Executive Administrative Assistant Jobs. Australia

Executive Assistant / Office Manager » Melbourne, VIC - If you have strong Office Management and Executive Assistant experience, together with Salesforce skills, please apply by sending... Salesforce CRM with strong administrative skills, with the ability to communicate on all levels both verbally and written... • Fri, 01 Mar • NGO Recruitment

Executive Support Officer » Melbourne, Melbourne Region - Executive Support Officer sought for membership-based organisation in the CBD. Temporary role with view to go permanent for the right person Full-time, temporary role with the potential to become permanent for the right person. Terrific CBD location. Hybrid working arrangement, providing flexibility. Diverse and challenging role, offering varied responsibilities. Fantastic opportunity to delve deep and showcase your skills and abilities. About the Role: Our client, a large membership-based organisation located in Melbourne’s CBD, is seeking an experienced Administrator to join their team. Here, you will play a critical role in providing high-level executive and administrative support to the Office of the President and CEO. This is a temporary position with the potential to become permanent for the right person. What's on Offer: Flexible working options - hybrid Excellent CBD location with public transport at the doorstep as well as plenty of nearby cafes, restaurants and shopping Work with a highly respected and long-established organisation Diverse and challenging role, fantastic opportunity to expand your skill set Friendly and professional work environment Key Responsibilities: Review and prioritise incoming enquiries and preparing responses for review. Prepare high-quality correspondence, reports, documents, and presentations. Prepare meeting agendas, coordinating the recording of meeting minutes and actions. Efficiently schedule and plan various meetings, forums and events; managing travel arrangements and catering and provide administrative support. Provide executive support cover for the EA to the CEO, as required. Ideally You’ll Have: Minimum of 3 years' experience providing executive level administrative assistance Excellent interpersonal communication and writing skills, including detailed minute-taking. Experience working with, and a solid understanding of Committees and/or Boards is desirable. Strong time management and planning skills, with the ability to work under tight timelines. Sound judgment, professionalism and the ability to maintain confidentiality. Strong attention to detail, flexibility and a proactive attitude. Ability to take responsibility for planning and supporting multi-disciplined workgroups. Confidence in dealing with senior executives, committee members, and external stakeholders. Initiative and the ability to work independently with limited supervision. Proficient computer skills, particularly with Microsoft applications and databases. Experience working in healthcare, education or in a membership-based organisation will be advantageous. If this role sounds like you, please apply now and send your resume and cover letter outlining your relevant experience, or for a confidential discussion about the role, please call Sarah Marriner on 03 9535 9500. • Tue, 05 Mar • Becks Wiggins Stokes

Judges Associate to Justice Daly (350392) » Tasmania, Australia - We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA people. The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy. We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you. Period of Appointment Fixed Term - from 5 August 2024 to 15 August 2025 Hours per fortnight 73.50 hours per fortnight - flexible options available. Duties Make proper accurate records of court proceeding using the Digital Recording System which includes typing verbatim in Court, ensuring timely and accurate records are kept, preparation of the Court’s record of proceedings and thereafter circulation to parties. Provide executive and administrative assistance to the Associate Judge including co-ordinating listings, diary management, liaison with practitioners on behalf of the Associate Judge, proofing judgments and decisions and other tasks of an administrative nature as directed by the Associate Judge. Co-ordinate proceedings in court and in chambers including, obtaining authorities and performing formal procedural roles such as swearing witnesses. Undertake legal research tasks as directed by the Associate Judge. Act as Associate to the other Judges as and when required. The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications, and experience normally expected from persons occupying jobs at this classification level. Essential Requirements A law degree Pre-employment Checks The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer. The following checks are to be conducted: 1. Pre-employment checks • Arson and fire setting • Violent crimes and crimes against the person • Sex-related offences • Drug and alcohol related offences • Crimes involving dishonesty • Crimes involving deception • Making false declarations • Malicious damage and destruction to property • Serious traffic offences • Crimes against public order or relating to the Administration of Law and Justice • Crimes against Executive or the Legislative Power • Crimes involving Conspiracy 2. Disciplinary action in previous employment. 3. Identification check. Desirable Requirements Completion of the Tasmanian Legal Practice Course at the Centre for Legal Studies, Hobart, or, other practical legal training course approved by the Board of Legal Education, Admitted as legal practitioner, or expect to be admitted in Tasmania in the year of application. Applicants hold a full drivers licence Download the Statement of Duties and any Associated Documents Statement of Duties (350392) Judges Associate to Justice Daly.docx Statement of Duties (350392) Judges Associate to Justice Daly.pdf About the Department of Justice (Supreme Court).DOCX About the Department of Justice (Supreme Court).pdf Information for Applicants (DOJ) Short Form Application.docx Information for Applicants (DOJ) Short Form Application.pdf FAQs Short Form Application.docx FAQs Short Form Application.pdf How to apply To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria. Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you. Please apply online by clicking the 'Apply Now' button. Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format. If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6166 1435. For more information Karen Dean Executive Support Officer (Chief Justice) karen.deansupremecourt.tas.gov.au Phone: (03) 6165 7424 Reasonable Adjustment Queries Organisational Development and Design Team (03) 6165 7603 • Tue, 05 Mar • Tasmanian Government Jobs

APS Level 4 - Executive Assistant and Administrative Support, Medical Device Surveillance Branch » Woden Valley, Canberra Region - An exciting opportunity exists to provide administrative support to senior staff at the Department of Health and Aged Care to deliver on ensuring access to safe and quality health products for the Australian Public. The key duties of the position include The APS 4 Executive Assistant position reports to an Assistant Secretary of a Branch. You will work under general direction and be responsible for: Delivery of timely, efficient, and effective high-level administration, executive support, and general reception. Manage front-of-office functions in a high-volume Department environment, including managing diaries, workflow, appointments, and correspondence, organising events, coordinating travel and collating documentation. Strong written and oral communication skills and the ability to build productive working relationships. Be organised, adaptable to change and possess the ability to prioritise, multi-task and display a high level of accuracy and attention to detail. Work collaboratively with others and demonstrate an ability to achieve results in a busy, fast paced environment. • Tue, 05 Mar • APS

Executive Assistant to Director Operations, Shared Clinical Services » Sydney, NSW - Randwick, NSW - Executive Assistant provides a range of high level administrative and clerical support services to enable the Shared Clinical... need it. The Executive Assistant to Director, Operations, Shared Clinical Services, Prince of Wales Hospital... • Mon, 04 Mar • NSW Health • $39.15 - 40.07 per hour

Executive Assistant » North Sydney, NSW - Assistant will be responsible for executive administrative duties, aligning with company priorities and managing executive staff... military experience required) and 3+ years Executive Administrative Assistant experience - supporting executives within the... • Mon, 04 Mar • Palo Alto Networks

Executive Assistant » Melbourne, VIC - About the role Sharp & Carter are seeking an experienced Executive Assistant to provide support to a driven and high... both internally and externally, and further develop their administrative skill set. Responsibilities The key purpose of this role... • Mon, 04 Mar • Sharp & Carter

Executive Assistant & Office Manager » Perth, WA - here to view more detail / apply for Executive Assistant & Office Manager... their success.We are currently seeking an experienced administrative professional who is looking to progress their career in... • Sun, 03 Mar • Atlam Group

ASO3 - Executive Assistant » Noarlunga Centre, SA - people thrive, so do our communities and our state. About the Role: The Executive Assistant is responsible for providing... Education Team (LET), Partnerships, Schools and Preschools workgroups, clients, and stakeholders. The Executive Assistant... • Sat, 02 Mar • Government of South Australia

Executive Assistant - Projects Administrator » Sydney, Sydney Region - Are you looking for a unique once in a lifetime opportunity? We have just one highly sought after position available for an outstanding individual. Our client is looking for an outstanding individual who has experience as an EA and looking to take that next step in their career. This opportunity will provide invaluable experience within different aspects of this successful business. A unique role for a driven, dynamic, and high-achieving individual Involvement in projects across all business functions – great opportunity to learn The role Fantastic full-time opportunity for an enthusiastic individual to work closely with the General Manager and gain an in-depth and hands-on understanding of this highly successful business. A large portion of the role will enable you to gain experience, and be an influential team member, across an array of projects within the business functions, including supply chain, IT, marketing, human resources and operations. The remainder of the role will see you supporting and being closely mentored by the General Manager. Responsibilities: Manage calendar, schedule meetings, appointments, complex travel bookings and reconcile expenses. Act as the point of contact between the General Manager and internal/external stakeholders, and make decisions and take directive action on requests and queries Key involvement in exciting projects across all functions of the business – apply your exceptional problem solving and analytical skills to make informed decisions Produce and edit reports, presentations, and briefs Sort and triage mail; maintain e-mail and other address directories Review and conduct negotiations regarding various agreements, e.g. lease and supplier agreements Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed Requirements Demonstrated experience working as an Executive Assistant is essential. A strong ability to build trust and maintain confidentiality with internal and external stakeholders. A solid work ethic and have passion for your new role with the drive to succeed. Proficiency in Microsoft Suite in particular Excel, PowerPoint, Word and Outlook – specifically inbox management Demonstrated critical thinking, problem-solving abilities and strong analytical skills Self-starter and highly organised: able to set up and maintain new processes within a dynamic organisation Ability to multitask and prioritise daily workload and project work High-level verbal and written communications skills You have full Australian working rights as sponsorship will not be offered for this role. If you are looking for a rewarding, genuine career development opportunity, this is the perfect role for you We’d love to chat, so go ahead and apply now with your resume and cover letter. Please note: Only successful candidates who have the relevant skills and experience will be contacted for the next stage of the recruitment process. Thank you for your understanding. • Fri, 01 Mar • Allan Hall HR

Executive Assistant to Director of Finance SESLHD » Sydney, NSW - best possible compassionate care when people need it. The Executive Assistant provides a range of high-quality executive, secretarial... and administrative support services across a range of complex issues to support the Senior Executive/s and the department or service in... • Fri, 01 Mar • NSW Health • $81581 - 108532 per year

Business Administration And Executive Support » The Rocks, Sydney - This is a Business Administration and Executive Support role with one of the leading companies in AU right now AWAD Corporation with an amazing team. They are continuing to grow rapidly. This is the chance to join right as the takes off. More About the Role at AWAD Corporation Awad offers an exciting internship opportunity for an Office Administration/Executive Assistant role, providing a unique chance to gain hands-on experience and shadow our CEO and COO in a real-world business setting. Responsibilities: \- Assist in managing calendars, scheduling meetings, and coordinating travel arrangements for executives. \- Contribute to the preparation and organisation of documents, presentations, and reports for meetings. \- Act as a point of contact for internal and external stakeholders, showcasing professionalism and discretion. \- Assist in maintaining office supplies inventory, anticipating needs, and placing orders when necessary. \- Contribute to facilities management, including coordinating repairs and maintenance. \- Assist in managing incoming and outgoing correspondence, including mail and emails. \- Participate in preparing meeting agendas, taking minutes, and distributing relevant materials. \- Assist in coordinating logistics for meetings, conferences, and events. \- Support in ensuring meeting rooms are appropriately set up with necessary equipment and supplies. \- Contribute to the preparation and formatting of documents, including letters, memos, and presentations. \- Assist in handling expense reporting, reimbursement requests, and invoice processing. \- Support in maintaining confidential files and records, ensuring data accuracy and integrity. \- Contribute to coordinating internal and external communications, including drafting and editing correspondence. \- Collaborate with cross-functional teams on various projects and initiatives. If you don’t think you're a perfect fit, you should still sign up to Hatch and create a profile, we'll match you to other roles that suit your profile. Hatch exists to level the playing field for people as they discover a career that’s right for them. We model this in our hiring process for our partners like AWAD Corporation. Applying here is the first step in the hiring process for this role at AWAD Corporation. We do not discriminate on the basis of gender identity, sexual orientation, cultural identity, disability, age, or any other non-merit factors. To put it simply, Hatch is for everyone. J-18808-Ljbffr • Fri, 01 Mar • Everi Pty

Program Coordinator » Australia - Our client, a large Australian Distribution Organisation is seeking an experienced Program Coordinator for a 12 month engagement . The Program Coordinator will be working on two important strategic projects and collaborating with professional teams. Key Responsibilities: Assist in meeting management and coordination and prepare discussion and agenda packs Manage meeting schedule and align meeting and minutes Process project invoices and prepare year -end accruals schedules Work with project teams to plan and manage project events Conduct document and records management and ensure to maintain master documents Key Skills and Experiences: Experience working in an Executive assistant, Administration or Project coordinator role Strong experience arranging and scheduling meetings and conducting minutes Competent in full MS Office suite - MS Teams, Outlook, PowerPoint, Excel, Word Highly organised and able to meet or exceed deadlines Please note that the client is seeking a candidate who can work in the office (Laverton & Truganina) 3 days a week. For more information or a confidential discussion, please contact Abuk Mawn on 0380807265 quoting reference 260755 . To apply please click the 'Apply Now' button. Diversity and inclusion are strongly supported at Peoplebank. People of all nationalities, gender identities, and cultural backgrounds, including Aboriginal and Torres Strait Islander Peoples, are encouraged to apply. J-18808-Ljbffr • Fri, 01 Mar • Peoplebank Australia Ltd

Administration Officer - Brisbane » Australia - Ausdocs Group currently owns and manages twelve GP medical centres in Queensland, with a Brisbane head office based in Kangaroo Point. The group is currently experiencing rapid growth with additional medical centres across the Eastern seaboard becoming part of the expanding Ausdocs Group family. The Role Reporting directly to the CEO, this Brisbane-based, part-time role will initially offer 15-20 hours a week for somebody with excellent communication skills, and the ability to take initiative, and prioritise tasks. Experience in meeting tight deadlines, coordinating busy schedules, and pushing for follow up on action items will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule, confirm and take minutes for meetings Follow up on meeting actions with the CEO, Shareholders, Practice Managers and other team members Management of company electronic and hard copy files Co-ordination of company procedure and policy documentation Administration and basic accounts duties such as managing expense claims and reconcile Coordinate and book travel arrangements across the company Oversee the general smooth running of office operations Ad hoc project work as directed by the CEO as required. Qualifications At least 2 years’ experience in an office administration / executive assistant role Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite Experience in the medical industry would be an advantage but not essential. Apply today to join this incredible team with your resume and cover letter. What's On Offer A fantastic opportunity to get in on the ground level with a growing company Dynamic team culture where management and staff produce excellent results Flexible work arrangements – expected 15-20 hrs/wk, with days and salary negotiable Future career progression is available for the right candidate. This position is based in our Brisbane Head Office J-18808-Ljbffr • Fri, 01 Mar • Ausdocsgroup

