Assistant role supporting senior leadership of a global FMCG company. Boutique has partnered with a global leader within FMCG to find an experienced Executive Assistant to support the Supply Chain leadership and broader teams. Internationally recognised, this organisation prides itself on top-tier and diverse product offering and attributes its success to its high-performing teams who share common values of collaboration, commitment, and service excellence. As Executive Assistant you will be relied upon to provide exceptional administrative support and ensure the teams are prepared and organised, schedules are seamless, and challenges are anticipated. What you'll do: Efficient management of calendars, including organizing meetings and appointments Coordination of both domestic and international travel arrangements Organization of staff meetings and activities through effective event management Handling of document organization and management Creation of agendas and presentations for meetings and events Management of the entire process for purchase orders All whilst ensuring he highest levels of discretion and confidentiality The experience and expertise you’ll bring: Demonstrated expertise in the end-to-end Executive Assistance of C-level executives, ideally within the Fast-Moving Consumer Goods (FMCG) industry Proven experience in strategic business prioritisation and managing competing priorities Outstanding organisational abilities, along with excellent verbal and written communication skills A collaborative approach to each activity with proven experience in excelling in and fostering cooperative work environments Skilled in using SharePoint and proficient with the entire Microsoft Office suite Resilience under pressure, adaptability, and ability to navigate an ever evolving across a constantly In return, you will become part of an organisation that not only offers a great culture but invests in the development of their employees to ensure sustained success and growth. You will be a key component of a collaborative and rewarding environment with opportunity to elevate your support career within an international setting. If you are interested in making an impact in a global organisation, contact the team Boutique today • Tue, 27 Feb • Boutique Consulting

Executive Assistant » Adelaide, SA - Job Description I am seeking a highly organised and detail-oriented Executive Assistant to provide support to the... Managing Director and Executive Team. In this pivotal role, you will provide confidential and proactive support, ensuring day... • Tue, 27 Feb • EGM Partners

Executive Assistant, Investment Banking – General Industrials - Sydney » Australia - Job Description: This role is an in-office based position, responsible for providing Executive Assistant support... and confidentiality, as well as strong problem-solving skills. As an Executive Assistant in Investment Bank's General Industrials... • Tue, 27 Feb • JPMorgan Chase

Executive Assistant - Community and Mission » New South Wales - Executive Assistant - Community and Mission About the role: Anglicare's Chief Executive - Community and Mission... is seeking a forward-thinking Executive Assistant who will provide efficient and effective administrative support... • Tue, 27 Feb • Anglicare

Executive Assistants & Senior Administrators | Expression of Interest » Gold Coast, QLD - Beaumont People are currently seeking experienced Executive Assistant & Administrative professionals for various temporary... & contract opportunities. About you: Previous experience working in executive assistant or high level administration roles... • Tue, 27 Feb • Beaumont People

Executive Assistant » Nedlands, WA - Perth, WA - to join our Finance and Corporate Service team. As the Executive Assistant, you will provide a confidential secretarial... and administrative support service to the Executive Director. Your key responsibilities will include: Arranging and maintaining schedule... • Tue, 27 Feb • Government of Western Australia • $83028 - 88287 per year

Executive Assistant » Sydney CBD, Sydney - This leading University is seeking an experienced Executive Assistant to support two Senior Executives. This is a full time 2 month assignment. We are seeking a passionate executive assistant to join a leading university on a two month temporary assignment. As the executive assistant, you will provide high-level administrative support and be the first point of contact for all enquiries on behalf of the senior executives. The executive assistant will ensure they are kept up to date and on track with their day-to-day responsibilities. The Role: Extensive diary and calendar management for both executives Coordinate meetings and ensure there are no conflicts Booking and scheduling travel when required Assist with internal and external approvals on behalf of the executive Prepare documentation for meetings in a timely manner Process invoices and expenses Dealing with confidential information with the utmost discretion Assist with events and catering when required Any other ad hoc duties as requested The ideal candidate: Previous experience in a similar role, ideally supporting C-suite Strong organisational and administration skills Excellent communication skills both written and verbal High attention to detail Strong knowledge of all Microsoft packages Ability to work independently and part of a team What’s in it for you? Close to public transport and links Expand your current skillset and network Opportunity to work with one of the leading University’s in Sydney Work within the education sector Please apply or direct all enquiries to Natalietidalrecruitmentpartners.com.au • Mon, 26 Feb • Tidal Recruitment Partners

Executive Assistant » Sydney, Sydney Region - Job Description We are looking for an Executive Assistant who is creative, solution oriented and enjoys working in a fast-paced, multidisciplinary purpose-driven environment. The ideal candidate will be able to shift between strategic and tactical, act as a right-hand partner to their executive, have the ability exercise good judgement, demonstrate strong written and verbal communication, administrative and organizational skills and to be two steps ahead of their executive. This role is responsible for providing consistently reliable, high quality operational and administrative support, drive process improvement initiatives, embed of team rituals, work practices, communication and change management with and for their executive leader. What an Executive Assistant at Visa does: Provide a high standard of operational and administrative support. Closely monitor and manage a complex and highly fluid calendar. Manage requests from all levels of business and external partners. Use sound judgement and understand what the key priorities are. Proactively plan and coordinate regular and ad hoc complex stakeholder meetings across multiple time zones. Plan and execute Client events as required. Working with key internal stakeholders, external stakeholders and creative agencies. Build and maintain effective and cooperative business relationships with internal stakeholders and external clients including merchants, financial institutions and other third-party partners. Oversee logistics for global client study tours, domestic and international travel bookings and event management while anticipating and managing any potential conflicts. Coordinate, plan and manage administrative logistics for offsite team-building events, and other employee engagement related activities. Capable and creative thinking required when planning events. For client meetings ensure the office environment is meeting ready, pre-register incoming guests, oversee room set up including equipment, catering orders, deliveries & set up. Post meeting, ensure the room is clean and reset for other users, clean away catering. Prepare documents including agendas, emails, letters, presentations, excel spreadsheets, pre-reading material, charts and documents on behalf of the Head of Product & Solutions. Embrace new technologies and support Leadership Team members and their teams with adoption. Work closely with admin teams across the organization, this includes the ANZSP business, Asia Pacific and United States. Work with sourcing and controllership teams and ensure key internal controls, policies and procedures are adhered to and completed when engaging with suppliers and vendor contactors. Credit card expense management, including travel and entertainment expense reconciliation via Concur, goods and services purchasing via Ariba and timely invoice processing. Support team functions and activities to help build culture, such as team meetings, offsites and other client activities. Build and deliver improved capabilities for the business by analyzing existing processes, investigating gaps and pain-points, identifying and testing solutions, tracking key measures of success, providing training and documenting procedures. Liaise with cross functional teams globally to discover new technologies and create recommendations. • Mon, 26 Feb • Visa

Executive Assistant » Melbourne, Melbourne Region - Job Description We are looking for an Executive Assistant who is creative, solution oriented and enjoys working in a fast-paced, multidisciplinary purpose-driven environment. The ideal candidate will be able to shift between strategic and tactical, act as a right-hand partner to their executive, have the ability exercise good judgement, demonstrate strong written and verbal communication, administrative and organizational skills and to be two steps ahead of their executive. This role is responsible for providing consistently reliable, high quality operational and administrative support, drive process improvement initiatives, embed of team rituals, work practices, communication and change management with and for their executive leader. What an Executive Assistant at Visa does: Provide a high standard of operational and administrative support. Closely monitor and manage a complex and highly fluid calendar. Manage requests from all levels of business and external partners. Use sound judgement and understand what the key priorities are. Proactively plan and coordinate regular and ad hoc complex stakeholder meetings across multiple time zones. Plan and execute Client events as required. Working with key internal stakeholders, external stakeholders and creative agencies. Build and maintain effective and cooperative business relationships with internal stakeholders and external clients including merchants, financial institutions and other third-party partners. Oversee logistics for global client study tours, domestic and international travel bookings and event management while anticipating and managing any potential conflicts. Coordinate, plan and manage administrative logistics for offsite team-building events, and other employee engagement related activities. Capable and creative thinking required when planning events. For client meetings ensure the office environment is meeting ready, pre-register incoming guests, oversee room set up including equipment, catering orders, deliveries & set up. Post meeting, ensure the room is clean and reset for other users, clean away catering. Prepare documents including agendas, emails, letters, presentations, excel spreadsheets, pre-reading material, charts and documents on behalf of the Head of Product & Solutions. Embrace new technologies and support Leadership Team members and their teams with adoption. Work closely with admin teams across the organization, this includes the ANZSP business, Asia Pacific and United States. Work with sourcing and controllership teams and ensure key internal controls, policies and procedures are adhered to and completed when engaging with suppliers and vendor contactors. Credit card expense management, including travel and entertainment expense reconciliation via Concur, goods and services purchasing via Ariba and timely invoice processing. Support team functions and activities to help build culture, such as team meetings, offsites and other client activities. Build and deliver improved capabilities for the business by analyzing existing processes, investigating gaps and pain-points, identifying and testing solutions, tracking key measures of success, providing training and documenting procedures. Liaise with cross functional teams globally to discover new technologies and create recommendations. • Mon, 26 Feb • Visa