Operations Manager » Australia - Company Description Dundas Lawyers is a dynamic Brisbane-based law firm with a focus on technology and commercial law. The firm is known for its sector-specific industry knowledge and innovative use of technology to automate tasks. The team has commercial experience in industries including intellectual property, litigation and technology. Role Description We welcome you onboard with our super friendly and helpful team. Onboarding provided for this casual position 2-3 days per week. Suitable to law students or legal secretaries or legal administration experience for an on-site role. You will have a a keen interest in IP. The successful candidate will be responsible for providing administrative assistance, excellent phone etiquette, communication skills, executive administrative assistance, and strong clerical skills to support our legal team. The role is based in Brisbane, QLD. Qualifications Administrative Assistance and top skills Excellent Phone Etiquette and Communication skills Strong Clerical Skills Interest in Intellectual Property (IP) law Typing speed 60wpm End of month billing practices Attention to detail and ability to multitask essential Proficiency in Microsoft Office Suite and other relevant software applications essential Relevant Business Administration or Office Management is beneficial Can do attitude and willingness to learn 5 offices We also provide healthy snacks for our staff for that afternoon food craving. J-18808-Ljbffr • Fri, 01 Mar • Collaw

Executive Assistant/Administration Assistant - Support the Executive Team » Melbourne CBD, Melbourne - An amazing opportunity to support an Executive Team in an award winning chartered accountant firm near Glen Waverley The Company This is a wonderful role to work with a stable, well-established firm of Chartered Accountants located near Glen Waverley. They enjoy regular social events and offer various reward & recognition and learning & development initiatives. The Opportunity This role is responsible for providing quality administrative and organisational support to enable the success of the Executive team. Your responsibilities may include: Calendar and email management Arranging travel requirements Executing timesheets and expenses Managing and coordinating events Managing expectations and workflow Drafting correspondence About you: Experience working within an Australian accounting firm (preferred but not essential) Confidence with MS Office and learning new software A positive attitude Great organisational skills A keen eye for detail Benefits: Flexible work arrangements A great team environment Opportunity to further develop professional skills through training Competitive remuneration package, commensurate with experience Flexible working environment with a defined work from home policy, providing a great work-life balance This firm also offers a very social workplace with a number of social staff events on their annual calendar. How to Apply To apply for this role, please submit your resume through the APPLY button. Alternatively, you can contact Rebecca on (03) 9077 7491 / rebeccaengagepersonnel.com.au for a confidential chat. Not quite what you’re looking for? Please touch base, as we have many more opportunities that are not advertised. All communication will be strictly confidential • Fri, 01 Mar • Engage Personnel

Executive Assistant / Office Manager » Melbourne, VIC - If you have strong Office Management and Executive Assistant experience, together with Salesforce skills, please apply by sending... Salesforce CRM with strong administrative skills, with the ability to communicate on all levels both verbally and written... • Fri, 01 Mar • NGO Recruitment

Executive Assistant » East Perth, WA - an Executive Assistant who will provide quality administrative support to the Director of LLS, has a positive attitude, and thrives... Full Time appointments with the possibility of extension(s) and/or permanency. There is one full time permanent Executive... • Fri, 01 Mar • Government of Western Australia • $79156 - 84977 per year

ASO4 Executive Assistant » Adelaide, SA - confidential executive, program and administrative support services which contribute to the effective management of the executive.... About you With your experience as an Executive Assistant, you will use your emotional intelligence to develop strong relationships and adapt to the... • Fri, 01 Mar • Government of South Australia

Executive Assistant - Federal Government » Adelaide, SA - Personal/Executive Assistant to join their business. As an Executive Assistant you will provide high level administrative... The ideal candidate will demonstrate: Previous experience in a high volume, Executive Assistant role with demonstrated... • Fri, 01 Mar • Randstad • $55 per hour

Executive Assistant » Perth, WA - Executive Assistant Be part of a Global team challenging the future Permanent employment with a range of additional... with you. Weare currently looking for an Executive/Admin Assistant to join our Perth Team to support the Chief Advisor, IT Projects... • Fri, 01 Mar • Rio Tinto

Executive Team Assistant » Melbourne, VIC - , along with high level administrative support to the Executive Assistant and Group Corporate Office. Client Details The Wilson... operation of the office are maintained as a priority, along with high level administrative support to the Executive Assistant... • Fri, 01 Mar • Adecco

Executive Assistant to the Deputy Vice-Chancellor, Academic » Perth, WA - As an Executive Assistant, you will be a highly trusted individual, able to work within a motivated and high-performing team... or Executive Assistant High level of professionalism with a demonstrated ability to maintain confidentiality and integrity... • Fri, 01 Mar • Atlam Group

School Improvement Project Support Officer » Ballarat, Ballarat Region - School Improvement Project Support Officer - Ongoing Full TimeThe primary responsibility of the School Improvement Project Support Officer is to provide high quality executive and administrative support to assist in the delivery of the Department of Education and Training's priorities, aims, and objectives. The role will support the Central Highlands Area Executive Director and their team. Key responsibilities include: executive and administrative support, correspondence and record keeping, diary management, distributing information and materials to stakeholders, arranging office meetings such as booking and preparing venues, agendas, minutes, catering, and maintaining relevant databases and registers for tracking. This is a full-time, ongoing role and is based from the Ballarat Regional Office. This role will suit an individual with strong communication, organisational and time management skills. For more details regarding this position please see attached position description. The Department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website [education.vic.gov.au] , HRWeb [education.vic.gov.au] and our Diversity and Inclusion page [education.vic.gov.au]. Applicants requiring adjustments can contact the nominated contact person. Please contact Jen Winter for any questions regarding this position on 03 8766 5. Please ensure you address the key selection criteria in your cover letter, these are listed under capabilities on the attached role statement. Applications close 6 March 2024 • Fri, 01 Mar • Department of Education VIC

Administrative Executive Assistant » Canberra Region, Australian Capital Territory - Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges-and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do. The R&D centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation. We're making a difference every day-working for a safer, healthier, and more secure nation and world. Our workplace reflects our values. We offer competitive benefits, exceptional professional development opportunities, and a culture of innovation that embraces diversity, inclusion, flexibility, collaboration, and career growth. If this sounds like the choice you want to make, then choose MITRE-and make a difference with us. MITRE's National Security Sector is helping lead a dramatic shift in how the United States and partner nations solve problems for a safer world. MITRE brings positive and enduring impact by solving critical national security challenges; creating social benefit and economic opportunity; and building a safer and better world for today and future generations. The Commonwealth of Australia faces broad-based system engineering challenges that require engineering and scientific research expertise that draws upon multiple disciplines and government service domains, as well as partnership with a trusted advisor that is objective in its assessments and free from conflicts of interest. This role is especially valuable as the Commonwealth invests in efforts to uplift innovation, enhance sovereign capabilities, bolster the defense industrial base, and contribute to the success of the Australia, United Kingdom, and U.S. tri-lateral agreement (AUKUS). MITRE | Australia supports the Commonwealth by delivering on MITRE's core competencies including, but not limited to: systems engineering and integration; artificial intelligence and machine learning; cybersecurity, electronic warfare, and information warfare; and other cross-domain, leap-ahead technologies. : Work closely with, and support, a fast-paced and growing team Apply strong self-organization and management skills and demonstrate proactive initiative and follow-through on a broad range of administrative actions. Provide support to staff in developing project deliverables, meeting materials, presentations and informational papers; publish final documents according to MITRE standards and procedures. Prioritizing and maintaining all calendar activities for the Senior Leadership in MS Outlook. Organize meetings and events, to include planning, invitations, protocol for VIP visitors and coordinate services for events (AV, catering, security, etc.). Ability to anticipate the needs of VIPs, provide exceptional customer service, and maintain a calm and professional demeanor in a high-pressure environment. Interact effectively with customers to acquire building badges, computer accounts and access for MITRE staff. Assist with project fiscal management and data entry for business development tools such as Salesforce. Work collaboratively with other MITRE administrative team members located outside Australia. Coordinate and attend management meetings as required Develop and maintain SharePoint Online and MS Teams sites Prepare communications, such as memos, emails, and other correspondence. Collaborate with HR representatives and leadership team to manage the hiring process from interview scheduling to onboarding activities. Develop a strong sense of ongoing activities and the interdependencies among assignments, meetings, and products. Track major MITRE Australia milestones and deadlines as required. Maintain cognizance of location of staff; respond to phone calls about schedules and whereabouts, coordinate communication with the team when there is critical or important need. Manage travel arrangements, to include general travel, security forms, coordination with the visiting location, and alternative arrangements when plans change. Generate reimbursement documents in a timely manner upon trip completion. Arrange for purchasing of office supplies and other necessities as required. Answer phones professionally and forward messages as appropriate. Handle, sort and prioritize incoming mail. Update and keep current correspondence logs and addresses/contact files; maintain current information on key personnel. Maintain electronic and other records and archives Maintain awareness of Corporate and Center-specific administrative, security, and personnel policies and procedures. Assess and improve processes in accordance with MITRE Australia Operations. Basic Qualifications: High School Diploma, and 2 years of related experience and relevant work experience Excellent interpersonal and communications skills Demonstrated ability to successfully multi-task and prioritize effectively. Be a team player with the ability to work effectively under time and work constraints with minimal supervision and tactfully with all levels of management. Strong organizational and time management skills with demonstrated ability to effectively prioritize work under tight deadlines Knowledge and experience with the latest version of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and collaborative tools Experience with calendar management Experience with meeting and event planning Properly handle highly sensitive and privileged information and transactions Flexibility, adaptability, and ability to deal with ambiguous situations Excellent interpersonal skills and ability to support diverse backgrounds Demonstrates superior attention to detail. Self-motivated: willing to learn new things, manage multiple tasks, and problem solve, with ability to prioritize effectively; demonstrates initiative and follow through Excellent grammar, spelling, and punctuation skills Preferred Qualifications: Certificate III or the Certificate IV in Business Administration Previous Experience in a technical oriented organization Possess strong MS Office skills (Word, Excel, PowerPoint, Outlook, OneNote) and SharePoint Online Previous experience supporting a large, dynamic, fast-paced team Ability to provide technical editing support to materials generated by staff Australian Negative Vetting Level 1 (NV1) clearance or the ability to obtain clearance. This requisition requires the candidate to have a minimum of the following clearance(s): None This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s): Secret Work Location Type: Hybrid MITRE is proud to be an equal opportunity employer. MITRE recruits, employs, trains, compensates, and promotes regardless of age; ancestry; color; family medical or genetic information; gender identity and expression; marital, military, or veteran status; national and ethnic origin; physical or mental disability; political affiliation; pregnancy; race; religion; sex; sexual orientation; and any other protected characteristics. For further information please visit the Equal Employment Opportunity Commission website EEO is the Law Poster and Pay Transparency. MITRE intends to maintain a website that is fully accessible to all individuals. If you are unable to search or apply for jobs and would like to request a reasonable accommodation for any part of MITRE's employment process, please email recruitinghelpmitre.org. Copyright 2024, The MITRE Corporation. All rights reserved. MITRE is a registered trademark of The MITRE Corporation. Material on this site may be copied and distributed with permission only. Benefits information may be found here • Fri, 01 Mar • The MITRE Corporation

Executive Assistant » Chatswood, NSW - Are you the one? This position would be suitable for an experienced Executive Assistant with a strong administrative background... Executive Assistant with natural leadership capabilities to join our team! Your days will be busy managing a diverse... • Fri, 01 Mar • Cleanaway

Executive Assistant, Corporate Services » Melbourne, VIC - Services group, the position of Executive Assistant, Corporate Services reports to the Executive Manager, Corporate Services... Providing administrative support for Managers within Corporate Services Collaborating with other Executive Assistants to ensure... • Thu, 29 Feb • State Government of Victoria • $93176 - 115917 per year

Executive Assistant » New South Wales - Company Overview: Our client is a land aquisitions agent seeking an experienced and dedicated Executive Assistant..., from diary management, administration, travel and other ad hoc jobs. Key Responsibilities: As the Executive Assistant... • Thu, 29 Feb • Aurex Group

Executive Assistant/Project Support Officer » Melbourne, VIC - Services team. The role of the Executive Assistant/Project Support Officer is to provide administrative and organisational...We currently have an exciting opportunity for an Executive Assistant/Project Support Officer to join the Executive... • Thu, 29 Feb • State Government of Victoria • $74580 - 82571 per year

Executive Assistant » Sydney, NSW - seeking a seasoned professional to join our People team in the role of Executive Assistant to Chief People Officer. Based... seamless support for all Executives. This may include attending Executive Assistant meetings, planning organisation wide events... • Thu, 29 Feb • John Holland

Executive Assistant to Chief Legal Offic » Ararat, VIC - Position Details Reference Number 35291 Position Title Executive Assistant to Chief Legal Officer and Board.... What You Will Be Doing The Executive Assistant to Chief Legal Officer and Board Secretariat is responsible for providing a high-level... • Thu, 29 Feb • Peninsula Health

Executive Assistant » Melbourne, VIC - , Communications, Legal and Governance and Risk. As the Executive Assistant you will: Lead the administrative and support activities... Services Division supporting the Executive Director to deliver key services and drive major projects forward, providing crucial... • Thu, 29 Feb • State Government of Victoria • $74580 - 90558 per year

Executive Assistant » Melbourne, VIC - Executive Assistant to the Executive Director 0.8 FTE Flexibility: Work from home role Working from home allowance.... About the Role This is a great opportunity for a high calibre Executive Assistant with experience providing support to a small... • Thu, 29 Feb • Beaumont People

Executive Assistant to the Director of Finance and Director of Workforce SCSS » Adelaide, SA - Executive Assistant, SCSS provides effective and high level liaison, executive and administrative support to the Finance... to the SCSS Executive Office. Duties include the provision of effective and efficient confidential administrative including... • Thu, 29 Feb • SA Health • $75430 - 79070 per year