Executive Assistant » Australia - Executive Assistant Salary: HSO Level G4 $83,028 - $88,287 p.a. Location: QEII Nedlands / FSH Murdoch Unit/Division: Office of the Chief Pathologist Work Type: Permanent - Full Time Position No: 00020199 Closing Date: 2024-03-07 4:00 PM Attachments: applicant information package - rams.pdf executive assistant 00020199 level g4 - january 2024.pdf Vacancy Reference No. 881412 WA Health is committed to growing the Aboriginal workforce as a part of WA Health's Aboriginal Workforce Policy. As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position. Aboriginal people are encouraged to apply. About PathWest: With over 2,000 employees across an extensive range of pathology and support services, PathWest Laboratory Medicine WA is committed to providing excellence and innovation in pathology testing, teaching and research. We offer a round-the-clock commitment to the health needs of the entire WA community through our laboratory facilities, collection centres, results lines and on-call clinicians. Our pathology services cover the broadest range of routine, complex and rare tests, and our active teaching, research and pathology development programs assist not only in enhancing diagnostic accuracy but also in improving the understanding of disease processes and of clinical care. About the role: The Executive Assistant provides comprehensive, confidential executive assistance and secretarial support to the Chief Pathologist. The Chief Pathologist has responsibility for the clinical governance of the whole of PathWest and is a member of the PathWest Executive Team, supporting the Chief Executive and other members of PathWest Executive. A dedicated Executive Assistant is needed to support their professional and executive commitments and ensure the smooth running of the Office of the Chief Pathologist. This requires an Executive Assistant who has a proactive approach and can work autonomously with the ability to interact with staff of varying levels in a dynamic work environment with a high level of professionalism and confidentiality. To find out more about the role: Please contact Marica Filannino on 08 6457 2198. For the full duties and role requirement: Please see the attached Form. What we offer: In addition to the great salary our employees enjoy an amazing range of benefits which may include: Access to generous salary packaging arrangements. Including: Up to $9010 on a range of benefits such as mortgage, your rent or other everyday living expenses Up to $2650 on meal entertainment, holiday accommodation and venue hire Access to novated leasing to use pre-tax dollars for a car and related expenses 11% employer contributed superannuation into a fund of your choice. For further information click here. Diverse and inclusive culture Professional Development Opportunities and Study leave/assistance Flexible working arrangements Flexible leave arrangements Wellness support including discounted gym membership Continuous learning Professional and location based allowances PathWest supports flexible working practices and consideration will be given to flexible work options, where operationally appropriate. Application Instructions: Please apply online by clicking on the " • Mon, 26 Feb • Western Australia Government

Executive Assistant » Port Macquarie, Port Macquarie Region - As an experienced EA, you will be working within a friendly and close-knit team, supporting our Chief People Officer. We are unique Essential Energy is an organisation that values your voice, empowers your autonomy, recognises the strength in diversity, and prioritises your well-being while offering attractive remuneration and benefits. Take pride in having a meaningful impact on regional, rural and remote communities while being a pivotal player in the energy industry's future. About the role We are currently recruiting an Executive Assistant to join our People & Safety division. Ideally, this role will be based out of Port Macquarie but is open to candidates located anywhere within Essential Energy’s operational footprint throughout NSW. The Executive Assistant is responsible for providing high-level professional, executive, administrative and operational support to the Chief People Officer, assisting to ensure the accomplishment of strategic business objectives to drive the commercial success of the organisation. The role encompasses various responsibilities, including complex and confidential reporting, analysis, and governance functions. The Executive Assistant also provides specialised support to the Chief People Officer, assisting with the diverse needs of the department. In addition to their core duties, the Executive Assistant actively contributes to continuous improvement efforts, reporting mechanisms, and the development of critical functions. They strive to provide high-quality customer service to all customers and stakeholders and play a pivotal role in ensuring the smooth functioning of the department and facilitating its growth and success. About You In order to be successful as the Executive Assistant, you will have demonstrated experience in supporting executive management within a complex, high-pressure environment. You’ll be an excellent communicator with an ability to effectively manage various stakeholders. You will have a working knowledge of administration processes, relevant business protocols, policies, procedures and their application, as well as advanced computer operation skills within relevant business systems. Your strong time management skills will be key to ensuring you are able to manage competing priorities whilst still meeting essential business requirements. Required Qualifications | Skills Diploma of Business Administration or demonstrated capability through past employment experience and/or relevant qualifications. Working knowledge of office administration processes and practices in an executive office environment. Knowledge and understanding of business stakeholders and customer service techniques. Sound experience in delivering high-level specialist advice and support to senior management in achieving strategic business objectives. Excellent administrative skills and extensive experience in the executive management area with the ability to deal with sensitive matters and maintain confidentiality. Strong skills in preparing business documents, researching and analysing information to prepare reports for senior management. Advanced skills in computer operations and business systems relevant to the role including Microsoft office. Desirable Project Management qualifications Drivers Licence Why Essential Energy We offer competitive remuneration commensurate with skills and experience and 16% superannuation. For information on our employee benefits (such as Fitness Passport, Apple, JB Hi-Fi and Dell Employee Purchase Programs and 26 weeks paid parental leave for primary and secondary carers) please visit here. We are proud to be recognised as a WORK180 Endorsed Employer for All Women . We’re a business with a huge range of operational and corporate roles aimed at connecting our communities. As a pivotal player in the energy future of NSW and the country – we cover 95% of NSW and parts of southern QLD - we are an organisation with a wider variety of roles than you may first think. Whether you want to work remotely, in a coastal region or rurally, we will invest in you, develop you and help you shape a career in energy that will give you future opportunities you may never have realised in a sector where there is so much to explore. For further information please contact Mandy Hawkins, Senior Talent Acquisition Advisor, on 0429 561 274. Applications close on Sunday 10 March 2024 at 11:55pm Passionate people. Global thinking. Regional heart. Building a better energy future. Essential Energy is committed to building a culturally diverse and inclusive workplace and strongly encourages applicants to apply regardless of gender, age, ethnicity, sexual orientation, or disability. As an organisation, our aim is to champion inclusivity in the workplace and celebrate the difference in all our employees. • Sat, 24 Feb • Essential Energy

Executive Assistant » Canberra Region, Australian Capital Territory - ASIS is looking for dynamic, experienced and qualified Executive Assistants ( multiple roles) to be a supportive force for our senior leadership. Ideal candidates must be highly organised, proactive problem solvers with strong communication skills. Given the dynamic nature of ASIS's working environment, we rely on Executive Assistants to be flexible and consistent while maintaining confidentiality within a discreet intelligence environment. Using initiative, successful candidates will be required to perform a diverse range of support duties in support of ASIS priorities , while also ensuring the efficient day to day running of the SES Band 1 or SES Band 2 office. ASIS Executive Assistants act as the first point of contact for the executive, speaking to the wider Service, external government departments / agencies and industry partners. Successful candidates will be expected to operate under limited supervision and work well as part of a team. ASIS values workplace diversity and is committed to providing a supportive, inclusive and respectful work environment. We encourage applications from Aboriginal and Torres Strait Islander People, women, people with disabilities, people that identify as LGBTIQ and people from culturally and linguistically diverse backgrounds. The key duties of the position include Support ASIS SES Band 1 or SES Band 2 officers to ensure ASIS priority objectives are completed. Oversee and coordinate ASIS SES Band 1 or SES Band 2 officers correspondence, calendar and expenses. Coordinate complex scheduling and calendar management as well as information flow to senior executives. Maintain and refine internal processes that support senior executive officers and coordinate internal and external resources to achieve impact. Manage senior executives' travel logistics. Manage communication with the executive, the wider Service, and external Australian Government departments / agencies and industry partners. Maintain professionalism, integrity and strict confidentiality with all materials. • Sat, 24 Feb • APS