Force Integration Division Executive & Administration Assistant » Russell, North Canberra - The key duties of the position include The Role Force Integration Division (FID) is seeking an Administration Officer (AO) to support and manage the office for the Director General (DG), Executive Officer (XO) and broader Branch. You will be responsible for timely and efficient administration, while exercising a high degree of communication, discretion and confidentiality. Duties are: Manage document workflow, Branch inbox, DG diary, coordinate information and draft correspondence; Organise and manage meetings and forums, including liaison with stakeholders and other government agencies; Work with Divisional Business Team to manage correspondence within expected deadlines; Act as the Branch Unit Security Officer (USO); Work with Division and Branch EAs to develop and streamline process to improve efficiency and outcomes; Support procurement activities and financial management; Manage record keeping in accordance with departmental policy; Coordinate and track tasks, correspondence and Parliamentary briefings, Manage the Branch leave calendar, org chart, phone list About our Team FID is responsible for managing the program framework for Defence. Our Branch works in a technically complex and challenging environment with members from the Australian Public Service, Australian Defence Force, other government agencies and industry. The capabilities supported in the Branch are critical to the national defence effort. Elements of our team operate in a highly secure environment, and all elements are crucial to achieving Defence's primary mission. Members of FID have the opportunity to implement workplace arrangements to balance career goals with their commitments and interests. We prioritise professional development and work with team members to support the achievement of their career objectives. We have the privilege to support niche capabilities critical to Australia's national security, and see the benefits our work provides to our stakeholders. FID offers unique training and development opportunities to support a career in service management. Our Ideal Candidate Our ideal candidate must be a team player with strong communication and stakeholder engagement skills who can work collaboratively in a small team and understands the sensitive nature of the teams work. We are looking for someone who is a self-starter and can demonstrate experience in driving successful outcomes in a dynamic and busy environment. You must be reliable, have a keen eye for detail, and possess a high level of comprehension and communication skills and an ability to prioritise to deliver assigned tasks on time. • Thu, 29 Feb • APS

Executive Assistant - Communications , Education » Brisbane, QLD - We are looking for an A03 Executive Assistant to support: the Communications team to help implement and promote many exciting early childhood... landmark initiatives, through a range of administrative functions, including event support; the Executive Director in... • Thu, 29 Feb • Queensland Government

Executive Assistant-MON:FRI-$56.59 FLAT, 8HRS-DS » Dampier, WA - opportunity for an Executive Assistant to join our client. This role, based in Dampier, involves diverse responsibilities... months, starting as soon as possible. Duties and Responsibilities: Provide high-level administrative support to the... • Thu, 29 Feb • WorkPac

Executive Assistant/ Sales Administrator » Chatswood West, Willoughby Area - Fantastic opportunity for an Executive Assistant or Sales Administrator to step up their career & work with a multi-million dollar sales agent Exciting new role to be part of a high performing sales team who are growing and have big plans for 2024 and beyond. This role would suit someone who is passionate about real estate and a career in sales. Work alongside supportive colleagues in one of the best offices on Sydney’s Lower Northshore. A well-established office who is committed to a positive team and professional culture. The sky is the limit for longer term opportunities within this team THE ROLE – Support a small sales team with adhoc duties, diary & calendar management Database management Assist with open homes as required with a day in lieu Handling phone and email enquiries as required Proving support with appraisal & auction packs Assist with client appointments & reports (photo shoots, floor planners etc) Sales administration and marketing activities Attending and responding to all email, face-to-face, phone enquiries Ideally assist with auctions on Saturdays with a day in lieu. Not a requirement Handle diverted phone if necessary REQUIREMENTS – This is a stimulating & ever-changing role that will see you develop your career on Sydney’s Lower Northshore Must have a meticulous attention to detail The ideal candidate will be switched on, show initiative and be passionate about developing their real estate career Previous experience in sales or real estate ideal, but not required The ability to multitask, be organised & work well in a team Excellent presentation and grooming Enthusiastic, energetic and strong initiative to go the extra mile The ability to work proactively & independently MUST HAVE current Real Estate Certificate of Registration or Licence & Drivers licence BENEFITS & CULTURE – Exceptional salary package available with further opportunities Work alongside a high-performing agent who is consistently ranked as number 1 in their area Premium brand Great reputation Great company culture Career progression guaranteed Work with high-end properties and clients Be part of a friendly, successful and growing team Opportunity to receive one on one training and mentoring from an experienced Sales Agent To Apply: Please call Aaron Wynyard 0406 356 545 for more information or email your CV to adminwynco.com.au OR hit “APPLY” to submit your CV. • Wed, 28 Feb • Wyn&Co

Administrative Assistant - UNSW Faculty of Law & Justice » Sydney, NSW - available to you. The Administrative Assistant is responsible for providing proactive, practical and efficient administrative support... to staff and students in the Faculty of Law & Justice. The focus of this role is providing administrative assistance in the... • Wed, 28 Feb • UNSW Fitness and Aquatic Centre Management • $75927 - 80094 per year

Administrative Executive Assistant » Canberra Region, Australian Capital Territory - Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges-and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do. The R&D centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation. We're making a difference every day-working for a safer, healthier, and more secure nation and world. Our workplace reflects our values. We offer competitive benefits, exceptional professional development opportunities, and a culture of innovation that embraces diversity, inclusion, flexibility, collaboration, and career growth. If this sounds like the choice you want to make, then choose MITRE-and make a difference with us. MITRE's National Security Sector is helping lead a dramatic shift in how the United States and partner nations solve problems for a safer world. MITRE brings positive and enduring impact by solving critical national security challenges; creating social benefit and economic opportunity; and building a safer and better world for today and future generations. The Commonwealth of Australia faces broad-based system engineering challenges that require engineering and scientific research expertise that draws upon multiple disciplines and government service domains, as well as partnership with a trusted advisor that is objective in its assessments and free from conflicts of interest. This role is especially valuable as the Commonwealth invests in efforts to uplift innovation, enhance sovereign capabilities, bolster the defense industrial base, and contribute to the success of the Australia, United Kingdom, and U.S. tri-lateral agreement (AUKUS). MITRE | Australia supports the Commonwealth by delivering on MITRE's core competencies including, but not limited to: - systems engineering and integration; - artificial intelligence and machine learning; - cybersecurity, electronic warfare, and information warfare; - and other cross-domain, leap-ahead technologies. Job Description: - Work closely with, and support, a fast-paced and growing team - Apply strong self-organization and management skills and demonstrate proactive initiative and follow-through on a broad range of administrative actions. - Provide support to staff in developing project deliverables, meeting materials, presentations and informational papers; publish final documents according to MITRE standards and procedures. - Prioritizing and maintaining all calendar activities for the Senior Leadership in MS Outlook. - Organize meetings and events, to include planning, invitations, protocol for VIP visitors and coordinate services for events (AV, catering, security, etc.). - Ability to anticipate the needs of VIPs, provide exceptional customer service, and maintain a calm and professional demeanor in a high-pressure environment. - Interact effectively with customers to acquire building badges, computer accounts and access for MITRE staff. - Assist with project fiscal management and data entry for business development tools such as Salesforce. - Work collaboratively with other MITRE administrative team members located outside Australia. - Coordinate and attend management meetings as required - Develop and maintain SharePoint Online and MS Teams sites - Prepare communications, such as memos, emails, and other correspondence. - Collaborate with HR representatives and leadership team to manage the hiring process from interview scheduling to onboarding activities. - Develop a strong sense of ongoing activities and the interdependencies among assignments, meetings, and products. - Track major MITRE Australia milestones and deadlines as required. - Maintain cognizance of location of staff; respond to phone calls about schedules and whereabouts, coordinate communication with the team when there is critical or important need. - Manage travel arrangements, to include general travel, security forms, coordination with the visiting location, and alternative arrangements when plans change. - Generate reimbursement documents in a timely manner upon trip completion. - Arrange for purchasing of office supplies and other necessities as required. - Answer phones professionally and forward messages as appropriate. - Handle, sort and prioritize incoming mail. - Update and keep current correspondence logs and addresses/contact files; maintain current information on key personnel. - Maintain electronic and other records and archives - Maintain awareness of Corporate and Center-specific administrative, security, and personnel policies and procedures. - Assess and improve processes in accordance with MITRE Australia Operations. Basic Qualifications: - High School Diploma, and 2 years of related experience and relevant work experience - Excellent interpersonal and communications skills - Demonstrated ability to successfully multi-task and prioritize effectively. - Be a team player with the ability to work effectively under time and work constraints with minimal supervision and tactfully with all levels of management. - Strong organizational and time management skills with demonstrated ability to effectively prioritize work under tight deadlines - Knowledge and experience with the latest version of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and collaborative tools - Experience with calendar management - Experience with meeting and event planning - Properly handle highly sensitive and privileged information and transactions - Flexibility, adaptability, and ability to deal with ambiguous situations - Excellent interpersonal skills and ability to support diverse backgrounds - Demonstrates superior attention to detail. - Self-motivated: willing to learn new things, manage multiple tasks, and problem solve, with ability to prioritize effectively; demonstrates initiative and follow through - Excellent grammar, spelling, and punctuation skills Preferred Qualifications: - Certificate III or the Certificate IV in Business Administration - Previous Experience in a technical oriented organization - Possess strong MS Office skills (Word, Excel, PowerPoint, Outlook, OneNote) and SharePoint Online - Previous experience supporting a large, dynamic, fast-paced team - Ability to provide technical editing support to materials generated by staff - Australian Negative Vetting Level 1 (NV1) clearance or the ability to obtain clearance. This requisition requires the candidate to have a minimum of the following clearance(s): None This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s): Secret Work Location Type: Hybrid MITRE is proud to be an equal opportunity employer. MITRE recruits, employs, trains, compensates, and promotes regardless of age; ancestry; color; family medical or genetic information; gender identity and expression; marital, military, or veteran status; national and ethnic origin; physical or mental disability; political affiliation; pregnancy; race; religion; sex; sexual orientation; and any other protected characteristics. For further information please visit the Equal Employment Opportunity Commission website EEO is the Law Poster (https://www.eeoc.gov/sites/default/files/2022-10/22-088\EEOC\KnowYourRights\10\20.pdf) and Pay Transparency (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp\%20English\formattedESQA508c.pdf) . MITRE intends to maintain a website that is fully accessible to all individuals. If you are unable to search or apply for jobs and would like to request a reasonable accommodation for any part of MITRE's employment process, please email recruitinghelpmitre.org . Copyright © 2024, The MITRE Corporation. All rights reserved. MITRE is a registered trademark of The MITRE Corporation. Material on this site may be copied and distributed with permission only. Benefits information may be found here (https://careers.mitre.org/us/en/benefits) • Wed, 28 Feb • The MITRE Corporation

Executive Assistant - General Managers Unit » Westmead, NSW - Sydney, NSW - for the provision of high level, comprehensive administrative support to the executive team. Westmead Hospital is the..., on budget and within revenue and activity targets. The Executive Assistant may be initially appointed to one of the following... • Wed, 28 Feb • NSW Health • $77623.75 - 79458.87 per year

Executive Assistant » Mount Claremont, WA - lifestyles and a variety of entertainment experiences for everyone. About the Role The Executive Assistant provides... professional executive support to the Chief Executive Officer (CEO) and contributes to the effective and efficient operation of the... • Wed, 28 Feb • Government of Western Australia • $87712 - 92057 per year

Executive Assistant » Melbourne, VIC - Aussie Broadband's (ABB) purpose is to the change the game. As our Information Systems Executive Assistant, you'll... support this by providing a high level of executive and administrative support to the Chief Information Officer... • Wed, 28 Feb • Atlam Group

Executive Assistant » Kwinana, WA - We have an exceptional opportunity for a well-rounded Executive Assistant to provide direct high level executive administrative support... arrangements for the executives and other designated Alcoa leaders. Supporting and facilitating with VP and Executive visits... • Wed, 28 Feb • Alcoa

Executive Assistant and Project Officer » Australia - Engagement team in the Deputy Vice-Chancellor Education (DVCE) is looking for a Executive Assistant and Project Officer...Full time, 12 months fixed term Fantastic opportunity to strengthen your administrative experience and build... • Wed, 28 Feb • The University of Sydney • $95860 - 103341 per year

Executive Assistant » Adelaide, SA - Job Description I am seeking a highly organised and detail-oriented Executive Assistant to provide support to the... Managing Director and Executive Team. In this pivotal role, you will provide confidential and proactive support, ensuring day... • Tue, 27 Feb • EGM Partners

Administrative Executive Assistant » Canberra, ACT - on a broad range of administrative actions. Provide support to staff in developing project deliverables, meeting materials... collaboratively with other MITRE administrative team members located outside Australia. Coordinate and attend management meetings... • Tue, 27 Feb • Mitre

Executive Assistant - Community and Mission » New South Wales - is seeking a forward-thinking Executive Assistant who will provide efficient and effective administrative support...Executive Assistant - Community and Mission About the role: Anglicare's Chief Executive - Community and Mission... • Tue, 27 Feb • Anglicare

Executive Assistants & Senior Administrators | Expression of Interest » Gold Coast, QLD - Beaumont People are currently seeking experienced Executive Assistant & Administrative professionals for various temporary... & contract opportunities. About you: Previous experience working in executive assistant or high level administration roles... • Tue, 27 Feb • Beaumont People

Executive Assistant » Nedlands, WA - Perth, WA - to join our Finance and Corporate Service team. As the Executive Assistant, you will provide a confidential secretarial... and administrative support service to the Executive Director. Your key responsibilities will include: Arranging and maintaining schedule... • Tue, 27 Feb • Government of Western Australia • $83028 - 88287 per year

APS 5 Secretariat Officer/Executive Assistant » Australia - Candidates with APS experience, preferably with Executive Assistant and Secretariat or Admin experience. Our client... is seeking an APS 5 Secretariat/Executive Assistant candidate with APS experience, p This role is full time. Key... • Tue, 27 Feb • Hudson • $55 - 57 per hour

Executive Assistant » Melbourne, VIC - of unbanked and underserved consumers. As a member of a high-performing and supportive unit, the Executive Assistant role.... Job Description We are looking for an Executive Assistant who is creative, solution oriented and enjoys working in a fast-paced, multidisciplinary purpose-driven... • Tue, 27 Feb • Visa

Executive Assistant » Sydney, NSW - this company unique? As the Executive Assistant to three dynamic executives, you will play a pivotal role in the seamless... services to their clients. What is unique about you? As an experienced Executive assistant with exemplary attention... • Tue, 27 Feb • EST10

Executive Assistant » Sydney, NSW - of unbanked and underserved consumers. As a member of a high-performing and supportive unit, the Executive Assistant role.... Job Description We are looking for an Executive Assistant who is creative, solution oriented and enjoys working in a fast-paced, multidisciplinary purpose-driven... • Tue, 27 Feb • Visa

Executive Assistant » Melbourne, VIC - of unbanked and underserved consumers. As a member of a high-performing and supportive unit, the Executive Assistant role.... Job Description We are looking for an Executive Assistant who is creative, solution oriented and enjoys working in a fast-paced, multidisciplinary purpose-driven... • Mon, 26 Feb • Visa

APS4/5 Executive Assistants » Canberra, ACT - is seeking motivated and proactive individuals to provide high-level administrative and executive support to senior executive... their abilities to become an experienced administration professional. As an executive assistant within the department... • Mon, 26 Feb • Chandler Macleod

Executive Team Assistant » Brisbane, QLD - , we have an opportunity for an Executive Team Assistant to be the dedicated administration and marketing support to the Value & Risk... other administrative support team members. Sound like you? To apply you need to have: Demonstrate teamwork to all levels of the... • Mon, 26 Feb • Jones Lang LaSalle

Executive Assistant » Sydney, NSW - of unbanked and underserved consumers. As a member of a high-performing and supportive unit, the Executive Assistant role.... Job Description We are looking for an Executive Assistant who is creative, solution oriented and enjoys working in a fast-paced, multidisciplinary purpose-driven... • Mon, 26 Feb • Visa

Executive Assistant » Kwinana, WA - We have an exceptional opportunity for a well-rounded Executive Assistant to provide direct high level executive administrative support... arrangements for the executives and other designated Alcoa leaders. Supporting and facilitating with VP and Executive visits... • Mon, 26 Feb • Alcoa

Executive Assistant » Melbourne, VIC - Executive Assistant role at the Not for Profit Organisation involves providing support to the General Manager of People... to other members of the People and Culture team as required. Key Requirements: Extensive experience in an Executive Assistant... • Mon, 26 Feb • Morgan Consulting

Executive Assistant to General Manager - Campbelltown and Camden Hospital - Perm FT » Campbelltown, NSW - for an Executive Assistant to the General Manager (Administration Officer Level 6) to complement and enhance the current Executive team... and other documents for senior Executive. Demonstrated experience in providing administrative and secretarial support at an Executive... • Mon, 26 Feb • NSW Health • $77623.75 - 79458.87 per year

Executive Assistant and Project Officer » Australia - and are looking for an Executive Assistant and Project Officer who has: excellent administrative, problem solving and analytic skills, coupled...% superannuation About the opportunity The are currently seeking an Executive Assistant and Project Officer to provide the full... • Mon, 26 Feb • The University of Sydney • $95860 - 103341 per year

Executive Assistant » Melbourne, VIC - a dynamic Executive Assistant to provide dedicated support to our Group Chief Supply Chain Officer. As an Executive Assistant... will be to provide high-quality, confidential support to our Group Chief Supply Chain Officer, encompassing administrative... • Sun, 25 Feb • Asahi Beverages

Executive Assistant, Sydney » Sydney, NSW - We are looking for a dynamic and hardworking Executive Assistant to join our ever-growing team in Sydney providing... direct support for our VP of AP-J + Director of Sales. As an Executive Assistant, you will play a pivotal role not only in... • Sat, 24 Feb • Verkada

Executive Assistant to SVP People & Culture » Sydney, Sydney Region - Cochlear is the global market leader in implant hearing solutions. Cochlear's mission is to help people hear and be heard. Around the world, more people chose a Cochlear-branded hearing implant system than any other. A Cochlear Implant is an electronic device that is surgically implanted under the skin near the ear that restores hearing to those who suffer from severe hearing loss. It’s an incredible piece of engineering and the only product in the world that restores a sense through technology. Imagine using your experience to help people around the world to hear again. We can offer a unique opportunity to join Cochlear, an iconic Australian company, leading the world in implantable hearing solutions. Our mission is to help more people to hear. Join the mission of transforming lives with Cochlear as an Executive Assistant to SVP People and Culture Are you passionate about supporting the vision and strategy of a global leader in hearing solutions? Do you thrive in a fast-paced and dynamic environment where you can make a difference? If so, this is the role for you As an Executive Assistant to SVP People and Culture, you will be the right hand of the SVP P&C, providing high-level executive administrative assistance and ensuring the smooth and efficient operation of the office of the SVP P&C. You will support the delivery of the Cochlear mission, P&C strategic initiatives and global People & Culture agenda, while playing a pivotal role in managing internal and external stakeholders and the Cochlear Executive Team. This is an 8-month secondment/FTC opportunity based in our Macquarie Sydney Office, where you will join a collaborative and supportive team of professionals who are committed to making a positive impact on people’s lives. In this role, you will: Develop and manage an accurate and up-to-date diary system, annual calendar of events and key dates for the SVP P&C Proactively build relationships and engagement with internal and external business areas, while building confidence and awareness as the first point of contact into P&C Coordinate and prepare meeting agendas, minutes, presentations and reports for the SVP P&C and the Cochlear Executive Team Manage travel arrangements, expenses and invoices for the SVP P&C Handle confidential and sensitive information with discretion and professionalism Assist with ad-hoc projects and tasks as required What makes this opportunity unique? The Executive Assistant to SVP People and Culture provides crucial support to the SVP, ensuring the streamlining of the SVP’s responsibilities to ensure improved efficiency and facilitation of Cochlear's mission, P&C strategic initiatives, and global agenda. This opportunity is fantastic for someone who enjoys being front and centre in driving team events and large-scale global engagement events. This role also fosters the development of diverse skill sets such as administrative support, event planning, and team engagement. About You To add value to Cochlear in this role, you'll be able to demonstrate the following skills and experience: Required Skills Possess a high level of judgement, competency, and integrity, maintaining high credibility within the organisation. Demonstrated experience in the provision of high-level executive and administrative support at a similar senior management level with strong stakeholder management skills. Demonstrated ability to deal with issues and determine priorities under tight deadlines. Ability to take initiative and work under limited direction. Strong organisational skills and the ability to co-ordinate tasks Demonstrated ability to prepare presentations, reports and correspondence. Excellent oral communication and interpersonal skills. Experience in dealing with confidential and sensitive issues with a high level of tact, discretion and judgement. Proficient keyboard skills with sound knowledge and skills of Microsoft Office including PowerPoint, Excel, Word. Desired Skills Demonstrate strong Leadership and Influencing Pro-actively establish and maintain strong internal and external networks. Provide guidance and support to Executive and Team Assistants, encouraging interaction and engaging team members. Be the ‘go to’ person for support and guidance for P&C stakeholders. Use relationship skills to establish good interpersonal relationships by helping people feel valued and appreciated. Develop own and others’ ideas by presenting ideas; seek and develop suggestions of others, make procedural suggestions. Maintain an excellent working relationship with Board, Executive, Management and Assistants and Cochlear stakeholders. Demonstrate an adaptable approach creating relevant options for addressing problems/opportunities and achieving desired outcomes. Cochlear’s mission is to help people hear and be heard. As the global leader in implantable hearing solutions, Cochlear is dedicated to helping people with moderate to profound hearing loss experience a life full of hearing. We aim to give people the best lifelong hearing experience and access to innovative future technologies. We collaborate with the industry’s best clinical, research and support networks. That’s why more people choose Cochlear than any other hearing implant company. Learn and grow with us as we tackle the most complex challenges in helping more people to hear and experience life’s opportunities. If you feel that you have the skills and experience to be successful in this role and take on new challenges to build your career with Cochlear, please start your application by clicking the apply button below. CochlearCareers How we recognise your contribution We want Cochlear to be a place where our people truly enjoy coming to work. Through our internal programs and employee benefits, we aim to create an environment where our people will feel value and supported. Whether your focus is on continuous learning, professional development or simply finding an environment which enables you to thrive whilst balancing family or personal life commitments, then we have several programs in place to support you. For more information about Life at Cochlear, visit www.cochlearcareers.com At Cochlear we value and welcome the unique contributions, perspectives, experiences, and backgrounds of our employees and aim to build a culture that celebrates and leverages these differences, creating a sense of belonging and enabling our people to realise their full potential. We offer flexible working arrangements, and we understand flexibility is not the same for everyone. We're open to a conversation about what flexibility means for you. • Sat, 24 Feb • Cochlear Ltd

Associate » Australia - Associates perform a full range of professional support services to Commission Members. An Associateship at the Commission is a unique opportunity to learn firsthand about Australia's workplace relations system and to work closely with Commission Members. The key duties of the position include As an Associate and consistent with the Commission's performance planning and management arrangements, flexibly undertake responsibilities associated with: the administration/operation of a Member's chambers, using Commission information technology and communications facilities and systems, particularly the Case Management System (caseHQ). formal preparation and publication to the website of listed matters, documents, orders and decisions as set out in the Commission Publishing guides. legal research in the field of labour law and workplace relations. effective management of Commission hearings (online and in-person) including clerk of court functions, preparation of hearing rooms, and court books. general administrative/executive assistant duties including but not limited to networked diary controls, preparation and maintenance of Commission files, proofreading, travel bookings. record keeping in compliance with the legislative obligations and internal policy frameworks. provide relief associate support to other Members and otherwise assist the Tribunal Support Branch when requested. Liaise, as required, with Commission Members and staff, workplace relations practitioners, employers, employees, employer and employee bodies (including their representatives and officials), legal practitioners and other parties (including unrepresented parties). Travel with a Member when required. When not allocated to a specific Member, or in any other circumstances, as directed, assist other Associates or Commission staff with work to ensure achievement of national work standards and targets. Perform other duties as directed by the Director, Member Support, Assistant Director, Member Support and/or the Member Support Coordinators. • Sat, 24 Feb • APS

Executive Assistant » Scoresby, Knox Area - A nationally recognized retail brand are looking for an experienced Executive Assistant About the organization A nationally recognized retail brand based in Melbourne southeast About the role As a motivated and friendly Executive Assistant to provide Executive secretarial and administrative support to the Managing Director Duties Provide administrative support and calendar management to the managing Director Screening of telephone calls for Managing Director and handling or redirecting matters in their absence, or as required Prepare confidential documents for Board and Senior Management Conferences, presentations and discussions Coordinate Managing directors involvement in presentations, conferences and Exhibitions Attend leadership meetings for minute taking and distribution purposes Maintain all confidential files and documents for Managing Director. Collect data and compile special reports (including financial) as required. Coordinate Managing directors schedule for visiting overseas and arranging travel requirement Co-ordinate Victorian Staff Christmas Function and other company functions as required Regular catch ups on a daily basis of outstanding items for the Managing Director. Ad hoc secretarial/administrative support for senior and visiting executives. Skills & experience Executive level experience within multi-faceted, national organizations Demonstrated experience in analysis statistical reports and inferring data/outcomes for presentation generation purposes Previous supervisory experience preferred Ability to produce accurate quality reports / documentation within time frames. Experience within Executive Assistant, Administration, finance, Benefits Full-time hours opportunity Competitive remuneration Opportunity to work within a growing business with the potential for future career development On-site parking How to apply Click APPLY or contact Olivia Agar on (oagarfourquarters.com.au) with an updated resume. Please note: Only successfully shortlisted candidates will be contacted. Please note your suburb of residence on your resume Due to lack of public transport Candidates must have a car • Fri, 23 Feb • FourQuarters

Executive Assistant » Echuca, Campaspe Area - Job Description Location: North West Region | Echuca Job type: Full time Organisation: Echuca Regional Health Salary: Salary not specified Occupation: Administration/Secretarial, Finance, Human Resources, IT and Telecommunications, Occupational Health and Safety Reference: 11319 Title: Executive Assistant Department: Executive Administration Classification: HS3 Hours per fortnight: 76 hours or 80 hours (with ADO) Status: Ongoing Are you experienced in diary management, minute taking and agenda development? A senior admin looking for a new career challenge and 5 weeks annual leave? Look no further An exciting opportunity has become available for a suitably qualified Executive Assistant to join the Executive Administration Department at Echuca Regional Health. Providing high level, senior administrative support directly to the Executive Director/s you report to, you will be assisting in achieving the delivery of high standard patient care. If you enjoy performinga variety in tasks, have great organisational, interpersonal and discretion all while working in a great team, then we would like to hear from you Key responsibilities include: Provide accurate and efficient administrative support to Executive Director Preparation of committee meeting papers and minutes ensuring that the quality and timeliness of the meeting papers are in accordance with ERH standards Draft briefs, letters, emails, presentations and reports in conjunction with the Executive Director Diary and email management and action Use highly developed problem-solving skills to prioritise a high-volume workload and coordinate multiple work tasks concurrently, ensuring deadlines are met with minimal supervision Establish processes that will drive efficiencies and effectiveness across the executive’s administrative responsibilities Coordinate and assist with special projects and planning days/conferences as directed by the Executive Director Assist department staff as first point of contact to the Executive Director Drive divisional communications in collaboration with Public Relations Officer High level interpersonal skills Working for ERH At ERH we offer a supportive and inclusive culture that offers opportunity for growth and development. As well as that we have a fantastic range of benefits for our employees, including: Generous salary packaging opportunities, to increase your take-home pay each fortnight Flexible working arrangements, with the opportunity to work full-time, part-time or casually Experienced and supportive leaders, who genuinely care about their team Staff health and wellbeing programs Genuine opportunities to broaden your skillset, and progress in your career An independent and confidential Employee Assistance Program for yourself and family members Free onsite parking If you are passionate about healthcare and are excited to join a dynamic team, we would love to hear from you Apply today by following the link below. Applications are to be submitted online. ERH is an Equal Opportunity employer and we encourage applications from all members of the community, including people of Aboriginal and Torres strait Islander descent, culturally, linguistically and gender diverse people and, mature aged people. For further information on the role please refer to the position description. This position requires completion of a satisfactory National Police Check and (where relevant) provision of a Working With Children Check and check on the Disability Worker Exclusion Scheme prior to appointment. In addition, this position requires evidence of vaccination status for COVID-19. • Fri, 23 Feb • Echuca Regional Health