Executive Assistant » Adelaide, Adelaide Region - We are thrilled to collaborate on the recruitment of an Executive Assistant position An ideal person for the job will be a proactive administrator whose a self seeking problem solver with exceptional communication skills, great enthusiasm and meticulous attention to detail. Culture & Benefits Great organisation and culture Make the role your own Adelaide CBD location Duties & Responsibilities: Providing a range of efficient and effective personal assistant, secretarial and administrative support services to the Director. Providing diverse and significant administrative assistance to the Director and broader directorate to maintain the effective daily co-ordination of the directorate and divisional activities to meet relevant work priorities and outcomes. Contributing to the effective administration and the maintenance of excellent client and stakeholder service delivery to meet the needs of the directorate. Contributing to, and supporting the delivery and maintenance of, efficient work practices within the directorate. Skills & Experience: High level proficiency in administration with the ability to provide executive support to senior managers Ability to solve problems and use initiative, particularly related to the provision of executive and administrative support High level interpersonal skills Proven experience in providing and coordinating delivery of a confidential and comprehensive administrative or executive support service Delivery of key business support processes, including quality and timely briefings, projects and correspondence/ communications Use of systems including but not limited to Microsoft Office suite, Basware, financial reporting, HR systems, records management, etc. Well-developed interpersonal, written and verbal communication skills with a proven ability to manage a variety of stakeholders The ability to work both autonomously and under general direction, exercise initiative and judgment to negotiate timeframes Apply now and find out more To register your interest, please forward your current resume via the application link. For a confidential conversation please contact the office Email: jobsdaviesstewart.com Phone: 08 8232 8008 Follow us on: LinkedIn: www.linkedin.com/company/daviesstewart/ Facebook: www.facebook.com/DaviesStewartRecruitment/ • Sat, 24 Feb • Davies Stewart

Executive Assistant » Sydney, Sydney Region - A market leader in a well- established and known Fintech & awesome software company which is investing in new enterprises. Reporting to 2 the directors Head of Marketing & Sales APAC, we are looking for an experienced EA or PA that have and enjoys working with stakeholders predominantly in the sales and marketing division. This is a fun and collaborative environment Responsibilities include but not limited to: Diary management: maintains executive's appointment schedule by planning and scheduling meetings, conferences. Prepare meeting agendas and take actions during meetings Arrange corporate travel including flights, transportation and lodgings and prepare itineraries and agendas. Organise key team events and team building activities. Submit expense reports on a monthly basis. Solve simple IT problems and contact the IT department when necessary. Partnering with other EA's globally to ensure best outcomes at pace Maintain admin records. Manage sales rebate process. Maintaining focus in a WFH environment. Follow up/through on actions if delays or challenges by exception. Other adhoc duties will be required as well Qualifications Experience in a similar role supporting Director level Evidence of cross regional collaboration and stakeholder relationships A naturally collaborative team player that is proactive and solution minded Positive, enthusiastic and empowered mind set with a "can do attitude" Highly proficient in Office 365 and Google Docs Remains calm under pressure with strong executive presence Excellent communication skills, both written and verbal Excellent planning and organisational capabilities with a keen eye for detail Ability to work autonomously, take initiative and follow through How to Apply To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Toni Jacobson on 0429 841 882. We're proud to have won the Best Mid-Sized Recruitment Company to Work For at the 2023 TIARA Recruitment Awards, and to have been finalists, for the second year in a row, in the Client Service and Recruitment Leader of the Year categories At Salt, our mission is Creating Futures by putting our clients, candidates, partners, and team members at the heart of everything we do. We extend our sincere appreciation to everyone who has contributed to our continued success.Salt acknowledges the Traditional Owners of the lands across Australia as the continuing custodians of country and culture. We pay our respects to all First Nations Australians and their Elders past and present. • Sat, 24 Feb • Salt

Executive Assistant » Largs Bay, Port Adelaide Area - $40/hr | Full Time Hours | Immediate Start | Ongoing Role Client Details Our client's mission is to cultivate a customer orientated agricultural company that offers exceptional value to people through shared knowledge, continued innovation and integrity. Why Join Us? ✨ Collaborative Environment: Be part of a dynamic team that values collaboration, innovation, and a supportive work culture. ✨ Leadership Support: Work closely with the General Manager, providing seamless assistance and contributing to the overall success of the organisation. ✨ Varied Responsibilities: From crafting compelling presentations to overseeing project management and coordinating events, your role will be diverse and impactful. ✨ Professional Growth: We invest in our team's development. You'll have opportunities to enhance your skills and grow within the company. ✨ Positive Workplace: Join a company that values a friendly and calm working environment, where your contributions are recognised and celebrated. Description Your Responsibilities: Assist the GM in day-to-day business activities. Create engaging presentations that captivate and inform. Manage projects from inception to completion, ensuring deadlines and objectives are met. Coordinate and execute successful events that leave a lasting impression. Efficiently handle calendars, travel arrangements, and email communications. Oversee office facility management and asset management for enhanced operational efficiency. Take precise minutes during meetings, contributing to transparent decision-making. Profile Desired Experience: Previous experience in a dynamic Executive Assistant role. Strong presentation creation skills. Project management expertise. Event coordination experience. Job Offer Apply Now to Make a Difference If you're an organised go-getter with a knack for turning challenges into opportunities, we want to hear from you Join us in our mission to achieve excellence and drive success. $40/hr - Full Time hours working week Weekly pays Largs Bay location • Sat, 24 Feb • Adecco

Executive Assistant » Scoresby, Knox Area - A nationally recognized retail brand are looking for an experienced Executive Assistant About the organization A nationally recognized retail brand based in Melbourne southeast About the role As a motivated and friendly Executive Assistant to provide Executive secretarial and administrative support to the Managing Director Duties Provide administrative support and calendar management to the managing Director Screening of telephone calls for Managing Director and handling or redirecting matters in their absence, or as required Prepare confidential documents for Board and Senior Management Conferences, presentations and discussions Coordinate Managing directors involvement in presentations, conferences and Exhibitions Attend leadership meetings for minute taking and distribution purposes Maintain all confidential files and documents for Managing Director. Collect data and compile special reports (including financial) as required. Coordinate Managing directors schedule for visiting overseas and arranging travel requirement Co-ordinate Victorian Staff Christmas Function and other company functions as required Regular catch ups on a daily basis of outstanding items for the Managing Director. Ad hoc secretarial/administrative support for senior and visiting executives. Skills & experience Executive level experience within multi-faceted, national organizations Demonstrated experience in analysis statistical reports and inferring data/outcomes for presentation generation purposes Previous supervisory experience preferred Ability to produce accurate quality reports / documentation within time frames. Experience within Executive Assistant, Administration, finance, Benefits Full-time hours opportunity Competitive remuneration Opportunity to work within a growing business with the potential for future career development On-site parking How to apply Click APPLY or contact Olivia Agar on (oagarfourquarters.com.au) with an updated resume. Please note: Only successfully shortlisted candidates will be contacted. Please note your suburb of residence on your resume Due to lack of public transport Candidates must have a car • Fri, 23 Feb • FourQuarters

Executive Assistant » Melbourne, Melbourne Region - Are you an experienced Legal Secretary or Personal Assistant looking for a rewarding step-up opportunity in Family Law? If so, read on Our client, is a boutique top-tier firm, dedicated to providing exceptional legal services to their clients. With a reputation for excellence, they are seeking a new Legal support professional to come on board and support one partner as well as the wider team. The Executive Assistant will offer administrative support to the Family Law team, requiring a confident self-starter who can effectively prioritise tasks amidst competing priorities. Excellent communication skills and the ability to perform tasks in a timely and professional manner are essential for success in this role. Key Responsibilities: Manage and prioritise the schedule of the partner and team; Coordinate meetings, appointments, and conference calls; Prepare and edit legal documents, correspondence, and presentations; Assist with client communications and inquiries; Conduct legal research and compile relevant information; Handle confidential information with discretion and professionalism; and Provide general administrative support, including filing, data entry, and document management. Qualifications: Proven experience as an Executive Assistant or similar role, preferably in a legal environment; Familiarity with Family Law terminology and procedures is highly desirable; Excellent communication and interpersonal skills; Strong organisational and multitasking abilities; Proficiency in Microsoft Office Suite and legal software applications; Ability to work independently and collaboratively in a fast-paced environment; and Attention to detail and a high level of accuracy. Benefits: Competitive salary and comprehensive benefits package; Opportunity to work with a reputable firm in Family Law; Supportive and collaborative team environment; Professional development opportunities and career growth prospects; and Flexible working. How to Apply For more information or a confidential discussion please call Kathryn Allen at u&u on 0473 171 887 or email kathryn.allenuandu.com reference number 34878. We look forward to receiving your application and assisting you with your job search. Please submit your resume in Word format only. • Fri, 23 Feb • u&u