Executive Assistant » Melbourne, Melbourne Region - Are you an experienced Legal Secretary or Personal Assistant looking for a rewarding step-up opportunity in Family Law? If so, read on Our client, is a boutique top-tier firm, dedicated to providing exceptional legal services to their clients. With a reputation for excellence, they are seeking a new Legal support professional to come on board and support one partner as well as the wider team. The Executive Assistant will offer administrative support to the Family Law team, requiring a confident self-starter who can effectively prioritise tasks amidst competing priorities. Excellent communication skills and the ability to perform tasks in a timely and professional manner are essential for success in this role. Key Responsibilities: Manage and prioritise the schedule of the partner and team; Coordinate meetings, appointments, and conference calls; Prepare and edit legal documents, correspondence, and presentations; Assist with client communications and inquiries; Conduct legal research and compile relevant information; Handle confidential information with discretion and professionalism; and Provide general administrative support, including filing, data entry, and document management. Qualifications: Proven experience as an Executive Assistant or similar role, preferably in a legal environment; Familiarity with Family Law terminology and procedures is highly desirable; Excellent communication and interpersonal skills; Strong organisational and multitasking abilities; Proficiency in Microsoft Office Suite and legal software applications; Ability to work independently and collaboratively in a fast-paced environment; and Attention to detail and a high level of accuracy. Benefits: Competitive salary and comprehensive benefits package; Opportunity to work with a reputable firm in Family Law; Supportive and collaborative team environment; Professional development opportunities and career growth prospects; and Flexible working. How to Apply For more information or a confidential discussion please call Kathryn Allen at u&u on 0473 171 887 or email kathryn.allenuandu.com reference number 34878. We look forward to receiving your application and assisting you with your job search. Please submit your resume in Word format only. • Fri, 23 Feb • u&u

Program Coordinator » Hoppers Crossing, Wyndham Area - Our client, a large Australian Distribution Organisation is seeking an experienced Program Coordinator for a 12 month engagement . The Program Coordinator will be working on two important strategic projects and collaborating with professional teams. Key Responsibilities: Assist in meeting management and coordination and prepare discussion and agenda packs Manage meeting schedule and align meeting and minutes Process project invoices and prepare year -end accruals schedules Work with project teams to plan and manage project events Conduct document and records management and ensure to maintain master documents Key Skills and Experiences: Experience working in an Executive assistant, Administration or Project coordinator role Strong experience arranging and scheduling meetings and conducting minutes Competent in full MS Office suite - MS Teams, Outlook, PowerPoint, Excel, Word Highly organised and able to meet or exceed deadlines Please note that the client is seeking a candidate who can work in the office (Laverton & Truganina) 3 days a week. For more information or a confidential discussion, please contact Abuk Mawn on 0380807265 quoting reference 260755 . To apply please click the 'Apply Now' button. Diversity and inclusion are strongly supported at Peoplebank. People of all nationalities, gender identities, and cultural backgrounds, including Aboriginal and Torres Strait Islander Peoples, are encouraged to apply. • Thu, 22 Feb • Peoplebank Australia Ltd

Administration Assistant » West Perth, Perth - Do you want to join a collaborative and passionate high-performing team that strives for excellence?Are you someone who has strong interpersonal and communication skills?Reporting to the Executive Assistant the Administrative Assistant will provide administrative support to senior Executives and the broader West Perth business and support the Executive Assistant with office management duties.As construction progresses at Mardie, we are continuing to shape our team. We are looking for an individual who is ready to be a part of this exciting project, where you will have the opportunity to make an immediate impact. The CompanyBCI Minerals Limited (ASX:BCI) is an Australian owned mineral resources company with salt and potash as its initial focus. A future Tier One project, Mardie has been designed to produce 5.35Mtpa of high-purity salt and 140ktpa of Sulphate of Potash (SOP).Using an inexhaustible seawater resource and 99% of the energy required produced by natural solar and wind energy, our Mardie project is a multi-generational sustainable opportunity that will supply the growing chemical, renewable energy, and agricultural industries with Salt and Sulphate of Potash for generations to come.BCI Minerals are committed to establishing a safe, respectful, and inclusive workplace. We believe that individual differences, perspectives, and experiences make us even better at the work we do and should be recognised, respected, and valued.The RoleAs an Administration Assistant, you will provide administrative support to the General Counsel and Legal Team including:Maintaining legal registers - seal register, confidentiality register, declaration of interest registers and gift registersDocument execution processBilling, invoices and accrualsAssisting legal team with general admin, formatting, and document preparation (letters, policies, memo and Board Papers)Assisting with general record-keeping and filingYou will provide administration support to the Head of External Relations & General Manager Commercial and their associated team including calendar management, general administration assistance, and meeting support. You will also provide support to the Managing Director and CFO in the absence of the Executive Assistant. Additionally, you will partner with the Executive Assistant/Office Manager to provide office management support to the West Perth office including meeting room & kitchen management, desk allocations, booking of couriers and management of company parking. About You:Reporting to the Executive Assistant, you will have at least 5 years of Admin experience, including booking travel within a corporate environment. The successful candidate will have great communication skills, high levels of attention to detail, and demonstrated enthusiasm and productivity in the workplace. You must demonstrate excellent time management skills with the ability to prioritize competing demands and the ability to work in a complex team environment.You must have current unrestricted working rights for Australia to be eligible for consideration.Supporting a diverse workforceAt BCI we encourage inclusive behaviour, that contributes to an environment and culture of trust and psychological safety where each individual can thrive and a variety of perspectives is not only welcomed ? but needed as they are essential to our success. We recognise that diversity strengthens us, and that true diversity values each person's uniqueness. We understand that no two careers or people are the same at BCI and we offer a great range of employee benefits to accommodate your preferred lifestyle.BCI Minerals embraces diversity and inclusion and encourages applications from people of all backgrounds.What We Offer You:We offer a range of benefits to our employees, including:Maximum Term contract up to February 2026 in our West Perth OfficeWorking from our easily accessible West Perth Office, walking distance to Hay StAttractive salary packages including annual and project incentives for all rolesFlexible Working ArrangementsShared parking on site - pending availabilityPersonal Development and Learning OpportunitiesAn engaged and supportive team that are passionate about encouraging each other to succeed.Wellness and Lifestyle benefits, how does it sound having a day off for your birthday, or time off to celebrate culturally important or religious days?Do you like to give back to the community? We also offer Community Service leaveWellness reimbursements (including for Gym / Fitness activities)Novated leasingCompany Funded Life InsuranceIf you would like to be part of our team, and feel you have the relevant and required skills, we encourage you to apply now We reserve the right to close this vacancy and commence recruitment prior to the advertising closing date. No agency referrals will be accepted at this time.The successful candidate will be required to provide a national police clearance that not older than 3 months.BCI have signed the Veterans Employment Commitment declaring we value the skills and experience of ex-ADF members and will consider veterans for employment opportunities.By applying for this position, you agree to the collection, use and disclosure of your Personal Information in accordance with BCI's Privacy Policy which can be found at www.bciminerals.com.au. • Thu, 22 Feb • BCI Minerals

Executive Assistant (See Advertisement) » Warrnambool, Warrnambool Region - Job Description Location: South West Region | Warrnambool Job type: Casual Organisation: South West Healthcare Salary: Salary not specified Occupation: Administration/Secretarial Reference: VG/1779447 Time for a lifestyle change? Join a workplace that’s friendly & welcoming Located on the beautiful Great South Coast, South West Healthcare offers a comprehensive range of medical, surgical and psychiatric services. The organisation serves a catchment in excess of 110,000 and comprises of a total of 282 beds and an extensive range of primary and community services. Warrnambool boasts excellent sporting, education (pre-school to university), social and cultural facilities. The city’s award winning foreshore promenade is a 5.7km path that stretches from the breakwater along the coastline to the Hopkins River mouth. About the role We are seeking an organised and motivated Executive Assistant to provide administrative support to South West Healthcare's Executive team. This casual position offers an exciting opportunity to join our dynamic Executive Assistant team. The work days are flexible, spanning Monday through Friday for five days a week, with hours between 8.30am – 5pm. What you bring We're looking for someone with a keen eye for detail, integrity, and reliability. The ideal candidate will be self-motivated, capable of working independently, and possess excellent communication and interpersonal skills. Additionally, you should have a proactive approach to tasks, proficiency in diary and email management, as well as experience in compiling reports, correspondence and minute taking. We welcome experienced Executive Assistants or administrators eager to enhance their skills to apply. Previous experience in a similar role and interacting with executive and senior personnel would be beneficial. The successful candidate will receive hands-on training. What we offer You will enjoy benefits such as: Excellent salary packaging options including meals & entertainment, novated leasing and additional superannuation contributions; Internal and external professional development opportunities, focusing on personal development such as resilience and mentoring workshops and comprehensive leadership programs; Excellent terms and conditions of employment. Who we are As an organisation SWH prides themselves on their values; Care, Respect, Excellence, Integrity and Leadership and their overall dedication to the local community. SWH respects all individuals and promote equity and inclusion of Aboriginal and Torres Strait Islander people, people of all genders, sexual orientations, abilities, ages, racial, cultural and religious backgrounds and socio- economic status. SWH is the major specialist referral centre for the Barwon South West sub-region, and provides a comprehensive range of acute, sub-acute, specialist, community, mental health and aged services. With a population of 39,000 and a catchment of 100,000 Warrnambool is the regional centre to Victoria's Great South Coast. To learn about the vibrant town and region please visit: http://www.warrnambool.com/ How to apply Submit your application by selecting the Apply button and include a cover letter and resume by Thursday 7 March 2024. Please ensure you address the selection criteria as outlined in the position description. Employment Terms and Conditions will be in line with the Victorian Public Health Sector (Health and Allied Services, Managers and Administrative Workers) Single Interest Enterprise Agreement 2021-2025 The successful applicant will be required to be eligible for and undergo the following: Police Record Check Employee Working with Children's Check Current Immunisation status Note: If you experience any difficulties with this website, please email: humanresourcesswh.net.au • Thu, 22 Feb • South West Healthcare

School Improvement Project Support Officer » Ballarat, Ballarat Region - School Improvement Project Support Officer - Ongoing Full TimeThe primary responsibility of the School Improvement Project Support Officer is to provide high quality executive and administrative support to assist in the delivery of the Department of Education and Training's priorities, aims, and objectives. The role will support the Central Highlands Area Executive Director and their team. Key responsibilities include: executive and administrative support, correspondence and record keeping, diary management, distributing information and materials to stakeholders, arranging office meetings such as booking and preparing venues, agendas, minutes, catering, and maintaining relevant databases and registers for tracking. This is a full-time, ongoing role and is based from the Ballarat Regional Office. This role will suit an individual with strong communication, organisational and time management skills. For more details regarding this position please see attached position description. The Department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website [education.vic.gov.au] , HRWeb [education.vic.gov.au] and our Diversity and Inclusion page [education.vic.gov.au]. Applicants requiring adjustments can contact the nominated contact person. Applications close 6 March 2024 • Thu, 22 Feb • Department of Education

Executive Legal Assistant » Perth, Perth Region - The Executive Legal Assistant provides high level administrative, paralegal and secretarial support. Responsibilities include: Diary and appointment management. Screening and directing mail and phone calls as appropriate. Plan and coordinate meeting requirements. Planning and booking of travel arrangements. Produce documents from audio equipment and handwritten drafts. Performs paralegal tasks of moderate complexity. Coordinate Ministerial responses. Organises court documents to be filed at relevant courts. Maintain filing systems. About you: At least 1 year in a legal secretary/legal assistant role Positively contributing to the workplace and working cohesively with teams Strong written skills, attention to detail and good communication At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background. • Thu, 22 Feb • Randstad

Executive Team Assistant » Melbourne CBD, Melbourne - Reporting to the EA to the Group CEO, this role is responsible to providing excellent customer service, with a focus on ensuring that the administrative functions relating to the effective operation of the office are maintained as a priority, along with high level administrative support to the Executive Assistant and Group Corporate Office. Client Details The Wilson Group is an industry leader in the provision of diversified services including Parking, Security, Health, Storage and Technology Solutions. Our successful operations have expanded internationally and this growth is underpinned by superior performance and the strength of our relationships. As an Organisation we're here to Create Enduring Value, for our people, customers, communities we operate in, by delivering on our promise of Looking after what matters through our values of Care, Integrity, Accountability and Innovation. Description Reporting to the EA to the Group CEO, this role is responsible to providing excellent customer service, with a focus on ensuring that the administrative functions relating to the effective operation of the office are maintained as a priority, along with high level administrative support to the Executive Assistant and Group Corporate Office. The position will be required to complete diverse duties effectively, whilst managing interruptions and working in an effective manner without close supervision. A high level of customer service, personal presentation and attention to detail is required, as is the ability to deal with a busy work environment by prioritising and working to deadlines effectively. This role will require a Victorian driving licence, along with previous secretarial or administrative experience in a high-pressure corporate office. This position is based in the Melbourne Office, operating in a full-time capacity on a Monday to Friday basis, 8.30am to 5.00pm with some overtime expected during certain periods of the year. Profile 3-5 years' experience in a similar role Ability to build relationships at all levels of the organisation Ability to maintain a high level confidentiality and privacy High level administrative and organisational skills with strong attention to detail Ability to maintain a proactive approach in solving problems rather than a reactive approach Strong levels of numeracy and literacy competency Demonstrated evidence of facilitating clear communication and direction to staff at all levels High levels of computer literacy Evidence of experience in managing deadlines and prioritising busy workloads Demonstrated competence in situation analysis and decision making Resilience and ability to work under pressure Professional verbal and written communication skills Prior experience of general office administration is essential (preferably in a busy customer service or orientated role) Diploma in Administration, equivalent or higher, is highly regarded Job Offer If you are interested in this great opportunity and meet the above criteria, please apply by submitting your resume and a cover letter addressing the key recruitment criteria through the link below. At Wilson, we are building a workforce that is representative of the community we protect. We welcome people from diverse backgrounds and are committed to supporting our Aboriginal and Torres Strait Islander Peoples with employment and career opportunities. We have an inclusive culture where innovation and teamwork are encouraged. If you wish to make a positive change in your community, contact us today. • Thu, 22 Feb • Adecco