Executive Assistant » Truganina, Melton Area - URGENT Executive Assistant (4-Month Temp Assignment) Are you seeking a challenging and rewarding opportunity to provide exceptional support to an Executive General Manager (EGM) and key stakeholders? We have an exciting 3-month Temp Assignment position available with scope to potentially extend for an Executive Assistant to join a great team in Truganina/Altona. Responsibilities: Provide high-level of support to self-managed, dynamic & executive team Diary management: planning and scheduling meetings, conferences and video conferences. Arrange corporate travel including flights, transportation and lodgings and prepare itineraries and processing of expense claims and invoices. Submit expenses and other admin support as required Collate adhoc reports. Occasionally work outside business hours to accommodate international time zones/meetings & attend events. Coordination of internal and external meetings, including agenda creation and preparation of pre-read material Organisation and coordination of events, including venue sourcing, managing invitees, and catering Building and maintaining strong relationships with internal and external stakeholders Communicating strategic business decisions to stakeholders Project management as required Advanced in Microsoft Office Suite, (Excel, Word, Powerpoint) Great organisational skills (Filling, typing/taking minutes, assisting with emails, ensuring the day is seamless) Requirements: Demonstrated experience in a similar role, supporting senior executives Exposure to working in a fast-paced, changing, and multi-faceted organization Strong communication and interpersonal skills at all levels Ability to thrive under pressure and collaborate effectively within a team environment Meticulous attention to detail, advanced problem-solving skills, and a results-driven approach Sound decision-making ability and commercial acumen Demonstrated professionalism, confidentiality, and flexibility A positive attitude with a proactive and can-do mindset, along with high working standards Evidence of cross-regional collaboration and stakeholder relationships A naturally collaborative team player, you are proactive, and solution minded Highly proficient in MS suite Min 3 days on site Perks: A great company culture that empowers the team to excel Opportunities for career development and growth Free on-site parking If you are ready to roll up your sleeves and bring your best self to work, we are here to provide the support you need to develop a rewarding career and make a significant impact on the future of retail. URGENTLY SHORTLISTING NOW Apply now for the opportunity to build on your successful career and have a lot of fun while doing it. Alternatively, for a confidential discussion, please contact Sara Chehrenegar on schehrenegarwelovesalt.com confidential discussion, please contact Sara Chehrenegar on 0437 671 187. We're proud to have won the Best Mid-Sized Recruitment Company to Work For at the 2023 TIARA Recruitment Awards, and to have been finalists, for the second year in a row, in the Client Service and Recruitment Leader of the Year categories At Salt, our mission is Creating Futures by putting our clients, candidates, partners, and team members at the heart of everything we do. We extend our sincere appreciation to everyone who has contributed to our continued success. Salt acknowledges the Traditional Owners of the lands across Australia as the continuing custodians of country and culture. We pay our respects to all First Nations Australians and their Elders past and present. • Fri, 23 Feb • Salt

Executive Assistant » Australian Capital Territory, Australia - Support and work collaboratively with senior leadership to ensure smooth operation of the executive office. Approach Consulting is currently seeking a skilled and organised Executive Assistant to provide high-level support to our client. This is an exciting opportunity for an individual with exceptional organisational and communication skills to contribute to the success of a large, nationally recognised NFP. Position Overview: As an Executive Assistant, you will play a crucial role in supporting the Executive Director in their day-to-day activities. You will be responsible for managing schedules, coordinating meetings, handling confidential information, and ensuring the smooth operation of the executive office. This position offers a unique opportunity to work closely with senior leadership and contribute to the overall efficiency and success of the organisation. Responsibilities: Manage and maintain executives' schedules, including arranging appointments and meetings. Act as the primary point of contact between executives and internal/external stakeholders. Prepare and organise documents, presentations, and reports for executive meetings. Handle sensitive and confidential information with discretion and professionalism. Coordinate and prioritise incoming requests and ensure timely responses. Assist in the planning and execution of company events and special projects. Conduct research and compile data to support decision-making processes. Qualifications: Proven experience as an executive assistant or in a similar role. Strong organisational and time-management skills with the ability to multitask and prioritise effectively. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite and other software. Ability to handle confidential information with integrity and discretion. A proactive and positive attitude with a strong sense of initiative. Benefits: Competitive salary and packaging available Professional development opportunities Collaborative and supportive work environment If interest, please apply through the link above, or contact maxapproachconsult.com.au or 0407 264 765 • Thu, 22 Feb • Approach Consulting

Executive Assistant » Australia - Executive Assistant - Legal About the firm Our client is a well-established, prize-winning firm that boasts a continuous influx of quality work. The firm has a unique work culture which is close-knit, positive, and supportive, and has been commended for its commitment to maintain a healthy work/life balance for its lawyers whilst providing the best level of service to its clients. About the role In this exciting position your day to day will involve: diary and email management, document and file management, liaising with clients and stakeholders, billing, organizing travel and other ad hoc duties. About you: 5 years’ experience as a legal assistant or EA with legal experience; Meticulous attention to detail; Excellent organization skills, ability to multitask, work to deadlines; Intermediate – advanced Microsoft Office skills. Benefits: Flexible work environment Team and firm wide social events Extra leave For a confidential discussion, please contact Elvira on 02 9233 7977 or call/text 0413 480 310 and quote reference number EN /41906 | SCR-elvira-naiman Alternatively, click apply and email your resume (in Word version only) and academic transcript. To view all our current roles, you can go to: - https://naimanclarke.vincere.io/careers/ • Thu, 22 Feb • Naiman Clarke

Executive Assistant » Sydney, Sydney Region - Salt Search is partnering with a global digital facilities management company has a dynamic EA business support role reporting to the President across APAC. This will be a start asap for a 12-month contract Reporting to the President - APAC (Sydney), we are looking for an outstanding EA or Senior Administrator who is highly organised, capable of multitasking, and dedicated to work 5 days in office in Mascot. This is a fast-paced exciting organisation who has a great culture. Some key responsibilities include but are not limited to: Providing high level administrative services, including the end-to-end coordination of the President's schedule, correspondence, and communications Arrange meetings to maximise the effectiveness of the day and week with a balance between BAU, projects and high priorities Coordinating meetings, agendas and conference calls, across multiple time zones, including meeting logistics and addressing schedule conflicts in a timely manner Coordinate the agenda, room/venue booking, catering, for visiting Global Executives Preparing, reviewing, and tracking expense reports Work with the President to manage internal communications, management presentations and reporting coordination for the business Participate in management/leadership meetings and other meetings as required Book complex travel as required by the President and by members of the AP Leadership team Organise internal offsite events for Asia Pacific Leadership Team that may be held offsite and need a level of event management and assist internal events on a regular basis Provide administrative/project support to team members on a case-by-case basis as agreed with the President Qualifications Experience in a similar role supporting Director level Evidence of cross regional collaboration and stakeholder relationships A naturally collaborative team player that is proactive and solution minded Positive, enthusiastic and empowered mind set with a "can do attitude" Highly proficient in Office 365 and Google Docs Remains calm under pressure with strong executive presence Excellent communication skills, both written and verbal Excellent planning and organisational capabilities with a keen eye for detail Ability to work autonomously, take initiative and follow through How to Apply To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Toni Jacobson on 0429 841 882 or Agatha Lee on 0473 797 735. We're proud to have won the Best Mid-Sized Recruitment Company to Work For at the 2023 TIARA Recruitment Awards, and to have been finalists, for the second year in a row, in the Client Service and Recruitment Leader of the Year categories • Wed, 21 Feb • Salt

Executive Assistant » Melbourne CBD, Melbourne - Provide EA support to the Head of Commercial, Asia Pacific and up to 2 Executive Directors in the APAC Legal Team. This role with cover off all administrative, project specific and general office services to support the activities of the Legal team in the Commercial Group Client Details Global market leader with a need to appoint their new Executive Assistant with their team Description Diary and email management for the Head of Commercial - APAC Drafting correspondence and document management Preparation of forms, arranging sign-off, distribution and filing. Database management Budget management General administrative support including filing, photocopying, printing etc. Organising meetings and catering requirements Travel and accommodation management Processing of expense claims and credit card reconciliation Processing of invoices Attend to general office requirements Profile Experienced as an Executive Assistant within a corporate environment (preferably supporting a General Counsel) or a professional services firm (law or accounting). Experienced supporting a senior Executive and other team members Experienced in providing administrative support in a legal setting, either in a law firm or an in-house legal team. Advanced skills in MS Office Suite i.e. Word, Excel and PowerPoint Proficient in using a document management system Ability to prioritise and at times work within deadlines Experience using Board Portal (desired) Job Offer Full time permanent role, CBD location, flexible working with a leader in the market Please reach out to Jade Melia if you would like to explore the PD in more detail To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Jade Melia • Tue, 20 Feb • PPAU Office Support

Executive Assistant » Sydney, Sydney Region - flexhive is your on-demand talent platform. We are searching for experienced and reliable Executive Assistants who is keen to details to join the State Government. Grab the chance to work in a challenging and rewarding role within the State Government About the role Open positions across Sydney $40-$58 per hour Super Upon experience Flexible admin temp contracts - typically over four months contract & extension opportunities Learn and gain exposure from various government bodies Most jobs are in urban locations and close to public transport Easy to fill timesheet, on-time weekly payment, and option for Real-Time Remuneration Responsibilities As an APS4, APS5 or APS6 Executive Assistant, you will be at the forefront of providing high-quality administration services, ensuring reliable and efficient operations throughout the organization. Ideal candidates for this role are those who excel at multitasking, problem-solving and delivering excellent customer service. In this role, you will be tasked with, but not limited to: Managing calendar, scheduling appointments and meetings, drafting correspondence, preparing presentations, and managing travel arrangements. Development and implementation of strategic plans and initiatives, providing support to their executive in setting priorities and making decisions. Prepare presentations and reports for senior staff; Managing communication, including phone calls, emails, and correspondence Engaging with stakeholders on behalf of their executive, including attending meetings, managing relationships with external partners, and representing their executive at events. To excel in this role, you must be: An organized and solution-focused individual with the ability to effectively plan and manage your workload. Detail-oriented, taking pride in producing accurate work. Proven experience in providing high level executive support; An effective communicator, both orally and in writing, with excellent interpersonal skills. Discreet, with strong judgement, integrity and the ability to maintain confidentiality. A team player who is also able to work independently. Proficient in using Microsoft software packages. Must be an Australian citizen. You can work as an Executive Assistant without formal qualifications, however, a Certificate III in Business Administration or similar would be highly regarded. One application, many opportunities Join our dynamic team and take advantage of the many benefits that come with being a flexstarter in our talent pool. From access to 50 retail savings and a preferential rate for your super fund to a cutting-edge learning platform, your possibilities are endless. Our simple four-step recruitment process includes: Application (you're here) Work preferences survey Online chat interview Get shortlisted for this role or discover more job opportunities. flexhive by Hudson opens a world of flexible jobs at your fingertips. We employ 100 staff, pay over 1200 temps in Australia & New Zealand and grow weekly. flexhive is part of Hudson Recruitment Group, one of APAC's most prominent independent recruitment agencies. Join us on Insta: hiflexhive By applying, you accept to receive a follow-up email and text message to enter our qualification process. • Tue, 20 Feb • Hudson Australia

Executive Assistant » Brisbane, Brisbane Region - Troocoo are excited to be partnering with a global organisation within the mining industry to recruit an Executive assistant. This exciting opportunity within a large well-known organisation is to directly support a c-suite level executive on an initial 6 month contract basis located in Brisbane CBD.Purpose As an Executive Assistant, you will serve as a key point of contact and support for a C-Suite Executive during this assignment. You will manage their busy schedules, make travel arrangements, and ensure efficient office operations. Your exceptional organizational skills and ability to multitask will be vital in maintaining seamless coordination across multiple time zones and supporting various teams within the organization. Duties And Responsibilities Manage complex and competing diaries across multiple time zones to arrange and schedule meetings, both internal and external. Coordinate and amend domestic and international travel bookings, ensuring all related diary entries are accurately maintained. Collaborate closely with all company Executive Assistants to facilitate site visits, travel logistics, and diary management. Process Purchase Orders, Invoicing, Concur, and manual expenses, liaising with the corporate accounts team to ensure timely payments. Provide administrative support to the Asset Management, Continuous Improvement, and Sustainability functions, including reminding Sustainability Team members of deadlines. Monitor and order office stationery and supplies, ensuring adequate stock levels are maintained. Oversee office management tasks, including the fire warden role, office supplies, equipment repairs, and mail collection. Arrange venues, equipment, and catering for workshops, conferences, and ad hoc events, efficiently managing related expenses. Ensure adherence to company systems and processes, contributing to the effective management of the Brisbane office. Requirements Proven experience as an Executive Assistant, supporting high-level executives in a fast-paced environment. Excellent organizational and time management skills, with the ability to manage complex schedules and competing priorities. Strong attention to detail and accuracy in handling administrative tasks. Proficient in using office software and tools, including Microsoft Office Suite. Effective communication and interpersonal skills, with the ability to collaborate with various teams. If this role is of interest to you, please apply via Seek or contact Jasmine Beyer troocoo.com or Call on 0437 492 • Tue, 20 Feb • TrooCoo

Executive Assistant » Knox City Centre, Knox Area - An exciting opportunity exists for a VPS 3 Executive Assistant (EA) in the Wellbeing, Health and Engagement Division supporting the Director of Student Mental Health Reform and the Director of Family Violence and Child Safety. The Executive Assistant role is available now until 29 June 2025. The role would suit an experienced Executive Assistant supporting two Directors and their broader teams with high quality executive and administrative support, correspondence and record keeping, diary management and procurement activity. The Wellbeing Health and Engagement Division includes teams responsible for delivering policy and initiatives that contribute to students' mental health, wellbeing and safety including: Respectful Relationships, Child Safe Standards and Mandatory Reporting, delivering on the Mental Health Royal Commission's recommendation for schools and leading the Department of Education's policy and approach to student mental health. The role reports to the Director of Student Mental Health and Director of Family Violence and Child Safety. Applicants are required to provide: a current resume a 2-page (maximum) statement addressing the key selection criteria and describing their suitability for the role. For more detail regarding this position, please see attached position description. Applications must be submitted online through the Jobs and Skills Exchange. For a confidential discussion about the role, please call Petrina O'Connor Director, Student Mental Health Branch on 0439 925 813 DE is committed to diversity. The department places considerable effort and resources into responding to the needs of staff with a disability. People from disadvantaged groups are encouraged to apply for this position. If you require assistance with the recruitment process or have accessibility or adjustment requirements, please communicate with the contact person listed on this job advertisement, or contact Corporate People Services on (03) 7022 1089 or via email at vps.hr.servicesedumail.vic.gov.au. Appliction closing date 04/03/2024 • Tue, 20 Feb • Department of Education

Executive Assistant » Mulgrave, Monash Area - We are thrilled to offer an exceptional opportunity for an experienced Executive Assistant to join a highly successful global brand, located in the South Eastern suburbs. As the Executive Assistant, you will embark on a dynamic role, engaging in a wide array of tasks and overseeing numerous responsibilities. Your primary focus will be on delivering top-tier executive and administrative support to two General Managers, while also providing invaluable assistance to the Executive Management Team. We require someone with an unmatched level of professionalism, outstanding organisational abilities, and a knack for multitasking. Proficiency in Microsoft Office, effective communication skills across all staff levels, and the capacity to work both independently and as part of a team are essential. Reporting directly to the General Managers of two specific business units, your role will encompass a diverse range of administrative duties, including: • Complex diary management • Coordinating meeting schedules, agendas, minutes, and action items • Preparing documents, reports, and presentations • Handling travel arrangements and accommodations • Managing expenses • Liaising with internal departments as needed • Conducting pertinent budgeting and invoicing tasks Ideal Candidate Profile: • Degree in Business Administration or a related field is highly regarded • Previous experience in an Executive Support role or similar field • Proven ability to cultivate robust relationships with key stakeholders • Exceptional attention to detail and superior time management skills In return, you will have the opportunity to work for a highly esteemed company that values its employees and is dedicated to achieving excellence and high performance. This organisation prides itself on being an outstanding place to work. Don't miss out on this amazing opportunity APPLY NOW To apply online please click on the appropriate link and send your resume in WORD format. Alternatively, for a confidential discussion please contact Joni Gilbertson on 03 9535 2111 • Tue, 20 Feb • Veritas Recruitment Clayton Partnership

Executive Assistant » Melbourne CBD, Melbourne - An exciting opportunity exists for a VPS 3 Executive Assistant (EA) in the Wellbeing, Health and Engagement Division supporting the Director of Student Mental Health Reform and the Director of Family Violence and Child Safety. The Executive Assistant role is available now until 29 June 2025. The role would suit an experienced Executive Assistant supporting two Directors and their broader teams with high quality executive and administrative support, correspondence and record keeping, diary management and procurement activity. The Wellbeing Health and Engagement Division includes teams responsible for delivering policy and initiatives that contribute to students' mental health, wellbeing and safety including: Respectful Relationships, Child Safe Standards and Mandatory Reporting, delivering on the Mental Health Royal Commission's recommendation for schools and leading the Department of Education's policy and approach to student mental health. The role reports to the Director of Student Mental Health and Director of Family Violence and Child Safety. Applicants are required to provide: a current resume a 2-page (maximum) statement addressing the key selection criteria and describing their suitability for the role. For more detail regarding this position, please see attached position description. Applications must be submitted online through the Jobs and Skills Exchange. For a confidential discussion about the role, please call Petrina O'Connor Director, Student Mental Health Branch on 0439 925 813 DE is committed to diversity. The department places considerable effort and resources into responding to the needs of staff with a disability. People from disadvantaged groups are encouraged to apply for this position. If you require assistance with the recruitment process or have accessibility or adjustment requirements, please communicate with the contact person listed on this job advertisement, or contact Corporate People Services on (03) 7022 1089 or via email at vps.hr.servicesedumail.vic.gov.au. Appliction closing date 04/03/2024 • Mon, 19 Feb • Victorian Government