Executive Assistants & Senior Administrators | Expression of Interest » Gold Coast Region, Queensland - Beaumont People are currently seeking experienced Executive Assistants and Senior Administrators for various roles. Executive Assistants & Senior Administrators Temporary & Contract Opportunities - Full time Gold Coast Region Beaumont People are currently seeking experienced Executive Assistant & Administrative professionals for various temporary & contract opportunities. About you: Previous experience working in executive assistant or high level administration roles. Proactive and organised professional Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent communication skills Written and verbal literacy skills Exceptional time management skills Exceptional efficiency, attention to detail and organisational skills Ability to work both unsupervised and as a member of a team Flexibility to adapt to changing priorities and workloads Your tasks may include the following: Perform various administration tasks as required Prepare and edit correspondence, presentations, reports, and other documents Manage calendars, schedule appointments, and coordinate meetings for Executives Manage database input and updating with a high degree of accuracy Handle incoming communications, including phone calls, emails, and mail Being the first point of contact for enquiries Other ad hoc administration duties as required Please note that you MUST be available to commence immediately and be happy to work on a temporary/contract basis, some opportunities may lead to permanent roles. For more information please feel free to reach out to Breanna Parker-Taylor at breanna.parker-taylorbeaumontpeople.com.au At Beaumont People we believe a diverse workplace is a happy workplace, and we love working with organisations that feel the same way. We encourage applications from people of all different backgrounds, including Aboriginal and Torres Strait Islander peoples, people from CALD backgrounds and people with disabilities. We do not discriminate on the basis of race, religion, sexual orientation, gender identity, national origin, age, disability, marital or parental status. Should you require a reasonable accommodation to be made for your application to be assessed we would be more than happy to discuss how that can be arranged. • Wed, 21 Feb • Beaumont People

School Improvement Project Support Officer » Australia - School Improvement Project Support Officer - Ongoing Full TimeThe primary responsibility of the School Improvement Project Support Officer is to provide high quality executive and administrative support to assist in the delivery of the Department of Education's priorities, aims, and objectives. The role will support the Central Highlands Area Executive Director and their team. Key responsibilities include: executive and administrative support, correspondence and record keeping, diary management, distributing information and materials to stakeholders, arranging office meetings such as booking and preparing venues, agendas, minutes, catering, and maintaining relevant databases and registers for tracking. This is a full-time, ongoing role and is based from the Ballarat Regional Office. This role will suit an individual with strong communication, organisational and time management skills. For more details regarding this position please see attached position description. The Department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website [education.vic.gov.au] , HRWeb [education.vic.gov.au] and our Diversity and Inclusion page [education.vic.gov.au]. Applicants requiring adjustments can contact the nominated contact person. Please contact Jen Winter for any questions regarding this position on 03 8766 5643. This role requires the following capabilities; Planning and Organising Written Communication Initiative and Accountability Detail Focus Relationship Building Please ensure you address each criteria listed above when you submit your application for this positon. Applications close 6 March 2024 • Wed, 21 Feb • Victorian Government

Executive Assistant/ Administration Assistant - Big Four Accounting Firm » Sydney, Sydney Region - Work with one of the leading audit, tax and advisory firms across the country. Based in the heart of beautiful Sydney. The Company An Industry leading firm with offices in every major city in Australia. The Sydney office is located right in the heart of the City Centre. With their values at the core, they create a unique culture where they care for their people, clients and communities, and support them to thrive The Opportunity Due to recent expansion the company is looking for an experienced Executive Assistant/ Administration Assistant. This is a dynamic role in which no two days will be the same, with key responsibilities including (but not limited to): Diary management / meetings for both staff and clients – arranging client meetings and managing bookings, as well as catering and room bookings. Coordinate and manage travel and travel-related activities. Coordinate client and firm events. Debtors / Fees – prepare emails and send to clients to follow up outstanding debts; run WIP reports and supply listing summaries to Partners / Managers Execute expenses, timesheets and invoices Formatting of documents, presentations and preparing letters in line with GT brand guidelines About You To thrive in this role, you need to be a responsive individual with a ‘can-do’ attitude, who approaches problems with a solutions mindset. Required: Previous experience in an office administration role, ideally providing support to a team or multiple business leaders Strong communication and stakeholder management skills gained within an internal client-facing environment Understanding of the importance of ensuring confidentiality at all times while handling sensitive information Conscientious with a high degree of accuracy and attention to detail Excellent organisation, timekeeping and prioritisation skills Experience in the use of Microsoft Office suite including Excel, Outlook, PowerPoint and Word Desirable: Previous experience in an accounting or professional services environment would be advantageous Benefits: Flexible working options to support you to achieve a more balanced approach to life, including trialling an optional 9-day fortnight model with 100% pay Free annual gym membership to help keep you fit and healthy Active employee networks and social committees to get you involved in the things you are passionate about Family focused support to suit your parental and / or caregiving needs, including 26 weeks’ parental leave and a parental leave superannuation scheme Mental health and wellbeing resources and coaching, so you look after yourself both inside and out Funded CA qualification and additional study support classes to foster continuous learning How to Apply To apply for this role, please submit your resume through the APPLY button. Alternatively, you can contact Alyssa Wightman on (02) 8358 8060 / alyssaengagepersonnel.com.au for a confidential chat. Not quite what you’re looking for? Please touch base, as we have many more opportunities that are not advertised. All communication will be strictly confidential • Tue, 20 Feb • Engage Personnel

APS4 Executive Assistant/Senior Administration » Darwin, Darwin Region - About the company:Our client is a Federal Government department based in the NT, and they are looking for an experienced Senior Administrator/Executive Assistant to join their busy team on a 6 month temporary assignment initially. A great all-rounder administration role including diary management and travel bookings. About the role:Diary managementMeeting coordinationPreparation and distribution of agendas and minutesEmail inbox managementTravel bookingsGeneral administration as requiredAbout you:You will have previous experience working in a Personal/Executive or Team Assistant rolesYou will have previous diary management and meeting coordination experienceYou will have strong time management and organisational skillsYou will have intermediate to advanced IT skills, with Microsoft Outlook in particularYou will have strong stakeholder engagement skills, and able to communicate at all levels of the organisationYou must hold a current valid Baseline (or higher) Federal Government Clearance Benefits:ASAP start6 month temporary assignment with the potential for extensionFull time hours Monday to FridayDarwin, NT location$40-50 per hour super Please note the successful candidate for the role must hold Australian Citizenship AND Baseline (or higher) Federal Government Clearance At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people living with a disability and the LGBTIQA community. You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion Click here to view more detail / apply for APS4 Executive Assistant/Senior Administration • Tue, 20 Feb • AtlamGroup

Project Administrator / Technical Assistant (Executive Assistant) » Perth CBD, Perth - Wood is recruiting for a Project Administrator / Technical Assistant with excellent coordination and stakeholder management skills to provide dual support for the APAC West Operations Director and all technical services activities for one of our key energy clientele, based in the Perth CBD office. This is a permanent opportunity, needed for an immediate start. Wood's "Operations" APAC West business delivers brownfields engineering, procurement, construction, optimisation, and technical services to the Oil & Gas industry and enjoys long-term partnerships with some of the region's most prominent producers located in Western Australia, Northern Territory and Southeast Asia. Join us in the heart of Perth's CBD with free 24/7 access to an exclusive on-site gym, superb end-of-trip facilities, coffee machines serving on demand and plenty of spaces to get creative. In addition, you will have access to remote and flexible working options, purchased annual leave and employee discount programs. In this dual role, you will be reporting to the Lead Technical Assistant for all technical service request activities, and you will also be reporting to the APAC West Operations Director to provide administrative support and general office duties of a confidential nature. Your role entails managing stakeholders in highly visible roles. client interaction and assistance, telephone and email communications, including providing technical administrative support to one or more project teams and requires you to be extremely organised, flexible and agile. You will enjoy working in a fast pace environment while moving between a range of different systems and processes that will keep you on your toes. Your attention to detail means you never miss a beat, and your excellent communication (both written and verbal) will ensure you and the team are always on the same page as you tackle challenges together. Request for Technical Services Supporting Project Delivery with preparation, submission and approval of the RTS. Attending project meetings if required. Attending engineering resource meetings. Communication and coordination with HVEC offices. Ensuring all staff are aware and follow the RTS procedures and supporting staff with guidance to document management policies. Operations Director Assistance Performing full clerical, administrative, and general office duties of a responsible and confidential nature managing and maintaining stakeholder engagement at all levels within and outside of the organisation In your role you will bring to life Wood's three-pillar strategy of Inspired Culture, Delivery Excellence and Profitable Growth on the project. Leading by example, you will consistently display and enforce Wood values and behaviours, and commitment to the highest standards of safe and ethical behaviour, to ensure safe, reliable operations, communication and client satisfaction. At Wood you will join an inclusive and diverse global community of inquisitive minds and recognised industry innovators, partnering to create new possibilities. You must hold full work rights in Australia to be considered for this role. Those with ongoing work right applications are also encouraged to apply. Ideally, you are an independent, career-focused, office-based professional with 6 years of proven administration experience. A Business & Administration Certificate II and relevant industry experience within Oil & Gas / Mining / Building / Construction is also advantageous (not essential). In addition, you will be: Detail focussed, with strong administrative skills, typing with speed and accuracy An intermediate to advanced IT user and experienced in MS Office Suite and other document handling programs (i.e. Outlook, Word, Excel, PowerPoint, Visio, Teams, Sharepoint, OR Adobe PDF) Excellent interpersonal and written communication skills A team player, always have your teammates back and understand you have to work together to win Punctual, reliable, conscientious, courteous and care to go the extra mile to make the difference A problem solver with a "solutions mindset" who never gives up Organised and have the ability to manage a range of tasks with changing / competing priorities while still delivering results - all at a fast pace What will set you apart is your proven experience in supporting multidisciplinary engineering projects and providing efficient project administration support for Contract Managers or similar positions of high visibility. It takes an inclusive and diverse global community of inquisitive minds to unlock solutions to tomorrow's most critical challenges. If you are a Project Administrator / Technical Assistant and ready to join a world-class Engineering design team in the Oil & Gas industry, we are keen to hear from you today Shortlisting will commence immediately. • Tue, 20 Feb • Wood PLC

Customer Service / Administrator / Executive Assistant- Multiple Roles in Sydney » Sydney, Sydney Region - Are you ready to make your next career move? New roles in Public Practice An amazing opportunity to elevate your career in professional services. The Companies The job market is thriving right now With multiple roles coming in daily, NOW is the time to make that move you have been thinking about We are partnered with growing Charted Accounting firms across Sydney and have multiple new opportunities for you to consider including CBD, Inner Sub, North West and Northern beaches. These are rare opportunities that will give you that step up into professional services. What's On Offer Full and comprehensive training provided Career progression opportunities Celebrations of personal milestones Vibrant and friendly working environments Provided lunches, weekly socials, regular quarterlies and Friday drinks The Opportunities: Administration Officer | $75,000 super | Lower North Shore Amazing opportunity to fast track your career Great team environment with regular team activities Flexible working arrangements Close to public transport Office Allrounder | Part time or Full time |Parramatta Roof top terrace perfect for lunches Beautiful office with a vibrant team Amazing opportunity where no 2 days are the same Reliable systems and software Administrator /Bookkeeper | Part time | North West Work alongside a close-knit team Flexible hours Showcase your developed Administration skills Beautiful office location Senior Bookkeeper| $110,000 super | Sydney CBD Vibrant office in the heart of Sydney CBD Be a part of a successful accounting firm Growing client base Dynamic financial services team Personal Assistant | Top tier Firm | Sydney CBD Work with a leading accounting firm in the city centre Hybrid working arrangements available Corporate offices with vibrant, outgoing and inclusive team Social clubs/ functions and so much more Executive Assistant | Mid-Tier Firm | Sydney CBD Provide senior administration support to 3 Partners Beautiful office with a vibrant team Reliable systems and software WFH options available Receptionist | Full time | Eastern Suburbs Beautiful modern offices with loads of natural light Career progression and amazing support Amazing opportunity to showcase your Receptionist skills Reputable accounting firm How to Apply: To apply for this role, please submit your resume through the APPLY button. Alternatively, you can contact Alyssa on (02) 8358 8060 / alyssaengagepersonnel.com.au for a confidential chat. Not quite what you’re looking for? Please touch base, as we have many more opportunities that are not advertised. All communication will be strictly confidential Due to high volume of applications, only shortlisted candidates will be contacted. Work experience in Australia only • Mon, 19 Feb • Engage Personnel

Administration Officer » Katherine, Northern Territory - As part of the Department of Environment, Parks and Water Security, Parks and Wildlife Division, provide efficient and effective administrative and executive assistance to the Senior Director / Director and staff in line with the Department’s priorities and Northern Territory Government standards. • Mon, 19 Feb • Northern Territory Government

Team Assistant - Transport » Sydney, Sydney Region - Why us: The APP Group is proud to take responsibility for creating a better future. Our integrated service offering spans the full asset capital investment lifecycle in the sectors of Transport, Property, Social Infrastructure, Energy & Utilities and Defence. We provide market leading expertise and advice to help tackle Australia's most complex projects and challenges, backed by our 550-strong nationwide team. Our people manage, consult and partner with our valued clients to shape progress for their organisation and the communities they serve. The opportunity: As our Team Assistant, Transport, you will report to the Manager, Operational Services, while supporting our Chief Executive, Transport and the wider Transport team. You will assist in ensuring the smooth day-to-day operations of the Sector, including but not limited to: Diary, meeting, expense, and travel management for the Chief Executive, Transport General administrative assistance to the team across all aspects of day-to-day operations Project administration, assisting with bids and submissions, preparing reports, presentations, and letters About You: With a genuine interest in administration, bid or project support within the property, or construction industry - you enjoy working within a fun and dynamic team that appreciates your attention to detail and your proactive approach to work. You will: Have an approach that is proactive, self–motivated with the drive and commitment to make the difference to the team. Be agile and adaptable - as the nature of our work is constantly evolving Have a keen interest in learning new skills, with development offered across the administration/bids/projects space Possess high attention to detail with the ability to multi-task Build strong relationships within Transport, and the wider APP Group Be able to work to tight deadlines and prioritise work well Have relevant or comparable experience working in an agile and dynamic environment Be knowledgeable in Microsoft 365/Office Suite (Word, Excel, PowerPoint, and Outlook) A rewarding career: Our people are our greatest asset and the biggest competitive advantage we have. How we attract, engage, and retain talent is by delivering a great place to work. Our aspiration is to provide an engaging and diverse work environment that is underpinned by a culture of opportunity, growth, excellence, flexibility, and sense of belonging. How we deliver value to our people: Strong culture and engagement Ongoing focus on safety, health, and wellbeing Embedding our purpose and values Flexibility that works for you and the business Feedback matters Education and training programs Community support and engagement People leadership support and programs Annual leave salary sacrificing options Staff rewards and incentives We encourage applicants from diverse backgrounds to apply for roles at APP, including Aboriginal and Torres Strait Islander, and people of all backgrounds. If you have any support or access requirements, we will partner with you and assist you through our recruitment process. • Sun, 18 Feb • APP