Executive Assistant » Brisbane CBD, Brisbane - Executive Assistant contract opportunity located in Brisbane CBD with a large organisation to start ASAP Troocoo are excited to be partnering with a global organisation within the mining industry to recruit an Executive assistant. This exciting opportunity within a large well-known organisation is to directly support a c-suite level executive on an initial 6 month contract basis located in Brisbane CBD. Purpose: As an Executive Assistant, you will serve as a key point of contact and support for a C-Suite Executive during this assignment. You will manage their busy schedules, make travel arrangements, and ensure efficient office operations. Your exceptional organizational skills and ability to multitask will be vital in maintaining seamless coordination across multiple time zones and supporting various teams within the organization. Duties and Responsibilities: Manage complex and competing diaries across multiple time zones to arrange and schedule meetings, both internal and external. Coordinate and amend domestic and international travel bookings, ensuring all related diary entries are accurately maintained. Collaborate closely with all company Executive Assistants to facilitate site visits, travel logistics, and diary management. Process Purchase Orders, Invoicing, Concur, and manual expenses, liaising with the corporate accounts team to ensure timely payments. Provide administrative support to the Asset Management, Continuous Improvement, and Sustainability functions, including reminding Sustainability Team members of deadlines. Monitor and order office stationery and supplies, ensuring adequate stock levels are maintained. Oversee office management tasks, including the fire warden role, office supplies, equipment repairs, and mail collection. Arrange venues, equipment, and catering for workshops, conferences, and ad hoc events, efficiently managing related expenses. Ensure adherence to company systems and processes, contributing to the effective management of the Brisbane office. Requirements: Proven experience as an Executive Assistant, supporting high-level executives in a fast-paced environment. Excellent organizational and time management skills, with the ability to manage complex schedules and competing priorities. Strong attention to detail and accuracy in handling administrative tasks. Proficient in using office software and tools, including Microsoft Office Suite. Effective communication and interpersonal skills, with the ability to collaborate with various teams. If this role is of interest to you, please apply via Seek or contact Jasmine Beyer jasmine.beyertroocoo.com or Call on 0437 492 103 • Fri, 16 Feb • TROOCOO Pty Ltd

Executive Assistant » Sydney, Sydney Region - The Garvan Institute of Medical Research brings together world leading researchers and clinicians, collaborating locally and globally, to improve human health. Our mission is to harness all the information encoded in our genome to better diagnose, treat, predict and prevent disease. From the individual patient with rare disease, to the many thousands affected by complex, widespread illness, we are pioneering discoveries across diseases that have the deepest impact on our community. THE OPPORTUNITY Exciting newly created role to make your own The Executive Assistant (EA) reports to the Chief of Staff (Executive Office) and is responsible for providing professional administrative support to the Executive Director (ED) and Chief Operating Officer (COO), and ensures the smooth operations of the Executive Office and provides excellent service to the Institute. Given the nature of this role we do require the successful appointee to work predominantly on site. Salary: Up to $105,000 11% super salary packaging Employment Type: Permanent full time SNAPSHOT OF BENEFITS Generous salary packaging to save you income tax on your wages thereby boosting your monthly take home pay (max. $15,900 general expenses $2,650 meals/accom) Ample opportunities for on-going training and development Stimulating, diverse and highly international research environment Flexible work arrangements e.g. start / finish times 18 weeks paid parental leave for both parents including paid superannuation A range of additional leave types to meet your personal needs including cultural leave, conference leave, community service and study leave Discounted Health Insurance Lifestyle discounts with our community partners WHAT YOU WILL DO Executive Support Executive level administrative support including management of a busy diary and schedule for the ED and COO. Proactively manage correspondence for the ED via phone calls and emails. This includes oversight and record keeping of correspondence, proposals, notes, agreements, presentations, etc. Proactively respond to enquiries from internal and external individuals, groups and organisations with a high level of professionalism and discretion Triage enquiries to the Executive Office and direct to the Chief of Staff or other relevant staff where appropriate. Arrange meetings and other activities sponsored by the Executive Director and/or Chief Operating Officer. Arrange travel including booking fares, accommodation and preparing itineraries. Assist in planning events e.g., workshops, symposia, conferences, retreats, including itineraries for guest speakers as required. Secretarial support for Garvan Leadership Team (and other Garvan committees/forums) Provide secretarial support for Garvan Leadership Team (GLT) meetings, and other committees chaired by the ED, including scheduling, documenting, sharing agendas, minutes, and actions. Provide secretarial support for the Senior Professional Leaders Forum, and other committees chaired by the COO as delegated, including scheduling, documenting, sharing agendas, minutes and actions. Executive Office Administration Proactively work to ensure the smooth functioning of the Executive Office, e.g. Greeting visitors, setting up meeting rooms, arranging catering as required. Maintaining stationery and office equipment (consumables, fault reporting etc.) and liaising with the Foundation for events Administer Workday processes, where delegated authority is provided, such as managing approvals; submitting job requisitions, change jobs and separations as well as generating and processing invoices, expenses and reimbursements; reconciling monthly credit card charges and raising purchase requisitions. Assist with onboarding of new staff reporting to the ED or COO. Co-ordinate visits from external guests hosted by the ED/COO; including booking accommodation, organising itineraries. Management of Level 7 Executive meeting room bookings. Provide secretariat support for Garvan's Annual Faculty Review Process and Scientific Advisory Board. Other related administrative tasks as requested. ABOUT YOU Experience across a range of executive support, office administration and secretarial tasks Administration experience in a research or academic environment or knowledge of scientific terminology highly desirable Well-developed verbal and written communication skills, as well as demonstrated interpersonal and relationship building skills Demonstrated problem-solving skills and the ability to work autonomously as well as within a close team environment High level of integrity and ability to maintain confidentiality Excellent time management skills with ability to multitask and prioritise tasks Attention to detail Advanced computer skills, with fluency in a variety of software packages including Word, Excel and PowerPoint, Dropbox, Google Drive Familiarity with budget administration, credit card reconciliations, purchasing and reimbursement management Willingness to be flexible, learn and adopt systems with a view to creating efficiency or cost saving ABOUT GARVAN The Garvan Institute of Medical Research is an independent Medical Research Institute (MRI) in Sydney, delivering scientific and clinical impact on a global basis and in partnership with organisations that share our vision. We are proud to be one of Australia's largest and most highly regarded MRI's. Our vision is global leadership in discoveries to impact and our enduring purpose is to impact human health, by harnessing information encoded in our genome. We seek to see our world-class discovery research achieve life-changing impacts, not only for individual patients with rare diseases, but for the many thousands affected by complex, common disease. Garvan promotes a diverse workplace and is committed to the principles of equity, diversity, inclusion and belonging. We are always looking for culture 'add', not culture 'fit' and are building diverse teams with great sets of complementary styles and skills to help deliver our important work effectively. HOW TO APPLY To apply for this position, please submit your application with a CV and cover letter as one document, stating why you are interested in this role. We are reviewing applications as they are received. If you think you're the right person for this role, we'd love to hear how your capabilities, achievements and experience set you apart. Only applicants with full working rights in Australia are eligible to apply for this role. • Fri, 16 Feb • Garvan Institute of Medical Research