Executive Administration Officer » Southport, Huon Valley - Supportive team environmentDynamic and rewarding roleFull time positionAre you an experienced Executive Administration Professional looking for a rewarding opportunity?About The RoleGold Coast Private Hospital requires a proactive and dynamic Executive Administrator to assist to support our executive team. Thriving in a busy environment you will take initiative and anticipate key events, taking actions to enable the smooth running of the executive office. You will be highly competent in managing complex and frequently changing schedules, build strong relationship with internal and external stakeholders, be highly organised and manage sensitive information in a confidential manner. About UsEstablished in 2016 Gold Coast Private Hospital is a 336 bed, 22 operating theatre facility located in Southport, the heart of the Gold Coast Precinct. Specialities include and are not limited to: 24/7 Emergency Care Centre, Medical, Orthopaedic, Bariatric, Neurosurgical, Plastics, ENT & General Surgical, Obstetrics, Cardiac Care and Oncology. Gold Coast Private Hospital is continually growing and offers exciting opportunities and professional career pathways in health care. Key Responsibilities In this role you will provide the highest quality of executive administration and support to the Executive team through; · diary management · drafting routine correspondence · coordinating meetings, taking attendance and minutes · organising travel and accommodation arrangements. · Maintaining VMO credentialing by ensuring all VMOs are credentialed and their registration and insurance is updated annually. · Coordinating the Medical Advisory Committee meetings, audits and associated tasks. To be successful in this role you should have at least three years executive administration experience in a busy and professional environment and the following skills and strengths; Advanced computer skills in MS Office (Outlook, Word, Excel and PowerPoint)Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast paced environmentHigh level attention to detailStrong organisational and time management skills with the ability to multitaskOutstanding customer serviceExcellent interpersonal and communication skillsHigh level of confidentialityAbility to work autonomously and within a teamAbility to follow instructions and take directionsPrevious administrative experience in a hospital/health care environment is desirableWhy Healthscope?When you join Healthscope, you become part of our Community of Care. Our people are at the heart of our organisation - no matter the role, every day our people make a difference to the lives of our patients and their families. As the only national private hospital operator and healthcare provider in Australia, our 42 sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for. Flexibility to work across one or multiple hospitals across our networkDiscounted health insuranceContinuous professional development, education & support provided to encourage growthWe pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us. Come and be the difference in our patient's lives. Applications close: 29th February 2024 To Apply: Please click on the 'Apply' button to be taken to our online application form. For any questions, please reach out recruitmenthealthscope.com.au More Information: Our commitment to quality and safety for our patients, staff and visitors is our highest priority. Applicants will be required to provide a current National Police check, WWCC (where applicable) and Evidence of right to work in Australia prior to appointment. Staff in patient contact roles will be required to provide proof of immunity to specified infectious diseases as a Category A Healthcare worker • Sat, 17 Feb • Gold Coast Private Hospital

Sales Administrator / Executive Assistant » Melbourne, Melbourne Region - Work for an agency who truly value there administrative staff. High salary and flexible hours - Office based - work with a top performing agent Are you a Administrator / Contracts Administrator that’s overworked and under appreciated? Let’s face it, most agencies rely heavily on Sales Administrators to ensure a smooth property handover from listing to sold, but don’t consider an administrator role worthy. Not our client Our client understands that the Real Estate Sales Administrator is the true backbone to any successful Sales Team and ensures their staff are rewarded as such. THE OFFER: Generous base salary base plus super Secure role within a financially secure business Modern Office Commissions Supportive team THE ROLE: Assisting sales agents with admin Contracts Admin Uploading and arranging open home schedule with property occupant General Administration Liaising with all conveyances, buyers and sellers in regards to contract terms ABOUT YOU: Min 2 years in a similar real estate sales role role Impeccable attention to detail Real Estate experience OUR CLIENT: Our client are market leaders in the industry and are firm believers that success breeds success celebrating each win as a team. Strong work ethics will see every employee advance in their office with endless training and support to nurture and grow each individual. All applications for this position will be treated in the strictest of confidence. If you have any questions, please call Nicole on 0408 538 542 • Fri, 16 Feb • Oyster People

Executive Assistant » Melbourne, Melbourne Region - Initial 4 Month Contract 3 Month Extension Ability to obtain a Baseline Clearance Collins Street, Melbourne Office Location Our Client, a large Federal Government Agency is seeking a skilled Executive Assistant to support the SIG's executive team. The role entails a range of duties and activities to support the executive, as well as assisting to ensure the office is managed effectively. Ideally you will have experience working in a similar role in an APS Agency, including managing two to three SES concurrently; and have a working knowledge of our travel management system (CTM) and SharePoint. The Executive Assistant will see and learn the work across the Agency. It can be a fast-paced and busy environment where things can change quickly, and you will need to be flexible and agile in supporting the Executive and the office. A high level of initiative and common sense is required, along with excellent organisational skills. Strong relationship skills are needed in support of collaboration and work with people to manage the diary, inboxes, the prioritisation of work, projects, and activities within and across the Agency's Groups. The Executive Assistant will liaise with diverse tams, both internal and high-profile stakeholders. The roles require a high degree of professionalism, judgement and discretion. The environment you work within is very supportive and enables you to grow and learn. Proactively, and under limited direction, the Executive Assistant will: Anticipate the needs of the Executive to ensure the office runs smoothly and is efficient and effective; Monitor and track incoming documents to ensure correspondence is triaged, prioritised, and actioned accordingly; Prepare meeting materials, correspondence, presentations, and minutes, including the administration of critical, confidential, and sensitive information; Providing high level executive and administrative support to assist in the management of the office workload and work priorities; Ensuring the meetings begin on time with preparation material delivered in advance; Coordinating meetings and activities, including diary management and any meeting room requirements; Assisting in the organisation of internal and external forums, meetings and working groups; Liaise with stakeholders (internal and external to the Agency) and assist with the resolution of moderately complex to complex issues, responding to stakeholder needs and expectations as required; While the daily work can change quite quickly, and at times it can be a fast paced, the environment you work within is very supportive and enables you to grow and learn and to make the role your own. Skills required: Demonstrated experience as an Executive Assistant or providing administrative support to multiple senior managers and/or high-level office coordination experience in another APS department; Well-developed organisational and time management skills; Ability to work flexibly across business areas, managing shifting priorities and demonstrated initiative to drive opportunities for improvement; Ability to act with discretion with strong judgement and problem-solving skills to tasks and duties associated with the efficient operation of the Executive office; Good written and verbal communication skills, including experience in drafting correspondence; Ability to quickly form relationships with key internal and external stakeholders at all levels, and Strong skills in using Microsoft office applications and able to adapt and use various administrative management systems. For a copy of the full job description, including the Application instructions, please get in touch with Alison at the Recruitment Hive by clicking the Apply for this Job button. Alternatively, you can reach Alison on (02)6299 1006 to discuss further. Please note, applications close on the 20th of February at 2:00PM , and requires the ability to obtain a Federal Government Security Clearance. • Thu, 15 Feb • Recruitment Hive

Senior Administrator / Executive Assistant » Eagle Farm, Brisbane - Permanent Full Time Position - Competitive Salary - Training and Development Provided G.James Glass and Aluminium is Australia's leading integrated glass and aluminium manufacturer and contractor. Our privately owned, family company employs over 1900 people with operations throughout Australia. G.James Aluminium Products Division manufactures, finishes, fabricates and sells a wide range of aluminium extruded profiles to Australian and export markets from a state of the art Manufacturing Facility located in Eagle Farm . We have a current opportunity for a Senior Administrator / Executive Assistant to support the Senior Leadership team within the division in achieving key functions. The Role: Provide friendly and professional customer service including greeting visitors/customers, answering and directing phone calls, arranging and coordinating catering Compilation, preparation and review of reports (including board reporting), documents and correspondence Calendar and diary management on behalf of senior leadership team Data entry, processing and analysis of financial, purchasing and production information Perform system audits for data integrity and validation Provide timely and accurate administrative support to the wider operations and business support teams About You: Minimum of 3 years work experience providing administration and business support to senior leaders Assistant or working in a high level administrative role within an industrial or manufacturing environment Strong interpersonal skills - confident communicating with a variety of stakeholders Outstanding time management and attention to detail Proficiency in MS Office 365 applications - Word, Excel, PowerPoint, Outlook Experience in working with an ERP system (preferred) The ability to pick up systems and processes quickly A proactive approach in building constructive and effective relationships The Benefits: Competitive salary commensurate with skills and experience Full-time Permanent position - Immediate start available Corporate health benefits - 7% off BUPA health cover Referral program - cash Refer a Mate payments Location - Eagle Farm with free on-site parking Excellent employment conditions with opportunities for career advancement for enthusiastic and motivated people across the G.James Group Stability - Long standing Australian business - 107 years in Australia To Apply: If you feel you can demonstrate the above qualities, please forward a cover letter and resume which addresses your suitability for the role. Please note: You will be required to undertake a medical assessment including drug and alcohol screening to secure employment within G. James. G.James celebrates 107 years in 2024 For more information, visit www.gjames.com.au G.James is an equal opportunity employer • Wed, 14 Feb • G.James

Executive Assistant » Darwin Region, Northern Territory - The Executive Assistant provides comprehensive, confidential, administrative support to the General Manager and Strategic Services division, including administrative coordination and Ministerial Liaison support. • Tue, 13 Feb • Northern Territory Government

Account Administrative Assistant » Canberra, ACT - , including chanceries/embassies, office properties, and a residential portfolio. As an Administrative Assistant... coordinating management and governance functions, as well as providing administrative support to the account leadership team... • Tue, 13 Feb • Jones Lang LaSalle

Executive Assistant / Compliance Administrator » Gold Coast, Gold Coast Region - As part of the Freightways Ltd group of companies, SHRED-X is a fast paced and rapidly growing company providing complete secure destruction services for paper, electronic, product, and textile waste, diverting over 95% of processed waste away from landfill into sustainable initiatives. We currently have an exciting full-time opportunity for a meticulous and professional Executive Assistant / Compliance Administrator, based at our north Gold Coast Head Office. This Executive Assistant / Compliance Administrator provides a high level of professional administrative and organisational support to the General Manager, the Executive and Compliance Team. In providing this support the position exercises a high degree of communication competence, initiative, discretion and confidentiality. What’s in it for You? A fantastic location, Ormeau is mid-way between Brisbane and Gold Coast – 5 mins from the highway. Onsite parking, a great diverse team, corporate massages, tenure awards and much more. And being part of a business that is truly making a difference in saving the planet. About You: You are a self-driven Executive Assistant with experience in providing high level confidential executive support to Executives, having intimate experience working within an ISO or EPA compliance area. You have the following traits: A positive "can-do" attitude Highly organized. High attention to detail in your work, valuing accuracy over speed. Exceptional time management skills. Results orientated. A passionate critical thinker. A great communicator. You will wear our brand on the inside and out. You strive to be a valued team player. Ideally you will be able to demonstrate the following skills: Coordination of meetings, workshops, team events & travel booking; preparing expense claims for the Executive Team. Proactively managing correspondence, both emails and snail mail. Maintain and report on correspondence and commitments and chase up items approaching their due dates. Manage the General Manager’s record keeping of received and distributed correspondence. Prepare agendas and minutes of various internal and external meetings convened or attended by the General Manager and Executive Team. Enjoy a shared reporting line to the General Manager and the Workplace Health and Safety Manager. Administration of the ISO and Environmental compliance actions and activities Create and maintain the Compliance SharePoint and folder structures. Coordination of ongoing Compliance tasks such as auditing and Compliance project initiatives. Co-ordinate relevant staff responses and/or inputs into projects, programs, reports, correspondence and corporate issues. Provide support to the Executive and Senior Leadership team as required. To be successful you will need: Minimum of 5 years’ experience as an EA (or similar executive administrative role) within a corporate environment. Certificate 4 in Business Administration or equivalent, and a combination of relevant experience. Internal Auditor Certificate. Intermediate to advanced skills in Microsoft Office Suite - Word, Outlook, Excel, PowerPoint. A warm, professional demeanour. What is in it for You? Birthday Vouchers, Tenure Awards and Celebrations Learning and development opportunities Great benefits including employee shopping discounts Employee reward and recognition program Corporate Uniform Employee Assistance Program (EAP) through Drake Works which covers mental health, nutrition, financial, legal, coaching and career transition support We thank everyone in advance for taking the time to apply, however, only candidates who are shortlisted will be contacted directly by our team. SHRED-X encourages applications from all backgrounds, communities, and industries, and are committed to having a team that is made up of diverse skills, experiences, and abilities. For more information about SHRED-X, please visit our website: https://www.shred-x.com.au/ • Tue, 13 Feb • Shred-X

State Administration Manager » Melbourne CBD, Melbourne - State Administration Manager Job ID 154243 Posted 08-Feb-2024 Service line Advisory Segment Role type Full-time Areas of Interest Administrative Location(s) Melbourne - Victoria - Australia Provide a high standard of administration support to the State Precincts Ensure smooth running of the precinct in delivering a variety of facilities management and operational tasks Pivotal role working for one of our premium client accounts; Charter Hall The successful State Administration Manager will play a pivotal role in supporting the VIC Charter Hall precincts. This role would suit someone with an administrative / executive assistant background, with prior experience in the Property industry highly regarded. Why CBRE? At CBRE, our people enjoy the opportunity of working in a global real estate and property services organisation with tremendous scale. Every day you are empowered to be better, and this is achieved through the platform and resources you have access to and the ability to work in an inclusive and collaborative environment where you will be challenged to grow and be your best. Here are some of the benefits we offer at CBRE: A diverse and collaborative team culture like no other Flexible working options to support your work/life balance A corporate wellbeing program with discounted health insurance Uncapped opportunities to develop your career; structured career development with comprehensive learning and development opportunities to help you reach your full potential Access to support and counselling services with work or personal matters, through our Employee Assistance Program Companywide events to stay connected and celebrate success Entitlement to annual company incentive scheme salary reviews You'll form an integral part of an enormously successful team who outperform in the market year on year. Parental leave which is industry leading About the role; Exceptional delivery on all administrative and operations matters for CBRE and Charter Hall at a state level Support the Facilities Management team in service delivery across assets in the Charter Hall Office portfolio Support the Senior Precinct Managers and Precinct Managers in meeting deadlines and reporting requirements with the coordination of administrative tasks Collate information and data from site teams to meet reporting requirements for the Charter Hall portfolio Build relationships with internal and external stakeholders to ensure smooth operation of the portfolio Coordinating the successful and meaningful onboarding of new employees Financial tasks such as invoicing, raising and monitoring purchase orders in accordance to portfolio KPIs Operational tasks such as assisting Precinct Manager's monitor and coordinate team's annual leave; support with Procurement activities, assist with & track L&D activities Ensure office supplies are maintained at off-site offices including office stationery essentials and printing consumables. Overall team coordination; events, meetings, minute taking, filing structure, meet deadlines and support requests for information About you: Experience in administration / executive or personal assistant or similar experience is essential Experience or an interest in property or building operations Exceptional organisation skills and ability to meet multiple deadlines Ability to meet shifting priorities and specified reporting needs Ability to build good working relationships with managers and colleagues Can we inspire you to join us? At CBRE, our unwavering commitment to diversity, equity & inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, & heard. Because when you belong, we all succeed. We look forward to hearing from you. • Mon, 12 Feb • CB Richard Ellis