Executive Assistant » Perth, Perth Region - Calling Executive Assistant's with exceptional interpersonal abilities, has leadership abilities, and operating at a high level. Let's talk The Opportunity: Unique opportunity for a highly experienced Executive Assistant to support MD and Production Manager, liaising with Leadership, collaboratively supporting and providing high level of administrative support in a coordinated, well organised and timely manner. What’s in it for you? On offer is a dynamic and rewarding work environment with a leading international organisation. With a salary range of $120,000 - $130,000 plus superannuation (dependent on experience). As part of our commitment to staff development, you’ll have the opportunity to enhance your professional and personal growth. This role will be a 4-day work week. Onsite parking, and state-of-the-art operations. Description Duties will Include, but not limited to; Be the key contact for the Managing Director and Production Manager while coordinating with partners and clients on a international level. Arrange meetings, set agendas, take meeting notes, and take meeting minutes and action tasks and communicate with relative departments. Support and guide the to C-Suite administrative matters. Coordinate and provide administrative support for Projects. Seek advice on matters with internal stakeholders, advise on marketing and financial updates and directions. Support and deliver the contractual and reporting needs as required. Marketing and events, website and digital media management, marketing material. Calendar management, travel coordination for interstate and international, itinerary planning, accommodation. Assist with preparation of legal documents, contracts, register management, while being confidential. Profile As an ideal applicant, you will have; Previous proven experience as an Executive Assistant with sound competence and proven experience with the above tasks. Outstanding organisation skills and attention to detail. Excellent communication both written and oral. Proactive, forward thinking and creative. Advanced MS Office skills, must be experienced with Excel. Strong use of initiative, confident communicator and outcome driven. How to Apply: If you are passionate about Executive Assistant and wanting to take your career to the next step, I would love to hear from you. Please submit your resume to Amy Robertson at FourQuarters Recruitment directly via arobertsonfourquarters.com.au or 0455 188 325. • Fri, 16 Feb • FourQuarters

Executive Assistant » Melbourne, Melbourne Region - Initial 4 Month Contract 3 Month Extension Ability to obtain a Baseline Clearance Collins Street, Melbourne Office Location Our Client, a large Federal Government Agency is seeking a skilled Executive Assistant to support the SIG's executive team. The role entails a range of duties and activities to support the executive, as well as assisting to ensure the office is managed effectively. Ideally you will have experience working in a similar role in an APS Agency, including managing two to three SES concurrently; and have a working knowledge of our travel management system (CTM) and SharePoint. The Executive Assistant will see and learn the work across the Agency. It can be a fast-paced and busy environment where things can change quickly, and you will need to be flexible and agile in supporting the Executive and the office. A high level of initiative and common sense is required, along with excellent organisational skills. Strong relationship skills are needed in support of collaboration and work with people to manage the diary, inboxes, the prioritisation of work, projects, and activities within and across the Agency's Groups. The Executive Assistant will liaise with diverse tams, both internal and high-profile stakeholders. The roles require a high degree of professionalism, judgement and discretion. The environment you work within is very supportive and enables you to grow and learn. Proactively, and under limited direction, the Executive Assistant will: Anticipate the needs of the Executive to ensure the office runs smoothly and is efficient and effective; Monitor and track incoming documents to ensure correspondence is triaged, prioritised, and actioned accordingly; Prepare meeting materials, correspondence, presentations, and minutes, including the administration of critical, confidential, and sensitive information; Providing high level executive and administrative support to assist in the management of the office workload and work priorities; Ensuring the meetings begin on time with preparation material delivered in advance; Coordinating meetings and activities, including diary management and any meeting room requirements; Assisting in the organisation of internal and external forums, meetings and working groups; Liaise with stakeholders (internal and external to the Agency) and assist with the resolution of moderately complex to complex issues, responding to stakeholder needs and expectations as required; While the daily work can change quite quickly, and at times it can be a fast paced, the environment you work within is very supportive and enables you to grow and learn and to make the role your own. Skills required: Demonstrated experience as an Executive Assistant or providing administrative support to multiple senior managers and/or high-level office coordination experience in another APS department; Well-developed organisational and time management skills; Ability to work flexibly across business areas, managing shifting priorities and demonstrated initiative to drive opportunities for improvement; Ability to act with discretion with strong judgement and problem-solving skills to tasks and duties associated with the efficient operation of the Executive office; Good written and verbal communication skills, including experience in drafting correspondence; Ability to quickly form relationships with key internal and external stakeholders at all levels, and Strong skills in using Microsoft office applications and able to adapt and use various administrative management systems. For a copy of the full job description, including the Application instructions, please get in touch with Alison at the Recruitment Hive by clicking the Apply for this Job button. Alternatively, you can reach Alison on (02)6299 1006 to discuss further. Please note, applications close on the 20th of February at 2:00PM , and requires the ability to obtain a Federal Government Security Clearance. • Thu, 15 Feb • Recruitment Hive

Executive Assistant » Melbourne CBD, Melbourne - One of Melbourne's prestige Real Estate agencies is on the search for a dynamic Executive Assistant to join their busy yet rewarding environment Woods & Co Recruitment have partnered with a luxury Real Estate brand who pride themselves on being the best in the industry They are looking for an Executive Assistant who is mature, extremely organised, with a can-do attitude This role will act as the primary point of contact for the CEO and Sales Director, managing their schedules and prioritising tasks, What’s in it for you? $120,000 - $140,000 Super (dependant on experience) A dynamic and rewarding work environment. The opportunity to further develop yourself both professionally and personally Work with one of Melbourne’s leading and forward-thinking real estate agencies What do you do? Monthly Board meeting coordination, collate and circulate papers, agendas, actions, and minutes Coordinate company wide events with an external company, ensuring seamless execution Prepare and review documents, presentations and reports Provide administrative support to enhance the productivity and effectiveness of the executive team Coordinate and manage meetings, appointments and travel arrangements General correspondence, diary and email management, phone calls, managing priorities and expenses What do you need: Demonstrated experience in an Executive Assistant role Event Management experience Excellent organisational and time management skills Ability to multitask and adapt in a fast-paced, dynamic environment. If you're as passionate about this position as we are, then please don't delay and APPLY NOW We are interviewing immediately. For a confidential discussion please email Phoebee at phoebee.huntwoodsco.com.au Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce that values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds, all members, and genders of the LGBTQI community and people with disability. • Tue, 13 Feb • Woods & Co Recruitment

Executive Assistant » Sydney, Sydney Region - Are you an experienced Legal Secretary or Personal Assistant seeking to advance your career with a prestigious firm in Sydney CBD? If so, keep reading We're thrilled to collaborate with one of Australia's largest top-tier firms on an Executive Assistant role supporting three Partners and the broader team. This firm prioritises collaboration and provides a supportive work environment that fosters growth and development. Our ideal candidate will be a Legal Secretary or Personal Assistant with experience in a law firm setting. About the role: Take a proactive approach to diary and email management; Draft and edit correspondence, prepare documents, and make necessary amendments; Coordinate meetings and travel arrangements efficiently; Communicate effectively with clients and stakeholders; Assist in organising tenders and pitches as needed; Manage files, including opening and closing them as required; Handle end-of-month billing processes; Generate client and group reports accurately; Reconcile corporate AMEX expenses using Concur; and Perform any other ad hoc duties as necessary. Candidate Profile: We're seeking a dynamic individual who can positively influence this firm's culture Essential prior experience in a legal setting; Previous experience in billing is a must; Self-motivated with the ability to work independently or collaboratively; Strong organisational skills and ability to thrive under pressure; Proficient in multitasking, prioritisation, and delegation; and Excellent communication skills, both written and verbal. In addition to an appealing salary package, this firm provides flexible working arrangements and various other employee benefits. How to Apply For more information or a confidential discussion please call Kathryn Allen at u&u on 0473 171 887 or email kathryn.allenuandu.com reference number 34743 . We look forward to receiving your application and assisting you with your job search. Please submit your resume in Word format only. • Sat, 10 Feb • u&u

Executive Assistant » Melbourne, Melbourne Region - Immediate start - Federal Government Department 1 month contract (possible extension) $45 - $65 per hour (inc-Super) - WFH / remote work considered Docklands Address, Melbourne Our client, a large, scientific and weather focused, Federal Government Organisation, are Seeking the experience of an Executive Assistant for a short 1 month contract, located in Docklands, Melbourne (or performed remotely). Duties of the Executive Assistant Anticipate the needs of the Executive to ensure the office runs smoothly and is efficient and effective. Monitor and track incoming documents to ensure correspondence is triaged, prioritised, and actioned accordingly. Prepare meeting materials, correspondence, presentations, and minutes, including the administration of critical, confidential, and sensitive information. Providing high level executive and administrative support to assist in the management of the office workload and work priorities. Ensuring the meetings begin on time with preparation material delivered in advance. Coordinating meetings and activities, including diary management and any meeting room requirements. Coordinating administrative tasks (e.g. Group structure, email lists, leave register, agenda items for weekly meetings, internal monthly Executive staff updates, bi-monthly staff town halls etc.). Undertaking secretariat functions including preparing communications for meetings, minute taking and following up on action items, and any meeting room requirements. Undertaking filing and records management functions ensuring records are accurate, complete and are managed in accordance with policy, and Liaise with senior managers on issues relating to the delivery of papers and administration to the office. Support the office of the Chief Executive Office when required. Skills and Experience Required Demonstrated experience as an EA or providing administrative support to a senior manager and/or high-level office coordination experience. Well-developed organisational and time management skills. Ability to work flexibly across business areas, managing shifting priorities and demonstrated initiative to drive opportunities for improvement. Ability to act with discretion with strong judgement and problem-solving skills to tasks and duties associated with the efficient operation of the Executive office. Good written and verbal communication skills, including experience in drafting correspondence. Ability to quickly form relationships with key internal and external stakeholders at all levels, and strong skills in using Microsoft office applications and able to adapt and use various administrative management systems. How to Apply Please forward your resume to Ben Cousins at Recruitment Hive by clicking the Apply button, or email your resume to info Recruitmenthive.com.au citing Job ID: BC8897. Alternatively you may call Ben on (02) 6299 1006. • Fri, 09 Feb • Recruitment Hive

Executive Assistant » Perth CBD, Perth - We are looking for an experienced executive assistant to support executive management at an Australian owned large organization to start immediately. Perth CBD Location Full time permanent opportunity with immediate start $80-$100k superannuation The Role: We are looking for Executive Assistants who are looking for a permanent full time position to start immediately in the construction sector. We are working with a couple of excellent clients who are rapidly expanding in the Australian market and offer progression opportunities and bonus incentives. As an experience Executive Assistant, your duties will include but not be limited to: Diary Management Travel bookings - Flights & Accommodation Attend board meetings Board paper preparation C- level support Manage expenses, financial reporting and assisting with budgets E-mail and phone call filtering Adhoc administration duties You As an experienced Executive Assistant, you will offer: Previous experience working as an EA Knowledge and capabilities in accounting Exposure to the construction industry If you are available NOW and ready to get back to the workplace, please hit APPLY today • Thu, 08 Feb • Talent Web

Executive Assistant » Herdsman, Stirling Area - The purpose of this role is to provide exceptional support to the Executive Team of this large ASX listed business. You will work closely with other EAs and provide exceptional support to the CEO, CFO and wider Executive team. Client Details My client are a mining services business based in Osborne Park, a dynamic and fast-paced environment and a role which will keep you challenged and constantly learning. Description Day to day duties of this role involve: Diary management Organising complex travel itineraries Coordinate and support Board meetings Preparation agendas, meeting minutes and PowerPoint presentations for both internal and external meetings Investor relation queries Personal duties as required Profile The selected candidate for this role will be working closely with other EA's and will therefore prioritise collaboration and teamwork for success. The type of person who would suit this role has extensive experience in similar roles, working with Executive level personnel and who has the personal and business commitment to deliver exceptional services to the business at all times. The ideal candidate will demonstrate the below critical skills: An exceptional work ethic and responsiveness, a candidate who will be able to problem solve and react with urgency The ability to effectively prioritise based on key objectives An action and outcomes focus to work The ability to build trust with the CEO and take on personal matters as required The ability to pre-empt and foresee problems before they occur and always have a solution prepared Job Offer Attractive salary package To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Rebecca Jordan on 61 8 6430 6410 • Wed, 07 Feb • PPAU Office Support

Executive Assistant » Sydney, Sydney Region - Our client, an award-winning, not-for-profit organisation is seeking a responsive EA to join their busy office in the Sydney CBD. The Role Supporting the CEO, the Executive Assistant will be responsible for: · Diary and e-mail management · Arranging travel and accommodation · Sourcing venues for key events and arranging catering · Preparing meeting rooms and agendas for Board meetings · Collating expenses and processing invoices · Day to day correspondence and administration · Ensuring invoices are dispatched in a timely manner · Prioritising and drafting communications and documentation · Updating relevant information on company systems The Individual To be successful in this role, you will have previous experience in supporting an Executive leader. Previous experience in an EA, PA or Senior Administrator role is desirable. Our client is looking to hire an organised and responsive individual who is comfortable with ambiguity and is confident with systems. What's on offer? Fantastic workplace culture - person-centered and flexible A for-purpose organisation that has been recognised for acting on employee feedback Excellent growth and development opportunity, supporting a busy CEO By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com/au/en/privacy. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time. • Wed, 07 Feb • Robert Half

Executive Assistant » Penrith, Penrith Area - ABOUT COCA-COLA EUROPACIFIC PARTNERS Coca-Cola Europacific Partners is one of the leading consumer goods companies in the world. We make, move, and sell some the world's most loved brands - serving 600 million consumers and helping 1.75 million customers across 29 countries grow. We combine the strength and scale of a large, multi-national business with an expert, local knowledge of the customers we serve and communities we support. Our portfolio in Australia includes the Coca-Cola family of products, as well as loved brands like Sprite, Fanta, Mount Franklin, Keri Juice, Powerade, Jim Beam, Canadian Club and Grinders Coffee. At Coca-Cola Europacific Partners, we are always refreshing the way we work and becoming a more inclusive, diverse, and equitable company. As an employer, as a place to work, and as a business. Because when we represent the society we serve everyone is truly welcome. ABOUT YOUR ROLE We are looking for an experienced Executive Assistant for a 12 month parental leave cover. Reporting directly to the Australia, Pacific and Indonesia Chief Financial Officer (API CFO) and also supporting the VP Strategy & Transformation, this role is responsible for providing effective administrative and secretarial support, with a key focus on efficient diary management, coordination of critical meetings and tasks as well as processing expenses as required. In this role, the Executive Assistant will lead the management of travel logistics, document preparation for internal and external meetings as well as provide ad-hoc administrative and events support. In addition to support for the API CFO and VP Strategy & Transformation, this role will also provide general support to the Executive Assistant team with all relevant administrative and secretarial support tasks during leave coverage periods, peak periods and otherwise when required. WHAT YOU WILL BE DOING Responsible for end-to-end diary management, proactively planning forward, ensuring effective preparation, and accommodating movements as required Responsible for managing the end-to-end travel logistics, with provision of contingency plans, preparation of travel documents and establishing mobile methods of communication Responsible for managing the API CFO and VP Strategy & Transformation day-to-day email inflow, effectively prioritising, and flagging critical information as appropriate Ensure timely and accurate follow ups from meetings, tracking critical actions to be completed or chasing stakeholders for delegated tasks as appropriate Effectively prepare documents and coordinate with relevant stakeholders Ensure timely and accurate administration of all expenses and invoices, effectively setting up supplier, reconciling and arranging payments as required Provide logistical and administrative support to the API CFO and VP Strategy & Transformation as well as certain members of their teams such as travel booking and meeting requirements Provide leave coverage for the Executive Assistant team Support the Executive Assistant team during peak periods, including periods where the Executive Assistants are busy with supporting, organising, and coordinating events and or international CCEP visitors Responsible for the provision of ad-hoc support as required LET'S TALK ABOUT YOU To be successful in this role you will have: Knowledge and understanding of critical administrative activities, with at least 5-7 years of executive assistant experience, ideally in an FMCG environment Ability to effectively utilise key systems and tools such as Microsoft Excel, PowerPoint and Word, Microsoft Teams and SharePoint Basic understanding of operational activities such as invoicing and expense management is desirable Highly skilled in coordinating between multiple stakeholders and working under tight deadlines An appreciation for confidential matters and discretion and ability to demonstrate a high degree of professionalism Strong initiative, a positive and reliable attitude, which is 'can do' and flexible to get the job done Strong attention to detail, task orientated, solutions-focussed and ability to work autonomously or as a team player with minimal supervision WHAT'S IN IT FOR YOU? Free monthly product allowances to share with family and friends (including Coca-Cola, Mount Franklin, Monster, Rekorderlig Cider and more). Award-winning training and development that will set you up for future success - who knows where your CCEP career path will lead you with our career and self-development program DevelopingMeCCEP Access to additional benefits including Fitness Passport & discounts with our many diverse customers including Apple, JB-HIFI, Telstra & Hertz. Free counselling for you and your family via our EAP helpline as part of our commitment to well-being. WHY CHOOSE US FOR YOUR NEXT ROLE? We have an amazing culture at CCEP, to find out more make sure you check out the people stories on our website here Applications close on 14th February At Coca-Cola Europacific Partners, we are always refreshing the way we work and becoming a more inclusive, diverse and equitable company. It's important to us that you have the best recruitment experience possible, therefore, please let us know what support we can put in place for you in terms of any accessibility adjustments throughout the recruitment process. Coca-Cola Europacific is committed to the health and safety of all employees and to equal employment opportunity for all employees to ensure that our employees have a safe work environment that is also free of discrimination and harassment. This role will be subject to our standard pre-employment checks, which includes employment references, working rights and/or medical check, background checks, dependent on role. • Mon, 05 Feb • Coca-Cola European Partners plc