State Administration Manager » Melbourne, Melbourne Region - State Administration Manager Job ID 154243 Posted 08-Feb-2024 Service line Advisory Segment Role type Full-time Areas of Interest Administrative Location(s) Melbourne - Victoria - Australia Provide a high standard of administration support to the State Precincts Ensure smooth running of the precinct in delivering a variety of facilities management and operational tasks Pivotal role working for one of our premium client accounts; Charter Hall The successful State Administration Manager will play a pivotal role in supporting the VIC Charter Hall precincts. This role would suit someone with an administrative / executive assistant background, with prior experience in the Property industry highly regarded. Why CBRE? At CBRE, our people enjoy the opportunity of working in a global real estate and property services organisation with tremendous scale. Every day you are empowered to be better, and this is achieved through the platform and resources you have access to and the ability to work in an inclusive and collaborative environment where you will be challenged to grow and be your best. Here are some of the benefits we offer at CBRE: - A diverse and collaborative team culture like no other - Flexible working options to support your work/life balance - A corporate wellbeing program with discounted health insurance - Uncapped opportunities to develop your career; structured career development with comprehensive learning and development opportunities to help you reach your full potential - Access to support and counselling services with work or personal matters, through our Employee Assistance Program - Companywide events to stay connected and celebrate success - Entitlement to annual company incentive scheme salary reviews - You'll form an integral part of an enormously successful team who outperform in the market year on year. - Parental leave which is industry leading About the role; - Exceptional delivery on all administrative and operations matters for CBRE and Charter Hall at a state level - Support the Facilities Management team in service delivery across assets in the Charter Hall Office portfolio - Support the Senior Precinct Managers and Precinct Managers in meeting deadlines and reporting requirements with the coordination of administrative tasks - Collate information and data from site teams to meet reporting requirements for the Charter Hall portfolio - Build relationships with internal and external stakeholders to ensure smooth operation of the portfolio - Coordinating the successful and meaningful onboarding of new employees - Financial tasks such as invoicing, raising and monitoring purchase orders in accordance to portfolio KPIs - Operational tasks such as assisting Precinct Manager's monitor and coordinate team's annual leave; support with Procurement activities, assist with & track L&D activities - Ensure office supplies are maintained at off-site offices including office stationery essentials and printing consumables. - Overall team coordination; events, meetings, minute taking, filing structure, meet deadlines and support requests for information About you: - Experience in administration / executive or personal assistant or similar experience is essential - Experience or an interest in property or building operations - Exceptional organisation skills and ability to meet multiple deadlines - Ability to meet shifting priorities and specified reporting needs - Ability to build good working relationships with managers and colleagues Can we inspire you to join us? At CBRE, our unwavering commitment to diversity, equity & inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, & heard. Because when you belong, we all succeed. We look forward to hearing from you. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans) • Sat, 10 Feb • CBRE

APS4/5 Executive Assistant » Canberra Region, Australian Capital Territory - Currently there a number of organisations and agencies recruiting for the available EA positions. Whether you are after a larger organisation that offers a range of internal opportunities or a smaller department where you can grow in a close-knit working environment, we have a role that will suit your next career move. The Opportunity Excellent opportunities are available to those looking to secure contracts within the APS. With a range of EA roles available, this is an opportunity to discover what you’re searching for in a new position. You will be exposed to high-level administrative support and gain a range of sought-after and transferable skills. The Role With positions across a range of departments and agencies, these EAs will be required to provide high-level executive support and fulfil a range of administrative functions. You will perform the following: Diary, calendar, inbox, call and meeting management Organisation of travel and accommodation Preparation of correspondence and documentation Help develop, implement and improve administration processes and procedures Internal and external stakeholder engagement Other ad-hoc administrative tasks as required The Person You are an experienced APS administrator/executive assistant and are looking to pursue further experience in a similar position. You can work effectively in a fast-paced environment and will be able to meet tight deadlines whilst also managing competing priorities. You will have the following: Ability to establish strong working relationships Well-developed organisational skills Sound judgement and show a high degree of initiative, integrity, professionalism and discretion Proficient with Microsoft Office Strong written and verbal communication skills Excellent attention to detail Highly motivated and can work with minimal direction when required Salary/Rate For the available positions, candidates will be offered between $45 - $55 per hour superannuation How to Apply To apply online, please click on the appropriate link. Alternatively, for a confidential discussion, please contact Hannah Hawkins on 02 6108 4878, quoting ref no. 18424 HorizonOne is committed to building a diverse and inclusive workforce and we encourage applications from people of all cultures, capabilities and backgrounds. • Sat, 10 Feb • HorizonOne

Executive Assistant » Melbourne, Melbourne Region - Immediate start - Federal Government Department 1 month contract (possible extension) $45 - $65 per hour (inc-Super) - WFH / remote work considered Docklands Address, Melbourne Our client, a large, scientific and weather focused, Federal Government Organisation, are Seeking the experience of an Executive Assistant for a short 1 month contract, located in Docklands, Melbourne (or performed remotely). Duties of the Executive Assistant Anticipate the needs of the Executive to ensure the office runs smoothly and is efficient and effective. Monitor and track incoming documents to ensure correspondence is triaged, prioritised, and actioned accordingly. Prepare meeting materials, correspondence, presentations, and minutes, including the administration of critical, confidential, and sensitive information. Providing high level executive and administrative support to assist in the management of the office workload and work priorities. Ensuring the meetings begin on time with preparation material delivered in advance. Coordinating meetings and activities, including diary management and any meeting room requirements. Coordinating administrative tasks (e.g. Group structure, email lists, leave register, agenda items for weekly meetings, internal monthly Executive staff updates, bi-monthly staff town halls etc.). Undertaking secretariat functions including preparing communications for meetings, minute taking and following up on action items, and any meeting room requirements. Undertaking filing and records management functions ensuring records are accurate, complete and are managed in accordance with policy, and Liaise with senior managers on issues relating to the delivery of papers and administration to the office. Support the office of the Chief Executive Office when required. Skills and Experience Required Demonstrated experience as an EA or providing administrative support to a senior manager and/or high-level office coordination experience. Well-developed organisational and time management skills. Ability to work flexibly across business areas, managing shifting priorities and demonstrated initiative to drive opportunities for improvement. Ability to act with discretion with strong judgement and problem-solving skills to tasks and duties associated with the efficient operation of the Executive office. Good written and verbal communication skills, including experience in drafting correspondence. Ability to quickly form relationships with key internal and external stakeholders at all levels, and strong skills in using Microsoft office applications and able to adapt and use various administrative management systems. How to Apply Please forward your resume to Ben Cousins at Recruitment Hive by clicking the Apply button, or email your resume to info Recruitmenthive.com.au citing Job ID: BC8897. Alternatively you may call Ben on (02) 6299 1006. • Fri, 09 Feb • Recruitment Hive

Office Administrator/Personal Assistant » Melbourne CBD, Melbourne - A great opportunity awaits an Office Administrator/PA to manage & provide all-rounded administrational support to a start-up fund manager. Our client is a boutique fund manager firm focusing on impact and ethical investing. Due to their growth, they are now seeking a self-motivated and proactive Office Administrator/Executive Assistant to manage and provide all-rounded administrational support to the team. Key responsibilities include, but not limited to: Providing administrative support to internal and external members and stakeholders of the business; Managing all office communications and correspondence – liaising with clients, external partners, service providers etc; Administering support to projects including document organisation, compiling tenders etc; Managing the contractor administration processes; Diary management and executive assistance for the Director as well as other ad hoc tasks as required by the leadership team; Creating and maintaining records, and bookkeeping; Collaborating closely with the management team to identify areas for improvement and review operational efficiencies; Overall general office organisation – handling of supplies, inventory, facilities management etc; AND Collating agendas and preparation of minutes for company meetings. Skills and experience: Certification within Business, Administration or equivalent is highly preferred 2-3 years of working experience as an Office Administrator, Personal Assistant required; Previous experience within financial services, funds management or superannuation will be highly regarded; Ability to recognise urgency, optimise priorities and deliver against tight deadlines; Solid understanding of multi-asset classes or funds management will be favourable; Strong administration, organisation and time management skills; Exceptional stakeholder management skills with a continuous improvement mindset; Excellent communication skills – both verbal and written; AND Proactive and self-motivated individual with a strong ability to work autonomously as well as in a small, close-knitted and growing team. This is an incredible opportunity to make this role your own and support a start-up company to help drive business outcomes. If you are interested in learning more about this position, please contact Fina Halim on 0412 123 682 at Kaizen Recruitment or apply via the link. SCR-fina-halim • Fri, 09 Feb • Kaizen Recruitment

State Administration Manager » Dunnstown, Moorabool Area - Provide a high standard of administration support to the State Precincts Ensure smooth running of the precinct in delivering a variety of facilities management and operational tasks Pivotal role working for one of our premium client accounts; Charter Hall The successful State Administration Manager will play a pivotal role in supporting the VIC Charter Hall precincts. This role would suit someone with an administrative / executive assistant background, with prior experience in the Property industry highly regarded. Why CBRE? At CBRE, our people enjoy the opportunity of working in a global real estate and property services organisation with tremendous scale. Every day you are empowered to be better, and this is achieved through the platform and resources you have access to and the ability to work in an inclusive and collaborative environment where you will be challenged to grow and be your best. Here are some of the benefits we offer at CBRE: A diverse and collaborative team culture like no other Flexible working options to support your work/life balance A corporate wellbeing program with discounted health insurance Uncapped opportunities to develop your career; structured career development with comprehensive learning and development opportunities to help you reach your full potential Access to support and counselling services with work or personal matters, through our Employee Assistance Program Companywide events to stay connected and celebrate success Entitlement to annual company incentive scheme salary reviews Youll form an integral part of an enormously successful team who outperform in the market year on year. Parental leave which is industry leading About the role; Exceptional delivery on all administrative and operations matters for CBRE and Charter Hall at a state level Support the Facilities Management team in service delivery across assets in the Charter Hall Office portfolio Support the Senior Precinct Managers and Precinct Managers in meeting deadlines and reporting requirements with the coordination of administrative tasks Collate information and data from site teams to meet reporting requirements for the Charter Hall portfolio Build relationships with internal and external stakeholders to ensure smooth operation of the portfolio Coordinating the successful and meaningful onboarding of new employees Financial tasks such as invoicing, raising and monitoring purchase orders in accordance to portfolio KPIs Operational tasks such as assisting Precinct Managers monitor and coordinate teams annual leave; support with Procurement activities, assist with & track L&D activities Ensure office supplies are maintained at off-site offices including office stationery essentials and printing consumables. Overall team coordination; events, meetings, minute taking, filing structure, meet deadlines and support requests for information About you: Experience in administration / executive or personal assistant or similar experience is essential Experience or an interest in property or building operations Exceptional organisation skills and ability to meet multiple deadlines Ability to meet shifting priorities and specified reporting needs Ability to build good working relationships with managers and colleagues Can we inspire you to join us? At CBRE, our unwavering commitment to diversity, equity & inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, & heard. Because when you belong, we all succeed. We look forward to hearing from you. • Fri, 09 Feb • CBRE

Team Assistant - Transport » The Rocks, Sydney - An exciting opportunity to join The APP Group as our Team Assistant, Transport About us: The APP Group is proud to take responsibility for creating a better future. Our integrated service offering spans the full asset capital investment lifecycle in the sectors of Transport, Property, Social Infrastructure, Energy & Utilities and Defence. We provide market leading expertise and advice to help tackle Australia's most complex projects and challenges, backed by our 550-strong nationwide team. Our people manage, consult and partner with our valued clients to shape progress for their organisation and the communities they serve. The role: As our Team Assistant, Transport, you will report to the Manager, Operational Services, while supporting our Chief Executive, Transport and the wider Transport team. You will assist in ensuring the smooth day-to-day operations of the Sector, including but not limited to: Diary, meeting, expense, and travel management for the Chief Executive, Transport General administrative assistance to the team across all aspects of day-to-day operations Project administration, assisting with bids and submissions, preparing reports, presentations, and letters About you: With a genuine interest in administration, bid or project support within the property, or construction industry - you enjoy working within a fun and dynamic team that appreciates your attention to detail and your proactive approach to work. You will: Have an approach that is proactive, self–motivated with the drive and commitment to make the difference to the team. Be agile and adaptable - as the nature of our work is constantly evolving Have a keen interest in learning new skills, with development offered across the administration/bids/projects space Possess high attention to detail with the ability to multi-task Build strong relationships within Transport, and the wider APP Group Be able to work to tight deadlines and prioritise work well Have relevant or comparable experience working in an agile and dynamic environment Be knowledgeable in Microsoft 365/Office Suite (Word, Excel, PowerPoint, and Outlook) Rewarding Career Our people are our greatest asset and the biggest competitive advantage we have. How we attract, engage, and retain talent is by delivering a great place to work. Our aspiration is to provide an engaging and diverse work environment that is underpinned by a culture of opportunity, growth, excellence, flexibility, and sense of belonging. How we deliver value to our people: - Strong culture and engagement - Ongoing focus on safety, health, and wellbeing - Embedding our purpose and values - Flexibility that works for you and the business - Feedback matters - Education and training programs - Community support and engagement - People leadership support and programs - Annual leave salary sacrificing options - Staff rewards and incentives Life at APP is all about connection. If you are keen to join a team that works together to deliver outstanding results for their clients, creates a great workplace, enriches communities, and helps each other grow then The APP Group could be the next step in your career. • Thu, 08 Feb • The App Group